Site Administrator (Winnemucca, NV)

Orica; Winnemucca (NV); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical/Prescription Plans

Dental Plan

Vision Plan

401(k) + Match

Paid Time Off

Disability Insurance

Employee Assistance Program

HSA/FSA

Job summary

Orica in Winnemucca, NV seeks a Site Administrator to provide administrative and coordination support at the manufacturing site, acting as a central point for leadership, employees, contractors and visitors. The role emphasizes organization, proactive problem-solving, and maintaining records, with responsibilities spanning scheduling, documentation, onboarding, purchasing support, and site communications.

The successful candidate will work Mon-Fri 5:00am–1:00pm, bring strong Microsoft Office

Qualifications

• Experience in administration or office coordination.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Proficient with Microsoft Outlook, Word, Excel, PowerPoint and Teams.
• Experience with SAP or an ERP system.
• Experience maintaining training or compliance records.
• Valid driver’s license.

Responsibilities

• Provide day-to-day administrative support to Site Manager and leadership team.
• Coordinate calendars, meetings, agendas, reports, and site communications.
• Maintain filing systems, office supplies, equipment and records.
• Assist with onboarding and training administration.
• Coordinate contractor onboarding and visitor access.
• Support audits, inspections and site activities.

Skills

Administration & coordination

Time management

Written & verbal communication

Confidential information handling

Education

High School diploma or equivalent

Tools

SAP

SharePoint

MS Office

Job description

Job description:

About the role – Site Administrator (Winnemucca, NV)

The Site Administrator provides high-quality administrative and coordination support to the Winnemucca manufacturing site. The role serves as a central point of coordination for site leadership, employees, contractors, visitors, documentation, purchasing activities, training records, meetings, and general site administration.

The successful candidate will be highly organized, approachable and proactive, with the ability to manage competing priorities in a busy industrial environment. The role is intended to reduce administrative burden on site leaders and employees while ensuring routine site activities are completed accurately, consistently and on time.

Work schedule

• Monday to Friday
• 5:00am to 1:00pm

What you will be doing

Site Administration

• Provide day-to-day administrative support to the Site Manager, leadership team, and site functions.
• Coordinate calendars, meetings, agendas, correspondence, presentations, reports, and routine site communications.
• Maintain organized filing systems, office supplies, equipment, and general administrative requirements.
• Support employee events, site visits, travel, and other site activities.
• Identify opportunities to improve and streamline administrative processes.

Document and Records Coordination

• Maintain accurate, organized, and accessible site records, registers, and trackers.
• Support document filing, archiving, retrieval, review, and distribution.
• Assist with site reporting and ensure administrative records are complete and appropriately maintained.

Training and Employee Administration

• Support employee onboarding and orientation administration.
• Maintain required employee and contractor administrative records in accordance with company requirements.
• Assist with resolving routine purchasing and invoice discrepancies.

Contractor and Visitor Coordination

• Act as reception for the site.
• Assist with coordinating contractor onboarding, site access, and required administrative documentation.
• Manage visitor arrangements, including site access, appropriate site contacts, and required records.
• Coordinate accommodation, transportation, and other logistical arrangements when required.
• Support site functions with contractor documentation and administrative follow-up.

Site Leadership and General Coordination

• Coordinate recurring reporting requirements and consolidate information from site functions for leadership reports.
• Provide administrative support during audits, inspections, shutdowns, projects, and periods of increased site activity.

What you will bring

Essential

• Previous experience in administration, office coordination or a similar support role.
• Strong organizational and time-management skills.
• Strong written and verbal communication skills.
• Good attention to detail and recordkeeping discipline.
• Competence with Microsoft Outlook, Word, Excel, PowerPoint and Teams.
• Ability to work independently and prioritize multiple requests.
• Professional approach when handling confidential or sensitive information.
• Comfortable working with employees at all levels of an organization.

Preferred

• Previous experience in a manufacturing, mining, chemical, industrial or similar operational environment.
• Experience supporting a site leadership or management team.
• Experience with purchasing, purchase orders, invoices or vendor administration.
• Experience maintaining training or compliance records.
• Experience with SAP or another enterprise resource planning system.
• Experience with Microsoft SharePoint or similar document-management systems.

Your qualifications

• High School diploma or equivalent required
• Minimum of 2 years in an administrative role is preferred
• Valid drivers license

We offer

As part of a truly global company, you will have the ability to grow and learn in a diverse, collaborative culture. We foster relationships and learning through connected global and local teams, promote flexible and diverse career paths and support the development of your knowledge and skills.

You will be paid a competitive salary, learn from talented individuals across multiple disciplines and be able to thrive in a safe workplace within a collaborative culture. Ignite your career at a place where your distinct potential can find its home.

Salary to be determined by the applicant’s experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data.

Benefits (Full Time Employees)

• Medical/Prescription Drug - Two (2) plans to choose from
• Dental - One (1) plan to choose from
• Vision - One (1) plan to choose from
• Health Savings Account
• Flexible Spending Accounts
• Basic Employee Life and Accidental Death & Dismemberment Insurance
• Voluntary Employee/Dependent Life and Accidental Death & Dismemberment Insurance
• Company provided Short-Term and Long-Term Disability
• Company provided Employee Assistance Program
• 401(k) + Company Match- 100% vested on first day.
• Company provided Bonding Leave
• Accrued Paid Time Off
• Paid Sick & Safe Time
• Nine (9) Scheduled Holidays + Two (2) Floating Holidays

We respect and value all

Orica promotes and fosters a culture of inclusion and Equal Opportunity Employment everywhere we operate. We treat our people and applicants with fairness, dignity, and respect, getting the best of everyone’s contributions. All qualified applicants will receive consideration for employment without regard to race, religion, sexual orientation, gender perception or identity, nationality, age, military or veteran, marital or disability status.

Orica is an Equal Opportunity Employer, and we are a Drug-free workplace.