Sourcing Coordinator

Wish Farms Inc.; Salinas (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

Wish Farms is seeking a Sourcing Coordinator to support its California berry sourcing team, handling daily administration, data entry, and record-keeping to keep operations running smoothly.

You will maintain grower and customer documentation, update Famous and NetSuite, and assist with inventory and reporting, enabling the team to focus on building strong grower relationships and efficient field operations.

Qualifications

• Advanced proficiency in Microsoft Excel, including data entry, sorting, filtering, tables, formulas, and basic data analysis.
• Strong organizational and time-management skills with attention to detail.
• Effective written and verbal communication; ability to work across teams.
• Experience with Microsoft Office (Outlook, Word); ERP or business systems experience a plus.
• Previous administrative/coordination, data entry or supply chain experience preferred.

Responsibilities

• Provide day-to-day administrative support to the California berry sourcing and quality control team.
• Enter, update, and maintain information in Famous, NetSuite, and other company systems.
• Support pack-out changes and related system updates impacting downstream processes.
• Prepare, organize, and maintain weekly grower and sourcing updates for harvest and shipping.
• Assist with inventory-related administrative tasks and documentation.
• Prepare, organize, and distribute customer paperwork for retail and foodservice partners.
• Maintain spreadsheets, reports, files, and records supporting sourcing and QC operations.
• Facilitate timely communication between field teams and office systems; identify process improvements.
• Provide backup support during peak seasons and assist with other duties as assigned.

Skills

Excel proficiency

Data entry

Attention to detail

Organizational skills

Time management

Communication skills

Confidentiality

Self-motivated

Tools

Famous

NetSuite

ERP systems

Job description

We are seeking a Sourcing Coordinator to support our California berry sourcing team, helping manage the day-to-day administrative and data-related work that keeps operations running smoothly. This includes maintaining records, reports, inventory updates, grower information, and customer documentation, while enabling the sourcing team to focus on building relationships with growers and supporting field operations. Success in this role requires strong organization, attention to detail, adaptability, and solid Excel and computer skills.

Success in this role is rooted in three of Wish Farms’ 33 Fundamentals:

• Be a Fanatic About Response Time by ensuring updates, paperwork, and communications are completed accurately and on time.
• Pay Attention to the Details by maintaining accurate records and catching discrepancies before they become issues.
• Take Ownership by following through on responsibilities, supporting the team, and looking for opportunities to improve processes.
• Provide day-to-day administrative support to the California berry sourcing and quality control team.
• Enter, update, and maintain information in Famous, NetSuite, and other company systems to ensure operational data remains accurate and up to date.
• Support pack-out changes and related system updates, including information that impacts PTI labeling and other downstream processes.
• Prepare, organize, and maintain weekly grower and sourcing updates, including grower-specific information needed for upcoming harvest and shipping activities.
• Assist with inventory-related administrative tasks, including pallet tag information, inventory records, and supporting documentation.
• Prepare, organize, and distribute customer paperwork and documentation for retail and foodservice partners as assigned.
• Maintain spreadsheets, reports, files, and other records that support sourcing and quality control operations.
• Help ensure timely communication and information flow between field teams and office systems.
• Identify opportunities to improve administrative processes and support efforts to increase efficiency and consistency.
• Provide backup support during peak seasons and assist with other duties as assigned.

Required Qualifications & Skills

• Previous administrative, coordination, data entry, supply chain, agriculture, or produce industry experience is preferred.
• Advanced proficiency in Microsoft Excel, including data entry, sorting, filtering, tables, formulas, and basic data analysis.
• Strong computer skills and the ability to quickly learn new systems and software.
• Experience with Microsoft Office applications, including Outlook and Word; experience with ERP or other business systems is a plus.
• Exceptional attention to detail and commitment to maintaining accurate records and data.
• Strong organizational and time-management skills, with the ability to balance recurring responsibilities and shifting priorities.
• Effective written and verbal communication skills, with the ability to work collaboratively across sourcing, operations, grower relations, and other internal teams.
• Reliable and self-motivated, with the ability to complete time-sensitive tasks with minimal supervision.
• Ability to handle sensitive business information with professionalism and confidentiality.

Wish Farms is an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status under applicable law.