Sourcing and Procurement Manager

Earthstream; Setauket (NY); On-site; USD 83,000 - 117,000; Part time

Job summary

Earthstream is seeking a Sourcing and Contract Manager in Setauket, NY to support offshore US wind farm permitting, compliance and fisheries procurement. The contractor will manage the full lifecycle of agreements, including RFIs/RFPs, negotiations, execution and ongoing contract management, with access to required tools and equipment.

The role is hourly, non-exempt, and requires 3–5 years in procurement, contract management or sourcing.

Qualifications

• This role requires 3 to 5 years of procurement, contract management or sourcing experience.
• Experience negotiating project and framework agreements.
• Understanding of contract terms in a commercial context.
• Experience with permits and related procurement activities (offshore focus is a plus).
• Experience developing and reporting procurement and contract management strategies.

Responsibilities

• Manage sourcing activities and gates according to Procurement processes and governance.
• Coordinate with Category Manager, sourcing team, QHSE, technical specialists and stakeholders.
• Prepare and align sourcing and negotiation strategies with the team.
• Ensure compliance with internal/external policies including tendering rules.
• Lead commercial negotiations and supplier communications during sourcing.
• Prepare internal contract award recommendations and final contract documents.
• Handover to contract management and end users after award.

Job description

Sourcing and Contract Manager

Duration: 19 October 2026 – 19 April 2027

Location: Setauket, NY

Business Unit: Procurement

Description

This role will be a contractor who will assist with the sourcing, negotiation, execution and contract management of agreements for Permitting, Compliance and Fisheries for client's offshore US wind farms. Currently there is a need for sourcing to take place for multiple scopes related to our permits and lease areas and as more sites come into operations additional scopes will be requested through our Asset Management and Permitting teams. This role will be responsible for the full lifecycle of these agreements including running RFI/RFPs, contract negotiations, contract execution and contract management. client will provide a laptop and phone for the contractor as well as access to all needed software.

Key responsibilities

• Manage sourcing activities and gates according to Procurement processes and governance
• Ensure coordination with Category Manager, sourcing team incl. QHSE, technical specialists and business unit stakeholders
• Prepare, recommend and align sourcing and negotiation strategy with Category manager and sourcing team
• Ensure compliance with internal and external policies incl. EU and local tendering rules
• Ensure compliance with Module Sourcing Strategies
• Lead the communication with supplier(s) during sourcing phase
• Lead back-office activities with e.g., Treasure and funding, Risk
• Drive QA process according to Way We Work
• Responsible for Gate documents

Tasks

• Prepare sourcing strategy (gate A) in compliance with Module Sourcing Strategy
• Conduct procurement acc. to Procurement processes & MSS recommendation
• Prepare & manage sourcing time schedule according to contract delivery date
• Manage pre-qualification of suppliers; draft PQ notice, PQ criteria and final evaluation in cooperation with the sourcing team
• Prepare commercial Tender documents incl. CoC
• Clarify/evaluate commercial part of tenders/commercial tracks
• Lead commercial negotiations and shortlist/recommend preferred tender/contract award
• Prepare internal contract award recommendation (gate D)
• Prepare final commercial contract documents
• Update meta data and upload contracts in Apptus
• Arrange signing process according to relevant Authorisation matrix
• Award to successful Tenderer
• Information to unsuccessful Tenderers (letters or hold debriefings if required)
• Lessons learned on tender process & feedback to Category Manager
• Handover to contract manager, Project & Contractor Management team & eventually end user of contract
• Perform QA / QC procedure

Deliverables

• Sourcing Gates & Milestones A-E
• Sourcing and negotiation strategies
• Input to overview of contracts, variation orders and amendments in Apptus and DORECO
• Handover contract to next step / requestor / end user

Requirements:

This Roll will be non-exempt and paid hourly.

• 1. 3 to 5 years of procurement, contract management and or sourcing experience related to the description
• 2. have experience in negotiating project and framework agreements.
• 3. understanding of contract terms in a commercial context
• 4. experience with permits and related procurement activities (offshore focused is a plus)
• 5. experience with developing, executing and reporting procurement and contract management strategies

Open to local resources from NY, Boston and Providence

Tools

• MS Office products and SAP enterprise 3y+
• Procurement software – ARIBA (knowledge) how to write tenders 3y+
• contract management software for eg: salesforce 3y+