Sourcing and Contract Manager

EarthStream Global; Setauket (NY); On-site; USD 55,000 - 83,000; Full time

Benefits offered by this job

Laptop provided

Phone provided

Access to procurement software

Job summary

EarthStream Global is seeking a contractor to source, negotiate, and manage agreements for Permitting, Compliance and Fisheries for offshore US wind farms. You will run RFIs/RFPs, negotiate terms, and ensure contract execution and governance across multiple sites.

This role covers full lifecycle contracting, including updates to supplier data and handover to contract management teams. Local NY/Boston/Providence resource pool encouraged.

Qualifications

• 3 to 5 years of procurement, contract management and/or sourcing experience related to the description.
• Experience negotiating project and framework agreements.
• Understanding of contract terms in a commercial context.
• Experience with permits and related procurement activities (offshore focus is a plus).
• Experience developing, executing and reporting procurement and contract management strategies.

Responsibilities

• Manage sourcing activities and gates according to Procurement processes and governance.
• Coordinate with Category Manager, sourcing team incl. QHSE, technical specialists and stakeholders.
• Prepare, recommend and align sourcing and negotiation strategy with Category manager and sourcing team.
• Ensure compliance with internal and external policies incl. EU and local tendering rules.
• Lead communications with suppliers during sourcing phase and manage back-office activities.

Skills

Procurement

Negotiation

Contract management

Sourcing

RFI/RFP

Tools

SAP

ARIBA

Apptus

DORECO

Salesforce

MS Office

Job description

Duration: 19 October 2026 – 19 April 2027

Business Unit: Procurement

Description:

This role will be a contractor who will assist with the sourcing, negotiation, execution and contract management of agreements for Permitting, Compliance and Fisheries for client's offshore US wind farms. Currently there is a need for sourcing to take place for multiple scopes related to our permits and lease areas and as more sites come into operations additional scopes will be requested through our Asset Management and Permitting teams.

This role will be responsible for the full lifecycle of these agreements including running RFI/RFPs, contract negotiations, contract execution and contract management.

client will provide a laptop and phone for the contractor as well as access to all needed software.

Key responsibilities

• Manage sourcing activities and gates according to Procurement processes and governance
• Ensure coordination with Category Manager, sourcing team incl. QHSE, technical specialists and business unit stakeholders
• Prepare, recommend and align sourcing and negotiation strategy with Category manager and sourcing team
• Ensure compliance with internal and external policies incl. EU and local tendering rules
• Ensure compliance with Module Sourcing Strategies
• Lead the communication with supplier(s) during sourcing phase
• Lead back-office activities with e.g., Treasure and funding, Risk
• Drive QA process according to Way We Work
• Responsible for Gate documents

Tasks

• Prepare sourcing strategy (gate A) in compliance with Module Sourcing Strategy
• Conduct procurement acc. to Procurement processes & MSS recommendation
• Prepare & manage sourcing time schedule according to contract delivery date
• Manage pre-qualification of suppliers; draft PQ notice, PQ criteria and final evaluation in cooperation with the sourcing team
• Prepare commercial Tender documents incl. CoC
• Clarify/evaluate commercial part of tenders/commercial tracks
• Lead commercial negotiations and shortlist/recommend preferred tender/contract award
• Prepare internal contract award recommendation (gate D)
• Prepare final commercial contract documents
• Update meta data and upload contracts in Apptus
• Arrange signing process according to relevant Authorisation matrix
• Award to successful Tenderer
• Information to unsuccessful Tenderers (letters or hold debriefings if required)
• Lessons learned on tender process & feedback to Category Manager
• Handover to contract manager, Project & Contractor Management team & eventually end user of contract
• Perform QA / QC procedure

Sourcing Gates & Milestones

• Sourcing Gates & Milestones A-E
• Sourcing and negotiation strategies
• Input to overview of contracts, variation orders and amendments in Apptus and DORECO
• Handover contract to next step / requestor / end user

Requirements:

This Roll will be non-exempt and paid hourly.

The candidate should have the following qualification

1. 3 to 5 years of procurement, contract management and or sourcing experience related to the description

2. have experience in negotiating project and framework agreements.

3. understanding of contract terms in a commercial context

4. experience with permits and related procurement activities (offshore focused is a plus)

5. experience with developing, executing and reporting procurement and contract management strategies

Open to local resources from NY, Boston and Providence

Tools

MS Office products and SAP enterprise 3y+

Procurement software – ARIBA (knowledge) how to write tenders 3y+

contract management software for eg: salesforce 3y+