Site Administrator - Barker

Yoh, A Day & Zimmermann Company; Town of Barker (NY); On-site; USD 41,000 - 55,000; Full time

Benefits offered by this job

Medical benefits

Dental & Vision

401K plan

Direct deposit

Training opportunities

Referral bonuses

Job summary

Yoh, A Day & Zimmermann Company is seeking a Site Administrator in Barker, NY for an on-site, 12+ month contract. The role coordinates day-to-day administrative services, owns local execution, maintains records, and collaborates with other sites to ensure consistency.

Occasional remote support may be assigned while developing toward a lead role. Responsibilities include managing visitor workflows, badge activities, PPE distribution, and onsite logistics.

Qualifications

• Experience in site administration or related admin roles.
• Ability to organize daily work independently and adapt to priorities.
• Accurate recordkeeping and clear communication.
• Proficiency with email, spreadsheets, and collaboration tools.
• Familiarity with controlled-access procedures and escalation.

Responsibilities

• Coordinate daily site operations and onboarding activities.
• Prepare for visitors, new hires, deliveries, and badge events.
• Manage PPE distribution, inventory counts, and reorder alerts.
• Reconcile onsite records in approved systems and coordinate logistics.
• Support remote cross-site coordination and onboarding materials.
• Escalate approvals, gaps, and competing priorities as needed.

Skills

Site administration

Office operations

Facilities support

Hospitality

Logistics

Independent organization

Clear communication

Email & spreadsheets

Controlled-access procedures

Job description

Site Administrator

12+ month contract

Barker, NY (Onsite)

Position Summary

The Site Administrator independently coordinates day-to-day administrative services. The role owns local execution, maintains accurate records, anticipates upcoming needs, and collaborates with other sites to improve consistency. Occasional remote assistance may be assigned within agreed capacity. A designated Site Administrator may also support IAH on an ongoing basis while developing toward a Lead role, where mutually agreed.

Key Responsibilities

Daily Site Operations

• Prepare for expected visitors, new hires, deliveries, and scheduled badge activities.
• Support approved visitor and badge workflows without making access-authorization decisions.
• Coordinate PPE distribution, inventory counts, and reorder notifications.
• Reconcile designated onsite records with Envoy/XOC or other approved systems.
• Coordinate parking, food service, shuttle, supplies, and administrative-space needs.
• Support executive visits, badge days, onboarding activities, and other approved events.
• Maintain issue logs, daily handoffs, and reporting inputs.
• Escalate missing approvals, supply gaps, process exceptions, and competing priorities.

New-Hire Readiness

• Confirm badge, orientation, PPE, seating, and other agreed prerequisites.
• Complete readiness checks at least two business days before the start date.
• Notify the onsite hiring manager of missing items before arrival.
• Track unresolved prerequisites through handoff or escalation.

Collaboration and Assigned Remote Support

• Share useful practices and participate in agreed cross-site coordination.
• Help maintain site-specific procedures and onboarding materials.
• Provide remote assistance without compromising essential primary-site duties.
• Where assigned to IAH, perform its defined food-service, readiness, and inventory-coordination tasks.
• Guide Site Coordinators on assigned activities when designated.

Required Qualifications

• Experience in site administration, office operations, facilities support, hospitality, logistics, or a comparable role.
• Ability to organize daily work independently and respond to changing priorities.
• Accurate recordkeeping and clear communication.
• Proficiency with email, spreadsheets, collaboration tools, and administrative systems.
• Ability to follow controlled-access procedures and recognize exceptions requiring escalation.

Preferred Experience

• Construction, industrial, data center, or other controlled-access environments.
• Visitor coordination, onboarding, inventory management, vendor coordination, or event support.

Working Relationships and Authority

The Site Administrator works under Yoh’s Engagement Manager, with operational direction from an assigned Lead where applicable. The role coordinates with site contacts without making them responsible for managing the Yoh resource.

The role has no default formal people-management responsibility. Access, purchasing, security, scope changes, and additional spending remain with authorized personnel.

Estimated Min Rate: $30.00

Estimated Max Rate: $40.00

What’s In It for You?

We welcome you to be a part of the largest and legendary global staffing companies to meet your career aspirations. Yoh’s network of client companies has been employing professionals like you for over 65 years in the U.S., UK and Canada. Join Yoh’s extensive talent community that will provide you with access to Yoh’s vast network of opportunities and gain access to this exclusive opportunity available to you. Benefit eligibility is in accordance with applicable laws and client requirements. Benefits include:

• Medical, Prescription, Dental & Vision Benefits (for employees working 20+ hours per week)
• Health Savings Account (HSA) (for employees working 20+ hours per week)
• Life & Disability Insurance (for employees working 20+ hours per week)
• MetLife Voluntary Benefits
• Employee Assistance Program (EAP)
• 401K Retirement Savings Plan
• Direct Deposit & weekly epayroll
• Referral Bonus Programs
• Certification and training opportunities

Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply.

Visit https://www.yoh.com/applicants-with-disabilities to contact us if you are an individual with a disability and require accommodation in the application process.

For California applicants, qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All of the material job duties described in this posting are job duties for which a criminal history may have a direct, adverse, and negative relationship potentially resulting in the withdrawal of a conditional offer of employment.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

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