Site Utility Project Manager/ Estimator

Fehn Companies, Inc.; Albertville (MN); On-site; USD 90,000 - 130,000; Full time

Job summary

Fehn Companies, Inc. is seeking a Site Utility Project Manager to lead estimating, planning, and execution of complex site utility projects in Minnesota. The role focuses on bid preparation, cost control, schedule adherence, and strong client relationships.

You will collaborate with clients, engineers, and vendors to ensure accurate bids and on‑time delivery from bid to completion, driving efficiency, profitability, and compliance with safety and quality standards.

Qualifications

• The ability to manage multiple projects simultaneously, meeting deadlines and adapting to changing demands.
• The ability to read and interpret construction plans and specifications.
• The ability to provide a valid driver’s license and clean driving record.
• The ability to use MS Office Suite (Word, Excel, Outlook)
• Strong leadership, communication, and critical thinking skills.
• Willingness to attend training as necessary or required by management.

Responsibilities

• Lead bid preparation, overseeing document review, vendor/subcontractor quotes, cost estimates, and proposal submissions, guiding project managers in the process.
• Collaborate with clients, engineers, and vendors to ensure accurate, competitive bids and align bids with requirements and budget.
• Conduct site visits and pre-bid meetings to assess scope and conditions; provide direction as needed.
• Oversee quantity takeoffs and cost analysis for proper resource allocation and budget alignment.
• Attend weekly progress meetings, address milestones and issues to keep teams aligned with objectives.
• Develop and manage project schedules with earthwork PMs, the Superintendent, and Foreman to ensure timelines.
• Oversee project execution, ensuring smooth handoff from award to the team and clear roles.
• Manage subcontractors and vendors to ensure timely, cost-effective site utility operations.
• Track project costs, address inefficiencies, oversee change orders, and maintain financial control.
• Ensure timely and accurate project documentation, submitting change orders, reports, and billing.
• Act as the primary client liaison, ensuring communication and satisfaction and maintaining strong client relationships.

Job description

The Site Utility Project Manager is responsible for leading the estimation, planning, execution, and overall management of complex site utility projects. This role demands a high level of expertise in project estimation, strategic planning, and field operations, with a focus on ensuring successful project delivery from initial bid preparation through to final completion. The Site Utility Project Manager manages client relationships and ensures adherence to budget, schedule, and quality standards while driving efficiency and profitability.

Essential Duties and Responsibilities

This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary from time to time.

1.Lead bid preparation, overseeing document review, vendor/subcontractor quotes, cost estimates, and proposal submissions, while guiding project managers in the process.

2.Collaborate with clients, engineers, and vendors to ensure accurate, competitive bids, supporting Fehn earthwork project managers in aligning bids with requirements and budget.

3.Conduct site visits and pre-bid meetings, assessing project scope and conditions, and providing direction to project managers as needed.

4.Oversee quantity takeoffs and cost analysis, ensuring accurate resource allocation and budget alignment.

5.Attend weekly progress meetings, address milestones and issues, and ensure Operations and Earthwork project managers keep teams aligned with objectives.

6.Develop and manage project schedules, collaborating with earthwork project managers, the Superintendent, and Foreman to ensure timeline and resource alignment.

7.Oversee project execution, ensuring smooth handoff from award to the team, setting roles and expectations for Operations and Earthwork project managers.

8.Manage subcontractors and vendors, ensuring timely, cost-effective site utility operations while supporting Operations and Earthwork project managers as needed.

9.Track project costs, address inefficiencies, oversee change order preparation, and maintain financial control.

10.Ensure timely and accurate project documentation, submitting change orders, reports, and billing.

11.Act as the primary client liaison, ensuring communication and satisfaction, and maintaining strong client relationships.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• The ability to manage multiple projects simultaneously, meeting deadlines and adapting to changing demands.
• The ability to read and interpret construction plans and specifications.
• The ability to provide a valid driver’s license and clean driving record.
• The ability to use MS Office Suite (Word, Excel, Outlook)
• Strong leadership, communication, and critical thinking skills.
• Willingness to attend training as necessary or required by management.