SNAP Deputy Director

City of New York; New York (NY); On-site; USD 65,000 - 85,000; Full time

Job summary

The Department of Social Services (DSS) invites applications for a Principal Administrative Associate, III to serve as SNAP Deputy Director. You will coordinate site supervisors, ensure compliant eligibility processing, and liaise with hearings and QA units to support fair determinations.

Responsibilities include monitoring operations, authorizing emergency payments, and producing weekly performance reports for regional managers. The role emphasizes policy rollout and program improvements.

Qualifications

• Bachelor’s degree plus 2 years clerical/administrative experience, one year in supervision.
• Associate degree/60 credits plus 3 years clerical/administrative experience including supervisory.
• Four-year high school diploma plus 4 years clerical/administrative experience including supervisory.
• Education above high school level may be substituted for clerical/administrative experience at a rate of 30 sem credits for 6 months up to 3 years, with supervisory requirement.

Responsibilities

• Coordinate and provide guidance to section supervisors overseeing food stamps reception, application and recertification processing units.
• Interpret Federal/State procedures to resolve eligibility issues; liaise with Fair Hearing unit for proper adjudication.
• Monitor site issues; authorize emergency payments; guide in difficult/unusual cases.
• Review weekly activities; prepare reports detailing Food Stamp activities for Site and Regional Managers.
• Audit food stamp cases with OQA to ensure proper eligibility and compliance with guidelines.
• Oversee implementation of new/revised food stamp policies; monitor scheduling and processing; review outcome reports.

Education

Baccalaureate degree + 2 years clerical/administrative experience

Associate degree / 60 semester credits + 3 years clerical/administrative experience incl supervisory

High school diploma + 4 years clerical/administrative experience incl supervisory

High school diploma + substitution options: 30 sem credits = 6 months experience up to 3 years

Job description

APPLICANTS MUST BE PERMANENT IN THE PRINCIPAL ADMINISTRATIVE ASSOCIATE CIVIL SERVICE TITLE

The Department of Social Services (DSS) is comprised of the administrative units of the New York City Human Resources Administration (HRA) and the Department of Homeless Services (DHS). HRA is dedicated to fighting poverty and income inequality by providing New Yorkers in need with essential benefits such as Food Assistance and Emergency Rental Assistance. DHS is committed to preventing and addressing homelessness in New York City by employing a variety of innovative strategies to help families and individuals successfully exit shelter and return to self-sufficiency as quickly as possible.

Family Independence Administration’s provides temporary help to individuals and families with social service and economic needs to assist them in reaching self-sufficiency via essential and diverse programs/services, such as: temporary cash assistance, SNAP, childcare, eviction prevention services, adult protective services, job training, employment plans/support, domestic violence assistance, child support enforcement, etc.

Under the direction of the SNAP Center Director of the SNAP Program, with wide latitude for independent initiative and judgment, the SNAP Deputy Director coordinates the day-to-day operations of the Family Independence Administration SNAP centers engaged in determining eligibility, authorizing and issuing expedited and recurring food stamp benefits to employable participants applying for food stamps.

FIA’s SNAP is recruiting for one (1) Principal Administrative Associate, III to function as a SNAP Deputy Director, who will:

• Coordinate and provide guidance to the section supervisors who oversee the food stamps reception, application and recertification processing units at each food stamp site, ensuring that eligible individuals are serviced in an expeditious manner, and in compliance with Federal, State and Local laws and regulations.
• Review procedures and provide proper interpretation of Federal and State procedures and regulations to resolve issues related to food stamp eligibility processing; intervenes in difficult cases to ascertain that rules of determination are properly applied; liaise with the Food Stamp Fair Hearing unit to ensure that documentation requested supports the agency’s position so that fair hearings are properly adjudicated.
• Monitor and consult with the Site Manager on overall Food Stamp problems; evaluate situations where clients may require emergency appointments the same day; authorizes emergency payments and provides guidance in difficult or unusual cases.
• Review weekly activities and prepare statistical administrative reports detailing the Food Stamp activities for the Site and the Regional Managers to assist them in measuring the cases completed and in determining needed changes or improvement of methods; recommend appropriate corrective action as necessary.
• Liaise with Office of Quality Assurance (OQA) in auditing food stamp application cases and monitoring case management activities to ensure proper eligibility determination and that cases are handled according to Agency guidelines and are in compliance with current Social Services laws.
• Oversee the implementation of new and/or revised food stamp policies and procedures; evaluates the clients’ scheduling and monitors case processing activities; conduct regular reviews of outcome reports, audits and assesses participants’ feedback.

Hours/Schedule: 9:00am-5:00pm/Monday - Friday

PRINCIPAL ADMINISTRATIVE ASSOC - 10124

Minimum Qualifications

1. 1. A baccalaureate degree from an accredited college and two years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. 2. An associate degree or 60 semester credits from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
3. 3. A four-year high school diploma or its educational equivalent approved by a state’s department of education or a recognized accrediting organization and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above; or
4. 4. A four-year high school diploma or its educational equivalent approved by a state’s department of education or a recognized accrediting organization and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above; or
   Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 year.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.