Site Office Manager

Henkel; St. Louis (MO); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Health Insurance

Work-Life Balance

401k matching

Family Support

Career Growth

Job summary

Henkel is seeking an Administrative/HR Support role to enhance daily operations for our Consumer Brands site. You will manage clerical tasks, onboarding, attendance systems, and internal communications to support smooth day-to-day functions.

The role requires strong MS Office skills, attention to confidentiality, and the ability to travel for meetings. We value proactive service, teamwork, and effective stakeholder collaboration across departments.

Qualifications

• Associates Degree in related field with 3 years' experience.
• Advanced MS Office skills and data handling.
• Ability to travel for meetings.
• Strong written and verbal communication.

Responsibilities

• Provide essential support by managing daily operations and clerical tasks to ensure smooth workflow.
• Conduct new hire orientation and onboarding scheduling for HR.
• Maintain site attendance control system for union hourly employees.
• Coordinate call-offs with internal stakeholders for Dayforce.
• Coordinate medical attendance matters with Site Nurse and act as contact for inquiries.
• Manage leadership calendars and related paperwork; prepare agendas and minutes.
• Prepare business correspondence and assist with reports, presentations, and organizational charts.

Skills

MS Office Suite

Time management

Customer service

Calendar coordination

Communication skills

Team player

Travel readiness

Education

Associates Degree in Business Administration

Environmental Science

Tools

Microsoft Access

Excel

Job description

About this Position

At Henkel, you’ll be part of an organization that’s shaping the future through innovation, sustainability and collaboration. With our trusted brands like Persil®, ‘all®, Loctite®, Snuggle®, and Schwarzkopf® and our cutting-edge technologies, you’ll have countless opportunities to explore new paths and grow.

This position is with our Consumer Brands business unit – where we empower our employees to bring the best Laundry & Home Care and Hair products to people around the world.

Dare to learn new skills, advance in your career and make an impact at Henkel.

What you´ll do

• The occupant will provide essential support to the organization by managing daily operations, handling clerical tasks and ensuring smooth workflow for the site.
• Conduct new hire orientation, manage new hire onboarding schedule and other relevant new hire documentation as needed for HR.
• Maintain the Site attendance control system for the union-hourly employees.
• Responsible for coordinating the “call-offs” with other internal stakeholders for Dayforce purposes.
• Coordinating other medical attendancematters with the Site Nurse.
• Acts as point of contact for internal/external enquiries by phone and email, initiates action (answer, sort, etc.) and assesses issue urgency.
• Manages leadership's calendar and paperwork, ensures timeliness and completeness.
• Prepares business correspondence Coordinates meetings and creates agendas, records, and meeting minutes.
• Research, compiles and issues special reports, financial data, presentations, organizational charts, etc.
• Provides financial support on a department/project level, monitoring budget spend, raising and approving requisitions/invoices.
• Provides information by answering questions and requests within the organization and team.
• Arrange business-critical internal/external events, including itineraries, accommodation, registration, etc
• Execute tasks relating to administrative support with minimal supervision in line with existing policies and guidelines.

What makes you a good fit

• Excellent MS Office Suite skills – Word, Excel, PowerPoint, Outlook.
• Great time management skills.
• Proactive customer service.
• Coordinate calendar schedules and arrange meetings.
• Ability to maintain confidentiality.
• Excellent verbal and written communication skills.
• Team Player and willing to help others.
• Ability to travel for required meetings or events.
• Associates Degree in Business Administration, Environmental Science, or other related discipline with 3 years related experience or equivalent combination of education and experience.
• Information Management/Computer Skills - has solid knowledge in the use and features of the suite of Microsoft packages (especially Access and Excel). Can work with integrated databases and generate neatly formatted numerical and graphical reports.
• Communications - is able to communicate (verbal and written) clearly, accurately and effectively in formal and informal settings. Listens well in one‑on‑one and group settings. Realizes when information needs to be communicated to appropriate parties.
• Interpersonal - knows how to develop and maintain collaborative relationships with managers and employees at all levels. Able to participate on team projects by contributing ideas that add value and completing team assignments. Is able to give and receive feedback constructively and modify behavior accordingly.
• Project Management - is able to set goals on projects in collaboration with others. Remains organized while conducting various activities and coordinates own work efforts to stay on schedule. Recognizes when projects are not meeting expectations and offers recommendations.
• Cognitive - can independently arrive at good solutions on simpler problems and works with others to solve more complex problems. Makes well‑informed decisions and recognizes the need for new or modified approaches. Designs and completes basic quantitative and qualitative analyses to evaluate and display various types of information and data. Reviews information for accuracy and completeness and draws accurate conclusions from data.
• Personal Effectiveness - can be counted on to honor commitments and follow through. Builds stable, trusting relationships. Strives for quality and continuous improvement as a way of doing business and consistently demonstrates high ethical standards. Manages time and effectively balances multiple competing priorities while setting challenging and aggressive goals.

Some benefits of joining Henkel

• Health Insurance: affordable plans for medical, dental, vision and wellbeing starting on day 1
• Work-Life Balance: Paid time off including sick, vacation, holiday and volunteer time, flexible & hybrid work policies (depending on role), and vacation buy / sell program
• Financial: 401k matching, employee share plan with voluntary investment and Henkel matching shares, annual performance bonus, service awards and student loan reimbursement
• Family Support: 12-week gender neutral parental leave (up to 20 weeks for parents giving birth), fertility support, adoption & surrogacy reimbursement, discounted child and elderly care, and scholarships
• Career Growth: diverse national and international growth opportunities, access to thousands of skills development courses, and tuition reimbursement

The salary range for this role is $55,000 - $70,000.00. This range represents the good‑faith minimum and maximum wages the Company reasonably expects to offer for this role at the time of posting. In addition to base salary, this position may be eligible for incentive pay or other forms of compensation, as applicable. The Company also offers a comprehensive benefits package as described above. Actual compensation will be based on factors such as the candidate’s skills, experience, education, training, and work location. This posting is intended to comply with all applicable state and local pay transparency laws.

Henkel does not accept unsolicited resumes from search firms or employment agencies. Unsolicited referrals and resumes are considered Henkel property and therefore, Henkel will not pay a fee for any placement resulting from the receipt of an unsolicited referral.

At Henkel, we come from a broad range of backgrounds, perspectives, and life experiences. We believe the uniqueness of all our employees is the power in us. Henkel is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information, and other legally protected categories.