Site Coordinator - Chillicothe Correctional Institution (Ohio) - Correctional Education

Ashland University; Ashland (OH); On-site; USD 42,000 - 66,000; Full time

Job summary

Ashland University seeks a Site Coordinator for Chillicothe Correctional Institution to support correctional education staff and students. You will oversee daily operations, liaise with the DOC, and recruit eligible students while ensuring access to AU programs.

You will assist with FAFSA, aid counseling, proctoring, and assignment handling, while maintaining FERPA compliance and onsite presence. Start date 09/14/2026, 40 hours/week.

Qualifications

• Associate’s degree required.
• Ability to use LMS software and MS Office.
• Basic computer skills and troubleshooting ability.
• Understanding of academic environment and deadlines.
• Strong communication and organizational skills.
• Ability to pass background checks and work on-site 80% of the week.
• Authorized to work in the United States.

Responsibilities

• Oversee daily operations at correctional facilities and liaise with DOC.
• Identify, screen and recruit eligible students.
• Assist with AU applications and ensure access to courses.
• Support students with access issues and communications.
• Collaborate with Financial Aid on FAFSA and aid counseling.
• Assist proctoring, testing uploads, and submission of assignments.
• Provide AU orientation and correctional education processes.
• Manage inventory of devices and textbooks with timely reports.
• Distribute materials and coordinate course evaluations.
• Organize student activities and manage re-entry and FERPA compliance.
• Hold weekly student meetings and ensure policy compliance.

Skills

MS Office

LMS software

Troubleshooting

Communication

Multitasking

Education

Associate’s degree

Bachelor’s degree (preferred)

Job description

Position Details

Position Information

Position Title Site Coordinator - Chillicothe Correctional Institution (Ohio) - Correctional Education Job Description

The Site Coordinator provides administrative support for Ashland University Correctional Education staff and students. The Site Coordinator reports directly to the designated Correctional Education State Director.

• Oversee daily operations at the assigned correctional facility(ies)/site(s) and represent the university in collaboration with the State Department of Corrections (DOC).
• Act as the liaison between the facility staff, students, and Ashland University (AU).
• Identify, screen and recruit students in alignment with Ashland University and DOC criteria.
• Collaborate with the Student Success team through assisting students with completion of the AU application paperwork and digital submission process. Ensure students have access to their courses and remain accountable, while guiding them on how to address any questions or concerns.
• Support students by assisting them in addressing issues and communications related to student access, i.e. end-user device is non-functional, out to court, transferred to a non-AU facility, lack of technological access, total lockdown at the facility, unexpected release.
• Collaborate with the Financial Aid team whereby provide student support related to; the completion of the Free Application for Federal Student Aid (FAFSA), aid counseling, documentation requests, navigating the loan default process, satisfactory academic progress, and all other applicable requests from the AU Financial Aid team.
• Collaborate with Academic Services through proctoring, recording and uploading tests, speeches and assignments as instructed to maximize student success. Assignments should be submitted on assigned due dates. If covering additional site locations, assignments should be submitted as close to assigned due dates as possible.
• Provide students with an Ashland University orientation and academic correctional education processes and procedures before the semester begins.
• Orders and manages site inventory of end user devices, student textbooks and instructional supplies. Provide timely, accurate inventory reports (textbooks and end-user devices) as assigned.
• Ensure students have the necessary materials to participate in registered courses, including the distribution of end user devices, equipment, textbooks, and other educational materials.
• Responsible for the distribution and collection of course evaluations and University assessments.
• Organize and conduct student extracurricular activities such as but not limited to commencement and incentives.
• Distribute Ashland University library research in a timely manner and in compliance with DOC regulations.
• Identify students who will be releasing prior to completing their Ashland University degree, ensure students complete the required pre-release exit interview form, and encourage students to continue their education through the Ashland University re-entry program.
• Maintains student privacy and record keeping according to the Family Education Rights and Privacy Act (FERPA).
• Establish weekly meetings with each student regarding academic engagement, review participation reports, check end user device access, and encourage students.
• Ensure compliance with AU policies, accreditation standards and DOC policies and procedures.

Required Qualifications

• Associate’s degree required.
• Ability to use Learning Management System Software and productivity software such as MS Office.
• Possess basic computer skills with ability to troubleshoot issues.
• General understanding of academic environment.
• Ability to identify problems, suggest possible solutions and assist in resolution.
• Ability to multi-task, organize, communicate, and prioritize work through to completion with attention to detail and deadlines.
• Ability to effectively communicate and collaborate with a diverse group of individuals, including AU faculty, administrators, incarcerated students, and correctional facility staff.
• Ability to pass a pre-employment DOC and AU background check.
• Ability to assist at other correctional facilities, as needed.
• Demonstrate professionalism, good judgement and ethical standards.
• Be physically present at the facility for 80% of the work week.
• Applicant must be currently authorized to work in the United States. Ashland University will not sponsor or take over sponsorship for an employment visa.

Preferred Qualifications

• Bachelor’s degree preferred.
• Minimum of three (3) to five (5) years relevant work experience.
• Experience working in correctional education.
• Experience working in higher education.

Physical Demands

• Work is primarily performed in a physical correctional facility and requires approval for access.
• Some evening and weekend hours at the correctional facility, as necessary.
• May be required to lift up to 50 lbs., walking distances within correctional facility, and transport course materials, textbooks and end user devices, as needed.
• Travel may be required.

Anticipated Start Date of New Hire 09/14/2026

Anticipated Number of Hours Working per Week 40

Shift Required? First

Posting Detail Information

Posting Number S1134P Number of Vacancies 1 Desired Start Date 09/14/2026 Job Open Date 08/21/2026 Job Close Date Open Until Filled Yes

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents

• Resume
• Cover Letter

Optional Documents

• Letters Of Recommendation