Sourcing Analyst - II (Associate) Sourcing Analyst - II (Associate)

Net2Source Inc.; West Point (AL); On-site; USD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a detail-oriented Sourcing Analyst to join their dynamic team. In this pivotal role, you will facilitate the execution of research studies by managing transactional activities and ensuring compliance with procurement policies. Your expertise will help in tracking requisitions, reconciling invoices, and fostering effective relationships with cross-functional teams. This position offers a unique opportunity to contribute to innovative projects in a collaborative environment, where your skills in data management and communication will shine. If you're passionate about making an impact in the sourcing process, this role is perfect for you.

Qualifications

• 3-5 years of relevant work experience in a collaborative environment.
• Proficient in Excel and Power BI, with a focus on data integrity.

Responsibilities

• Support execution of research studies at external CROs and collaborators.
• Manage Purchase Orders and ensure compliance with corporate policies.

Skills

Organizational Skills

Attention to Detail

Communication Skills

Collaboration

Problem-Solving

Data Entry

Report Generation

Education

BA/BS

Tools

Excel

Power BI

Ariba

Job description

Sourcing Analyst - II (Associate)

Join to apply for the Sourcing Analyst - II (Associate) role at Net2Source Inc.

This range is provided by Net2Source Inc. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$1.00/hr - $37.33/hr

Net2Source Inc. is an award-winning total workforce solutions company recognized by Staffing Industry Analysts for our accelerated growth of 300% in the last 3 years with over 5500+ employees globally, with over 30+ locations in the US and global operations in 32 countries. We believe in providing staffing solutions to address the current talent gap: Right Talent, Right Time, Right Place, Right Price, and acting as a Career Coach to our consultants.

This individual contributor role, with moderate oversight, will have responsibility for processing the transactional activities associated with executing studies at external contract research organizations (CROs) or collaborators in support of Discovery, Pre-Clinical and Translational Medicine (DPTM).

This cross-functional support position will be directly accountable to the broader DPTM Operations team, and interface with MRL benchtop Scientists and External Scientific Leads, Finance, Procurement, and Business Development & Licensing (Client&L) transaction managers to ensure that Purchase Orders (POs) are generated to initiate external work, and that invoices are reconciled for payment in a policy-compliant manner.

The responsibilities of this position will extend to utilizing a suite of IT applications and financial systems to track open requisitions and monitor payments. In addition, it is expected that the successful candidate will develop sufficient expertise in these tools and processes to be able to effectively troubleshoot issues, propose solutions for workflow improvements, and document best practices.

Responsibilities

• Transactional Support to enable execution of research studies at external CROs and collaborators.
• Ensure that project details for work done externally are appropriately captured in relevant IT systems and tracking tools.
• Verify that contracts and agreements with outside parties are in place prior to initiating any work at external suppliers.
• Initiate Purchase Orders (POs) based on pre-defined scope of work and communicate to relevant stakeholders that work may proceed.
• Upon invoicing, verify project deliverables with initiating scientist and document status in audit-compliant manner, prior to triggering payment approvals.
• Maintain accurate records for all open POs, incremental payments, accruals, and close-out activities.
• Manage and monitor Purchase Orders for acquisition of human biological samples and Client&L consortium agreements, and follow PO best practices.
• Verify and document continued need for annual research-use licenses with MRL stakeholders.
• Triage contract expiry and annual check-in notifications at direction of external collaboration manager.
• Promote and adhere to corporate policies, ensuring compliance and protection of company assets.

IT Systems / Tools

• Ensure timely updates to DPTM forecasting/financial tracking and data analytics tools to monitor and ensure data integrity.
• Compile and distribute monthly Client&L reports from financial tracking tools.
• Develop subject matter expertise (SME) in all tools and workflows that support the sourcing process.
• Troubleshoot tool or workflow issues associated with PO generation, invoice reconciliation and partner payments.
• Author and update SOGs and communicate best practices as they pertain to the sourcing PO and invoicing workflows.

Collaboration / Communication

• Develop and foster effective working relationships with the DPTM Operations team members and the broader Externalization Management Group (EMG).
• Take a customer service-minded approach to enabling the PO and invoicing activities.
• Seek to find win-win solutions to problems, taking time to understand the underlying variables.
• Keep stakeholders informed of the status and progress of transactions.
• Communicate with external parties/collaborators to ensure timely invoice submission.
• Collaborate with external suppliers and internal stakeholders in flexible business hours given time zone differences.

Qualifications

Education: Required: BA/BS

Required Experience: Minimum of (3-5) years relevant work experience.

• Demonstrated ability to work effectively in a collaborative environment with a diverse cross-functional stakeholder group.
• Highly organized, with excellent attention to detail and follow-through.
• Proven track-record of being able to manage high volume of transactional work with both accuracy and efficiency.
• Able to prioritize work effectively and relate daily tasks to larger project deliverables and departmental objectives.
• Proficient in Excel and Power BI; comfortable working with other IT tools and applications.
• Adept at both data entry as well as generating reports.
• Excellent communication skills, both verbal and written.

Preferred Experience: Pharma or Scientific Background is highly preferred.

• Scientifically conversant in basic in vitro biology and pharmacology principles, with industry experience as a bench Scientist.
• Working knowledge of Ariba and other financial systems.
• Experience authoring Standard Operating Guidelines/ Procedures (SOGs, SOPs).
• Prior experience working in an environment with responsibilities for managing confidential information.

Equal Employment Opportunity Statement

Net2Source is an Equal Opportunity Employer. We believe that no one should be discriminated against because of their differences.