Site Assistant - ARCHES Nest - Swing Shift

Mid-Willamette Valley Community Action Agency; Salem (OR); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

401k contribution after 1 year

Health, Vision and Dental Insurance

Continuing education support

Job summary

Mid-Willamette Valley Community Action Agency (MWVCAA) is seeking a Site Assistant to support the ARCHES Project sites in Polk and Marion counties. You will help with daily operations, client engagement, and navigation to resources in a shelter setting.

Responsibilities include cleaning, laundry, data entry, answering calls, meal preparation, and assisting with program activities. This full-time role requires flexibility for shift work and a commitment to serving vulnerable populations in Oregon.

Qualifications

• High School diploma or GED.
• Two Years of work experience in a public or social service role.
• Equivalent combination of education and experience may be considered.

Responsibilities

• Provides program support, such as: cleaning, site upkeep, laundry and supportive services.
• Provides client engagement and assistance, including answering the telephone, monitoring client and facility safety.
• Works with support staff regarding follow-up to services, assisting with meal preparation and distribution;
• Facilitates access to guest laundry and computers;
• Opens and distributes incoming mail, handles outgoing mail.
• Employs de-escalation techniques and makes quick decisions in response to guest or client incidents.
• Provides support services for the programs offered through the ARCHES Project.
• Assists with program operations including HMIS data entry for clients, follow-up with clients, assisting clients with navigation to resources, general data entry, and other special projects as needed.

Skills

Public or social service experience

Microsoft Office (Outlook)

Effective interpersonal communication

De-escalation techniques

Education

High School diploma or GED

Tools

Microsoft Office

HMIS data entry

Videoconferencing tools

Job description

Mid-Willamette Valley Community Action Agency
OUR MISSION: MWVCAA invests in people and their futures to reduce the impacts of poverty.
Our Vision: We envision a just future, where our communities are empowered to
reach positive outcomes and everyone is respected for their infinite worth.
Working at MWVCAA means becoming part of a mission-driven community dedicated to equity, dignity, and opportunity for all. We offer competitive pay, a rich company culture that values diversity, and an array of benefits - but we consider the best benefit here to be the reward of helping those in our community live better lives. Come find meaningful work and bring your skills as a Site Assistant. This position provides direct support to sheltering services at the ARCHES Project sites in Polk and Marion counties. Responsibilities include supporting daily operations including cleaning and laundry services, clerical duties, data collection & entry, assisting clients with navigation to resources, and other special projects as needed. This is a grant funded, full-time position. This team offers a lot of growth opportunities and professional development through hands‑on experience.
Swing Shift 4pm - 12:30am
MINIMUM QUALIFICATIONS
EDUCATION And/or EXPERIENCE

• High School diploma or GED.
• Two Years of work experience in a public or social service role.
• Equivalent combination of education and experience may be considered.

CERTIFICATES, LICENSES, REGISTRATION

• Driver Qualification Status is not required for this position.
• Candidate must pass comprehensive MWVCAA and ODHS background screenings prior to employment.
• Basic Life Support/First Aid Certification is required within first 30 days of hire.
• Food Handler's Card or ability to obtain within 30 days.
• Candidate must pass pre-employment and random drug/alcohol screenings

Knowledge, Skills, And Abilities

• Knowledge of/or experience working with the homeless, vulnerable, or at-risk populations is preferred.
• Demonstrated proficiency with Microsoft Office (including Outlook), videoconferencing platforms, and web tools.
• Effective interpersonal communication skills, in both written and oral form.
• Demonstrates tact, diplomacy and empathy when communicating formally and informally with clients, staff and program partners.

WHAT YOU WILL DO TO SUPPORT THE COMMUNITY
This job description is not intended to be all-inclusive. Employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management as required.

• Provides program support, such as: cleaning, site upkeep, laundry and supportive services.
• Provides client engagement and assistance, including answering the telephone, monitoring client and facility safety.
• Works with support staff regarding follow-up to services, assisting with meal preparation and distribution;
• Facilitates access to guest laundry and computers;
• Opens and distributes incoming mail, handles outgoing mail.
• Employs de‑escalation techniques and makes quick decisions in response to guest or client incidents.
• Provides support services for the programs offered through the ARCHES Project.
• Assists with program operations including HMIS data entry for clients, follow-up with clients, assisting clients with navigation to resources, general data entry, and other special projects as needed.
• Attends and engages in required annual trainings.
• Performs cleaning, janitorial, and laundry tasks in support of day‑to‑day sheltering operations.
• Supports nutrition staff as needed by completing various kitchen tasks, including cooking meals.
• Participates in Community Outreach to local organizations, camps, and groups as directed by supervisor.
• Maintains appropriate boundaries with clients and coworkers at all times.

Supervisory Responsibilities
There are no supervisory duties in this position.
PHYSICAL AND MENTAL DEMANDS

• Specific vision abilities are required of this position. Frequently required to hear and speak.
• Regularly lift and/or move 25 pounds and occasionally lift and/or move up to 50 pounds.
• Manual dexterity for handling personal items, food, clothing, sacks, carts and use of computers and written in‑take processing.
• Incidental driving tasks may be requested for employees with a personal vehicle and proof of current auto insurance.
• Maintains calm disposition when clients or others may become escalated, applying crisis intervention and de‑escalation techniques for all participants.
• Regulates emotions during interactions with escalated clients and staff.
• Regulates emotions and handles pressure of frequent demands for attention, time and work tasks as outlined by a supervisor.
• Requires multi‑tasking, including the ability to collaborate with staff, volunteers and guests.

WORK ENVIRONMENT

• Indoor and outdoor work environments with frequent interruptions, demands, and noise.
• Close quarters, often with a public client population experiencing homelessness, substance use disorders, and/or severe and persistent mental illness, and/or unpredictable behavior.
• Exposure to trash and potential biohazards.
• This position requires on‑site work and is not eligible for remote work.
• Shift options may vary between early morning, evening and nights.
• Ability to accept on‑call work, frequently with short notice (for example, same day for a call‑out).

What We Offer

• 401k contribution after 1 year
• Employee Assistance Program
• Life insurance
• Health, Vision and Dental Insurance
• For some positions, employees may be eligible for company-sponsored continuing education

MWVCAA is proud to be an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender expression, age, veterans, and people with disabilities or any other protected category. We welcome all people to join us in achieving our Mission. If you require any assistance in the application process, or reasonable accommodations to perform the essential duties of the position, please notify a member of our team at (503) 585‑6232.

• This is a partial list of essential duties and responsibilities. To review the full job description, download below.

Note that compensation for each role at MWVCAA is based off a number of factors such as experience and education.
If you need ADA accommodations to apply for MWVCAA job openings, please contact Human Resources at [e-mail] or call 503-585-6232 to ask for a HR Team Member.
Oregon Department of Human Services criminal background check and Pre‑employment drug screening test required.