Solid Waste Addendum Only - Office Coordinator

Snohomish County; Everett (WA); Hybrid; USD 42,000 - 52,000; Full time

Job summary

Snohomish County Solid Waste Division is seeking an Office Coordinator to provide essential administrative and customer service support across our busy operations. The role requires strong organization, communication, and proficiency with the Microsoft Office Suite.

You will interact with staff and the public, manage records, and help coordinate daily tasks to keep operations running smoothly. The position offers a training period in-office with potential for hybrid remote work later, and

Qualifications

• One year of typing and secretarial experience is required.
• Proficient in Microsoft Office and basic record keeping.

Responsibilities

• Compose general correspondence, reports, and documents; format forms and charts.
• Process mail, sort mail, and handle outgoing mail.
• Enter data, maintain files, and retrieve information as needed.
• Answer phones and greet visitors; provide routine information and direct inquiries.
• Schedule appointments, meetings, and use shared resources such as conference rooms.

Skills

Communication skills

Attention to detail

Organizational skills

Tools

Microsoft Office Suite

Job description

OPEN TO MEMBERS OF AFSCME 109 PUBLIC WORKS - SOLID WASTE ADDENDUM BARGAINING UNIT ONLY

Are you organized, dependable, and someone who enjoys helping others while keeping things moving? Snohomish County Solid Waste Division (SWD) is looking for an Office Coordinator to provide essential administrative and customer service support across our busy operations.

As an Office Coordinator, you’ll be a key point of contact for staff and the public while helping ensure our facilities have the information, supplies, and administrative support they need to operate efficiently. You’ll work with employees throughout the division, respond to customer questions, maintain important records, and help coordinate the day-to-day details that keep our operations running.

Qualified candidates will be proficient in Microsoft Office. The successful candidate will have excellent communication skills and will demonstrate the ability to maintain effective working relationships with superiors and co-workers. Attention to detail and the ability to prioritize daily tasks are important for this role.

If you enjoy being the person who keeps things organized, helps solve problems, and makes sure others have what they need to get the job done, we’d love to hear from you!

Work Schedule/ Teleworking Options

This position will work Monday - Friday 8:00 a.m. to 5:00 p.m. The work associated with this position will initially be full-time in the office during the training period. Then a possibility hybrid of remote work and in-office work options will be evaluated and implemented as needed and assigned. For employees who prefer to work in the office full-time, that option is also available.

Employees will be provided with a County issued laptop and remote work requires that the employees maintain a home workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours. Snohomish County has a robust collection of tools and resources to support working remotely. A Snohomish County Telework agreement is required for employees assigned to telework.

Employees must reside in Washington state and within a reasonable distance to their Snohomish County worksite to respond to workplace reporting requirements.

BASIC FUNCTION

To perform a variety of secretarial work and handle administrative details.

STATEMENT OF ESSENTIAL JOB DUTIES

1. Composes general correspondence, reports, statements and other documents as necessary; sets up formats for forms, charts and graphs.
2. Processes and sorts mail; stuffs envelopes and addresses outgoing mail.
3. Enters data; sets up and maintain files and filing systems; retrieves information and purges files as needed.
4. Receives and directs incoming calls and/or visitors; takes messages, determines needs, answers general questions and furnishes information regarding established procedures, policies and services.
5. Schedules appointments, meetings, conference rooms and/or vehicles.

STATEMENT OF OTHER JOB DUTIES

1. Maintains inventory records and custody of supplies; requisitions supplies and equipment; arranges appropriate maintenance services for the repair of facilities or equipment.
2. Collects and compiles data; prepares standard forms and reports, requisitions and vouchers; may maintain employee leave records and schedules.
3. May perform all the duties of subordinate level employees.
4. May provide guidance and instruction to employees in lower-level classifications.
5. Performs related duties as required.

One (1) year of typing and secretarial experience; OR, any equivalent combination of training and/or experience that provides the required knowledge and abilities. Must pass job related tests.

SPECIAL REQUIREMENTS

May be required to type up to 50 wpm.

KNOWLEDGE AND ABILITIES

Knowledge of:

• office practices and procedures
• proper English, spelling, grammar, punctuation and word usage
• basic bookkeeping and/or record keeping procedures

Ability to:

• use Microsoft Office Suite
• establish and maintain effective work relationships with co-workers and superiors
• maintain necessary records and prepare required reports
• deal courteously and tactfully with the general public
• follow oral and written instructions
• meet deadlines and cope with interruptions
• establish and maintain record keeping systems
• operate standard office equipment

SUPERVISION

Employee reports to a supervisor as assigned.

WORKING CONDITIONS

The work is performed in the usual office environment.

Snohomish County is an Equal Employment Opportunity (EEO) employer. Accommodations for individuals with disabilities are provided upon request. EEO policy and ADA notice