Social Sciences Office Assistant

University Of Portland; Portland (OR); On-site; USD 21,000 - 26,000; Part time

Job summary

The University of Portland in Oregon seeks a Student Office Assistant to support the Academic Coordinator for the Social Sciences, handling administrative tasks, campus errands, and general office duties to keep department operations running smoothly.

Preferred skills include Canva, Microsoft Office Suite, and Cascade. The role reports to the Academic Coordinator for the Social Sciences and involves collaboration with faculty and staff, along with managing standard office tasks.

Qualifications

• Reliable, detail oriented, able to work independently and follow instructions
• Strong communication skills and a professional attitude
• Ability to maintain confidentiality
• Basic computer skills (Microsoft Office Suite)
• Familiarity with Canva and Cascade preferred
• Experience working with professors and campus staff preferred
• College of Arts and Sciences majors preferred

Responsibilities

• Assist with Core Database updates
• Proofread and update website content for Social Science Departments
• Respond to faculty emails from shared inbox
• Stock and organize supply rooms for Social Science departments
• Tidy and light-clean supply areas to maintain order
• Maintain and update departmental bulletin boards
• Assist faculty and staff with special projects and general office support
• Respond to printer and copier issues
• Submit work orders
• Other duties as assigned

Skills

Reliable

Detail oriented

Independent work

Strong communication

Professional attitude

Confidentiality

Microsoft Office

Tools

Canva

Cascade

Microsoft Office

Job description

The College of Arts and Sciences is seeking a Student Office Assistant to support the Academic Coordinator for the Social Sciences, which include Communication & Media, Psychological Sciences, Sociology & Social Work, and Political Science & Global Affairs. This role involves a combination of administrative tasks, campus errands, and other assigned duties to help keep department operations running smoothly. Familiarity with Canva, Microsoft Office Suite, and Cascade is preferred. This worker will report to and work closely with the Academic Coordinator for the Social Sciences.

Core Duties

• Assist with Core Database updates.
• Assist with proofreading and updating website content for Social Science Departments.
• Occasionally respond to faculty emails from shared email inbox.
• Occasionally stock and organize supply rooms for Social Science departments.
• Tidy and perform light cleaning of supply areas to maintain order and cleanliness.
• Maintain and update departmental bulletin boards.
• Assist faculty and staff with special projects and general office support.
• Respond to printer and copier issues.
• Submit work orders.
• Other relevant duties as assigned.

Minimum Qualifications

• Reliable
• Detail oriented
• Ability to work independently and follow instructions.
• Strong communication skills and a professional attitude.
• Ability to maintain confidentiality.
• Basic computer skills (Microsoft Office Suite)

Preferred Qualifications

• Experience working with professors and campus staff.
• Familiarity with campus locations.
• Website content management skills.
• College of Arts and Sciences majors preferred.

Physical Requirements

• Transportation of department mail including packages.
• This will require walking long distances and lifting 10 or more pounds.

Posting Number

Posting Number SE1083-2023

Number of Vacancies

Number of Vacancies 1

Estimated Start Date 09/08/2026

Open Date

Open Date 08/03/2026

Close Date

Close Date 09/30/2026

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * What is your weekly availability to work during the hours of Monday -Friday, 8 am - 4 pm? And, how many hours a week would you prefer to work?

  (Open Ended Question)

Required Documents

• Resume
• Cover Letter

Optional Documents

Contact
University of Portland
5000 N. Willamette Blvd
Portland, Oregon
97203-5798
503.943.8484
[e-mail]