Ski Patrol Office Coordinator

Sundance Mountain Resort; Sundance (WY); On-site; USD 30,000 - 33,000; Part time

Benefits offered by this job

Season Pass

Employee discounts

Training opportunities

Team-oriented environment

Job summary

Sundance Mountain Resort is seeking a part-time seasonal Office Coordinator to support the Ski Patrol Director with administrative tasks in a winter mountain setting. Most duties will be in-office, with some skiing/travel involved.

Responsibilities include onboarding, pass management, credential tracking, and reporting. Proficiency in Microsoft Office and 2-way radios is preferred; early mornings and holidays/weekends are required.

Qualifications

• High school diploma or GED; or 6 months to 1 year related experience and/or training.
• Experience at Ski Patrol Level I or higher is preferred but not required.
• Proficiency in Microsoft Office Suite; able to operate 2-way radios for staff communication.

Responsibilities

• Assist in interviewing schedules, reference checks, onboarding, and training document management.
• Manage data entry, online quizzes, and handling of confiscated passes.
• Coordinate the Shadow Program scheduling and vetting.
• Manage patroller credentials and associated certificates.
• Assist Training Officer with data entry for Patrol training hours.
• Maintain Patrol facilities, supplies, and cleanliness of offices.
• Audit Patrol documentation including incident reports and investigations.
• Submit weekly Sundance progress reports and monitor industry reports.

Skills

Microsoft Office

Two-way radios

Education

High school diploma or GED

Job description

Job Title: SKI PATROL Office Coordinator

Reports To: Ski Patrol Director

Rate of Pay: $22.00 - 24.00/hr DOE

Shift: Shifts are typically 8:00 AM to 5:00 PM, but do vary according to weather.

Seasonal Part Time Position Only

Availability for early mornings for control work preferred.

MUST BE AVAILABLE HOLIDAYS AND WEEKENDS

FLSA Status: Non-Exempt/Hourly

SUMMARY

Assist Ski Patrol Director with administrative tasks involved with managing Patrol as assigned by Patrol Director. Though most duties will be in an office environment, some tasks will involve skiing and traveling in a winter mountain environment.

Key Responsibilities

• New Hire Documentation: Assist in management of new hire interview schedules, reference checks, onboarding, & training documents.
• Confiscated Passes: Manage the data entry, online quiz, and handling of confiscated passes.
• Shadow Program: Coordinate the scheduling and vetting of Patrol Shadows.
• Patroller Credentials: Manage the compilation and filing of Patroller credentials-NSP, OEC, CPR, EMT, ATF, HepB, Tb etc.
• Training Tracker: Assist Training Officer with data entry, and compilation of all Patrol training hours.
• Patrol Facilities: Coordinate maintenance of Patrol Aid Room, Locker Room, & Topshacks. Maintain aesthetic appeal and cleanliness of Ski Patrol Aid Rooms & offices.
• Medical Supply Inventory: Manage weekly inventory of Aid Room, and Top Shacks.
• Guest Incentive Program: Maintain supplies of Patrol specific guest incentives.
• Employee Hours & Timeclock Auditing: Manage weekly time clock management, & submissions of UDOT hours.
• Patrol Documentation: Coordinate the audits, filing, & reporting of all Patrol documentation including Incident Reports and Accident Investigations.
• Weekly Reports: Submit weekly Sundance progress reports to the shared drive, & monitor industry reports.
• Uniform Coordinator: Maintain Patrol uniform fleet.
• Radio Fleet: Maintain Patrol radio fleet.
• Budget Tracking: Coordinate budget tracking with Patrol Director.
• Pro-Form Program: Coordinate with Vendors to establish current employee roster for Pro-Forms.
• Support the recycling program.
• Share Sundance story of land preservation and environmental commitment as the opportunity arises.

Qualifications

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• High school diploma or general education degree (GED); or six months to one year related experience and/or training. Previous experience and knowledge at Ski Patrol Level I or higher of Sundance Ski Patrol operations preferred, but not necessary.
• Proficiency in the use of Microsoft Office Suite highly preferred. Operate 2-way radios for communication to other staff.
• Must attend CPR class sponsored by Sundance. Basic first aid or higher medical certification preferred.
• The employee must occasionally lift and/or move up to 100 pounds.

Work Environment

This position involves frequent exposure to outdoor weather conditions, wet or humid environments, temperature extremes, moderate noise levels, and potentially hazardous situations. Employees may encounter risks related to medical care, accident and emergency scenes, road and rescue conditions, violence, theft, fire suppression, and other known or unforeseen hazards, and are responsible for acting within their training to ensure their own safety and the safety of others.

Benefits

• Employee discounts on dining and resort amenities.
• Training and development opportunities to enhance your skills and career growth.
• Supportive team environment focused on collaboration and personal development.
• Season Pass

Disclaimer

This is a general description of this job. All employees of Sundance Mountain Resort will be required to perform any task that is asked of him/her within legal and ethical parameters and company policy.