Site Coordinator

Playful Minds; Springfield (MA); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Paid Time Off

Paid Holiday Leave

Sick Leave

Health, dental & vision

First Aid reimbursements

Background Check reimbursements

Training expense reimbursements

Performance-based bonuses

Job summary

Playful Minds Learning Center LLC is seeking a Site Coordinator to manage daily operations, lead staff, and ensure high-quality classroom experiences for school-age children. This role collaborates with the Program Director to plan, teach, and improve program delivery.

You will oversee curriculum implementation, safety, licensing compliance, family engagement, and staff development, while maintaining strong relationships with children, families, and colleagues.

Qualifications

• Bachelor’s degree in a child-related field with 6 months of school-age experience.
• Bachelor’s or Associate degree in any field with 9 months of school-age experience.
• High school diploma with 12 months of school-age experience.
• Must be 20 years of age or older.

Responsibilities

• Uphold the philosophy of Playful Minds and be a positive representative of the organization.
• Establish and maintain high quality relationships with children and families.
• Establish and maintain strong, professional relationships with other Playful Minds staff.
• Speak to children with respect at all times.
• Maintain a safe environment for children at all times.
• Follow licensing requirements including supervising ratios at all times.
• Attend required staff meetings and trainings.
• All staff are Mandated Reporters.
• Ensure health and safety of all children.

Skills

Classroom management

Active listening

Written and verbal communication

Coaching and mentoring

Detail-oriented

Collaborative leadership

Education

Bachelor’s Degree in Child Development or related field

Associate Degree in any field

High School diploma or GED

Job description

Position Summary

The Site Coordinator is responsible for providing the best possible environment for the children assigned to their classroom. The Site Coordinator will work collaboratively with

The Site Coordinator is responsible for providing the best possible environment for the children assigned to their classroom. The Site Coordinator will work collaboratively with the Program Director to teach, effectively plan for the program, and manage the daily operations of the Center. In cooperation with the Program Director, the Site Coordinator will provide training and leadership to the staff. Continue to work on maintaining and improving the program as well as be current regarding standard updates and changes. The School Age Group Leader is responsible for ensuring compliance with all regulations, Playful Minds policies and procedures, and for striving for continual improvement. Reports To School Aged / Summer Program Director Supervisory Responsibility Teaching Staff and volunteers Schedule Full Time

Benefits

• Paid Time Off
• Paid Holiday Leave
• Sick Leave
• Option to participate in benefits plans including health, dental and vision
• First Aid and Background Check reimbursements
• Training Expense reimbursements
• Potential for performancebased bonuses

Education & Experience

• Option 1: Bachelor’s Degree in Child Development, Early childhood Education, Elementary Education, Child Guidance, Human Services, Nursing, Psychology, Physical Education, Recreation, Child Psychology, the Arts, Social Work, Sociology, or Child Care, and 6 months of experience working with school-age children;
• Option 2: Bachelor’s Degree in any field or an Associate’s Degree in any field of study and 9 months of experience working with schoolage children
• Option 3: High School diploma or GED, and 12 months of experience working with school-age children.

Additional Eligibility Requirements

• Must be 20 years of age or older
• Must enjoy working with children
• Strong knowledge of child development
• Strong understanding of, and commitment to, best practices in early childhood

education

• Excellent classroom management skills
• Excellent active listening skills
• Excellent written and verbal communication skills
• Strong ability to coach, mentor and inspire staff
• Detailoriented and capable of managing multiple priorities
• Collaborative leadership style
• Knowledge of relevant licensing regulations (preferred)
• Familiarity/experience with CACFP food program billing and voucher system billing and attendance (preferred)
• Solid computer skills
• Documented completion of medical exam within 1 year of employment and statement from a physician that the applicant is physically capable of doing the job
• Must provide evidence of mandatory vaccinations, including MMR, or immunity to communicable diseases, including TB
• Background checks required

Key Responsibilities

All Staff Responsibilities

• Uphold the philosophy of Playful Minds and serve as a positive representative of the organization
• Establish and maintain high quality relationships with children and families
• Establish and maintain strong, professional relationships with other Playful Minds staff
• At all times, speak to children with respect
• Maintain an appropriate and safe environment for children at all times
• Consistently implement all licensing requirements, including but not limited to maintaining supervision ratios at all times
• Consistently follow all Playful Minds’ policies & procedures
• Consistently attend work according to your established schedule
• Attend all required staff meetings and trainings
• All staff are Mandated Reporters
• Ensure the health and safety of all children

Leadership & Administration

• Promote the mission, values, and philosophy of Playful Minds
• Provide strong, empathetic leadership and management that aligns with the PMLC vision on a daily basis
• Oversee day to day operations in keeping with the Playful Minds’ policies and procedures
• Oversee facility management and cleanliness, notifying the School Aged / Summer Program Director if emergency assistance is needed
• Determine materials needed to implement curriculum and provide purchase requests to the School Aged / Summer Program Director according to schedule
• Maintain licensing standards and stafftochild ratios with support from the School Aged / Summer Program Director. Plan ahead for days when staffing is likely to be challenging.
• Manage staff scheduling based on supervisory requirements and needs of the specific children
• Guide and oversee educators
• Inform the School Aged / Summer Program Director if staff are not meeting required standards or implementing required procedures
• Observe classrooms on a regular basis and provide guidance as needed
• Mentor staff as needed, providing clear guidance and active support
• Plan and conduct staff evaluations in collaboration with the School Aged / Summer Program Director. Maintain documentation of all evaluations.
• Collaborate with the School Aged / Summer Program Director to identify beneficial topics for professional development

Curriculum

• Create highquality, developmentally appropriate, engaging lesson plans which are aligned with best practices, PMLC curriculum guidelines, state and federal licensing regulations, and tailored to the needs, skills and interests of the children in the group
• Oversee implementation of curriculum to ensure implementation of best practices and PMLC curriculum
• Observe classroom environments to ensure they are developmentally appropriate, responsive to the needs and interests of the children in the individual classes and aligned with regulations and best practices
• Collaborate with the School Aged & Summer Program Director, teaching staff and families to ensure appropriate accommodations and support for children’s needs
• Support observations of children’s developmental progress and suggest supports when needed

Families & Community Engagement

• Plan and implement monthly marketing events in collaboration with the School Aged / Summer Program Director
• Provide site tours for prospective families
• Prepare monthly newsletters for families and provide them to the School Aged & Summer Program Director 1 week before they need to be sent.
• Promote a nurturing and inclusive community environment
• Meet with families as needed or assigned
• Create monthly newsletters for families and submit them to the Program Director according to schedule

Compliance

• Assemble all compliance related applications, records and reports as required by licensing and Playful Minds
• Ensure that attendance records are completed consistently and accurately
• Keep Master Enrollment Sheets up to date
• Collaborate with the School Aged & Summer Program Director and with the Regional Director to prepare site for state licensing visits and inspections
• Observe daily operations to ensure PMLC policies, procedures and health and safety protocols are consistently upheld
• Observe facilities and classrooms to ensure compliance with state and federal regulations, accreditation requirements, licensing standards and PMLC standards
• Schedule, implement and document emergency drills according to schedule
• Review Safety Plan, Building Emergency Plan and Missing Child Plan upon hire and annually thereafter

Other Duties as Assigned

Additional Information

Work Environment

• Must be comfortable working in both an office and classrooms
• Occasional travel for offsite trainings or meetings

Physical Demands

• Must be able to lift children (up to 75 lbs.), speak to children at eye level, sit on the floor and run
• Must be able to work on a computer for extended periods of time

Ongoing Training

• Annual First Aid & CPR
• Annual professional development
• Maintenance of required Certifications

Limitations & Disclaimer

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. This job description reflects PMLC administration’s assignment of essential functions; and nothing in this herein restrict PMLC administration’s right to assign or reassign duties and responsibilities to this job at any time. Playful Minds Learning Center LLC, Site Coordinator Job Description Updated 4/2026 All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws. Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an “at-will” basis