Site Administration & Executive Support Specialist

Umicore AG & Co. KG; Auburn Hills (MI); On-site; USD 55,000 - 75,000; Full time

Job summary

Umicore AG & Co. KG in Auburn Hills, MI seeks an experienced Site Administrator to manage general office functions, front desk operations, and travel coordination. The role includes calendar management for the Site Head, document control, and ensuring policy adherence.

Key responsibilities include coordinating domestic and international shipments, maintaining EHS records, and administering safety and access systems. Strong organizational, communication, and computer skills are essential.

Qualifications

• Excellent diplomatic communication skills, both written and verbal.
• Reliable, flexible, team player.
• Demonstrated organizational & computer skills.
• Notary function.
• Demonstrated working knowledge of travel industry and business travel planning.
• Strong working knowledge of Outlook, Excel, Word, and PowerPoint.
• Experience in supporting and interfacing with culturally-diverse employees and/or customers is preferred.
• Minimum of 3-5 years in an administrative role.

Responsibilities

• Executes assigned tasks in General Administration following standard operating procedures and safety/quality requirements.
• Maintains accuracy and completeness of records, documentation, and transactions in line with controls.
• Identifies issues or deviations and escalates promptly, suggesting improvements to work instructions.
• Supports colleagues and respond to stakeholder requests in a timely, professional manner.
• Maintains accurate documentation and records in line with policies and procedures.
• Escalates issues, risks, and deviations promptly to supervisor and follows through on corrective actions.
• Provide executive administrative support to the Site Head, including calendar management, meeting coordination, and scheduling.
• Manage front desk operations and serve as the primary point of contact for visitors, employees, and contractors.
• Coordinate employee business travel and support team meetings, events, and catering arrangements.
• Oversee office supply procurement and serve as the site Purchasing Agent utilizing Ariba.
• Perform monthly Business Travel Account (BTA) reconciliations.
• Administer site access control systems, including badge and key card management for employees, contractors, and visitors.
• Coordinate domestic and international shipments, including hazardous materials and IATA Dangerous Goods shipments, ensuring compliance with applicable DOT and regulatory requirements.
• Maintain EHS documentation and records, including site inspection reports, training matrices, first aid logs, Job Safety Analyses (JSAs), contractor orientation records, and onboarding documentation.
• Administer the site's Safety Data Sheet (SDS) management system and support compliance with safety and environmental regulations.
• Serve as the Emergency Action Plan (EAP) Administrator and site point of contact.
• Track and maintain employee, contractor, and visitor training records to ensure compliance with site procedures and regulatory standards

Skills

Diplomatic communication

Organizational skills

Notable computer skills

Travel planning knowledge

Interpersonal skills

Tools

Outlook

Excel

Word

PowerPoint

Job description

Umicore AG & Co. KG in Auburn Hills, MI seeks an experienced Site Administrator to manage general office functions, front desk operations, and travel coordination. The role includes calendar management for the Site Head, document control, and ensuring policy adherence.

Key responsibilities include coordinating domestic and international shipments, maintaining EHS records, and administering safety and access systems. Strong organizational, communication, and computer skills are essential.