Site Coordinator

Playful Minds; Chicopee (MA); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Paid Time Off

Paid Holiday Leave

Sick Leave

Health, dental, and vision benefits

First Aid and Background Check reimb.

Training expense reimbursements

Performance-based bonuses

Job summary

Playful Minds Learning Center LLC is seeking a Site Coordinator to lead classroom operations and collaborate with the Program Director to ensure high-quality care for school-age children. You will train staff, plan effectively, and manage daily center operations, maintaining compliance with regulations.

You will mentor teaching staff, coordinate with families, and oversee safety, documentation, and program quality.

Qualifications

• Option 1: Bachelor’s Degree in relevant field and 6 months of school-age experience.
• Option 2: Bachelor’s Degree in any field or Associate + 9 months experience working with school-age children.
• Option 3: HS diploma and 12 months experience with school-age children.

Responsibilities

• Uphold the philosophy of Playful Minds and serve as a positive representative.
• Establish and maintain relationships with children and families; staff coaching.
• Ensure health and safety, licensing compliance, and policy adherence.

Skills

Classroom management

Active listening

Communication skills

Coaching staff

Multitasking

Collaborative leadership

Licensing knowledge

CACFP familiarity

Computer skills

Medical exam & vaccinations

Education

Bachelor’s degree in Child Development or related field

Bachelor’s or Associate degree + 9 months experience

High School diploma or GED + 12 months experience

Tools

CACFP billing system

Computer literacy

Job description

Position Summary

The Site Coordinator is responsible for providing the best possible environment for the children assigned to their classroom. The Site Coordinator will work collaboratively with the Program Director to teach, effectively plan for the program, and manage the daily operations of the Center. In cooperation with the Program Director, the Site Coordinator will provide training and leadership to the staff. Continue to work on maintaining and improving the program as well as be current regarding standard updates and changes. The School Age Group Leader is responsible for ensuring compliance with all regulations, Playful Minds policies and procedures, and for striving for continual improvement. Reports To School Aged / Summer Program Director. Supervisory Responsibility Teaching Staff and volunteers. Schedule Full Time.

Benefits

• Paid Time Off
• Paid Holiday Leave
• Sick Leave
• Option to participate in benefits plans including health, dental and vision
• First Aid and Background Check reimbursements
• Training Expense reimbursements
• Potential for performancebased bonuses

Education & Experience

• Option 1: Bachelor’s Degree in Child Development, Early childhood Education, Elementary Education, Child Guidance, Human Services, Nursing, Psychology, Physical Education, Recreation, Child Psychology, the Arts, Social Work, Sociology, or Child Care, and 6 months of experience working with school-age children;
• Option 2: Bachelor’s Degree in any field or an Associate’s Degree in any field of study and 9 months of experience working with schoolage children
• Option 3: High School diploma or GED, and 12 months of experience working with school-age children.

Additional Eligibility Requirements

• Must be 20 years of age or older
• Must enjoy working with children
• Strong knowledge of child development
• Strong understanding of, and commitment to, best practices in early childhood

education

• Excellent classroom management skills
• Excellent active listening skills
• Excellent written and verbal communication skills
• Strong ability to coach, mentor and inspire staff
• Detailoriented and capable of managing multiple priorities
• Collaborative leadership style
• Knowledge of relevant licensing regulations (preferred)
• Familiarity/experience with CACFP food program billing and voucher system billing and attendance (preferred)
• Solid computer skills
• Documented completion of medical exam within 1 year of employment and statement from a physician that the applicant is physically capable of doing the job
• Must provide evidence of mandatory vaccinations, including MMR, or immunity to communicable diseases, including TB
• Background checks required

Key Responsibilities

All Staff Responsibilities

• Uphold the philosophy of Playful Minds and serve as a positive representative of the organization
• Establish and maintain high quality relationships with children and families
• Establish and maintain strong, professional relationships with other Playful Minds staff
• At all times, speak to children with respect
• Maintain an appropriate and safe environment for children at all times
• Consistently implement all licensing requirements, including but not limited to maintaining supervision ratios at all times
• Consistently follow all Playful Minds’ policies & procedures
• Consistently attend work according to your established schedule
• Attend all required staff meetings and trainings
• All staff are Mandated Reporters
• Ensure the health and safety of all children

Leadership & Administration

• Promote the mission, values, and philosophy of Playful Minds
• Provide strong, empathetic leadership and management that aligns with the PMLC vision on a daily basis
• Oversee day to day operations in keeping with the Playful Minds’ policies and procedures
• Oversee facility management and cleanliness, notifying the School Aged / Summer Program Director if emergency assistance is needed

Playful Minds Learning Center LLC, Site Coordinator Job Description Updated 4/2026

Curriculum

• Choose highquality, developmentally appropriate, engaging lesson plans which are aligned with best practices, PMLC curriculum guidelines, state and federal licensing regulations, and tailored to the needs, skills and interests of the children in the group
• Oversee implementation of curriculum to ensure implementation of best practices and PMLC curriculum
• Observe classroom environments to ensure they are developmentally appropriate, responsive to the needs and interests of the children in the individual classes and aligned with regulations and best practices
• Collaborate with the School Aged & Summer Program Director, teaching staff and families to ensure appropriate accommodations and support for children’s needs
• Support observations of children’s developmental progress and suggest supports when needed

Families & Community Engagement

• Plan and implement monthly marketing events in collaboration with the School Aged / Summer Program Director
• Provide site tours for prospective families
• Prepare monthly newsletters for families and provide them to the School Aged & Summer Program Director 1 week before they need to be sent.
• Promote a nurturing and inclusive community environment
• Meet with families as needed or assigned
• Create monthly newsletters for families and submit them to the Program Director
• Update classroom bulletin board at least monthly, according to schedule
• Notify the School Aged & Summer Program Director of any parent complaints

Compliance

• Assemble all compliance related applications, records and reports as required by licensing and Playful Minds
• Ensure that attendance records are completed consistently and accurately
• Keep Master Enrollment Sheets up to date
• Collaborate with the School Aged & Summer Program Director and with the Regional Director to prepare site for state licensing visits and inspections
• Observe daily operations to ensure PMLC policies, procedures and health and safety protocols are consistently upheld
• Observe facilities and classrooms to ensure compliance with state and federal regulations, accreditation requirements, licensing standards and PMLC standards
• Schedule, implement and document emergency drills according to schedule
• Review Safety Plan, Building Emergency Plan and Missing Child Plan upon hire and annually thereafter

Other Duties as Assigned

Additional Information

Must be comfortable working in both an office and classrooms

Occasional travel for offsite trainings or meetings

Physical Demands

• Must be able to lift children (up to 75 lbs.), speak to children at eye level, sit on the floor and run
• Must be able to work on a computer for extended periods of time

Ongoing Training

• Annual First Aid & CPR
• Annual professional development
• Maintenance of required Certifications

Limitations & Disclaimer

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. This job description reflects PMLC administration’s assignment of essential functions; and nothing in this herein restricts PMLC administration’s right to assign or reassign duties and responsibilities to this job at any time.

Playful Minds Learning Center LLC, Site Coordinator Job Description Updated 4/2026

All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently.

Continued employment remains on an “at-will” basis