Site Operations & Executive Admin Lead

Umicore Belgium; Auburn Hills (MI); On-site; USD 50,000 - 70,000; Full time

Job summary

Umicore Automotive Catalysts in Auburn Hills, MI seeks an experienced administrative professional to provide executive support to the Site Head. You will manage calendars, coordinate meetings, handle front desk duties, and arrange domestic and international travel while ensuring compliance with safety, quality, and regulatory requirements.

You will maintain records, support procurement using Ariba, and uphold site documentation and training records.

Qualifications

• 3-5 years in an administrative role.
• Notary function.
• Strong MS Office and travel planning experience.

Responsibilities

• Executes assigned tasks in General Administration following standard operating procedures and safety/quality requirements.
• Maintains accuracy and completeness of records, documentation, and transactions in line with controls.
• Identifies issues or deviations and escape promptly, suggesting improvements to work instructions.
• Supports colleagues and respond to stakeholder requests in a timely, professional manner.
• Maintains accurate documentation and records in line with policies and procedures.
• Escalates issues, risks, and deviations promptly to supervisor and follows through on corrective actions.
• Provide executive administrative support to the Site Head, including calendar management, meeting coordination, and scheduling.
• Manage front desk operations and serve as the primary point of contact for visitors, employees, and contractors.
• Coordinate employee business travel and support team meetings, events, and catering arrangements.
• Oversee office supply procurement and serve as the site Purchasing Agent utilizing Ariba.
• Perform monthly Business Travel Account (BTA) reconciliations.
• Administer site access control systems, including badge and key card management for employees, contractors, and visitors.
• Coordinate domestic and international shipments, including hazardous materials and IATA Dangerous Goods shipments, ensuring compliance with applicable DOT and regulatory requirements.
• Maintain EHS documentation and records, including site inspection reports, training matrices, first aid logs, Job Safety Analyses (JSAs), contractor orientation records, and onboarding documentation.
• Administer the site's Safety Data Sheet (SDS) management system and support compliance with safety and environmental regulations.
• Serve as the Emergency Action Plan (EAP) Administrator and site point of contact.
• Track and maintain employee, contractor, and visitor training records to ensure compliance with site procedures and regulatory standards

Skills

Diplomatic communication

Reliability

Organizational skills

Notary function

Travel planning

MS Outlook

MS Excel

MS Word

MS PowerPoint

Team player

Tools

Outlook

Excel

Word

PowerPoint

Job description

Umicore Automotive Catalysts in Auburn Hills, MI seeks an experienced administrative professional to provide executive support to the Site Head. You will manage calendars, coordinate meetings, handle front desk duties, and arrange domestic and international travel while ensuring compliance with safety, quality, and regulatory requirements.

You will maintain records, support procurement using Ariba, and uphold site documentation and training records.