Site Administrator - Barker

Yoh Idibu; Town of Barker (NY); On-site; USD 41,000 - 55,000; Full time

Job summary

Yoh is seeking a Site Administrator for an onsite, 12+ month contract in Barker, NY. The role focuses on coordinating day-to-day administrative services, maintaining records, and supporting cross-site collaboration. Occasional remote assistance may be assigned within capacity.

The Site Administrator handles visitor and badge workflows, PPE coordination, and onsite logistics while working under Yoh’s Engagement Manager. This position offers exposure to a large staffing network.

Qualifications

• Experience in site administration and related operations.
• Ability to organize daily work independently and respond to changing priorities.
• Accurate recordkeeping and clear communication.

Responsibilities

• Prepare for visitors, hires, deliveries, and badge activities.
• Coordinate PPE distribution, inventory counts, and reorder notifications.
• Reconcile onsite records with Envoy/XOC or other approved systems.
• Coordinate parking, food service, shuttle, supplies, and administrative-space needs.
• Support onboarding and executive visits.

Skills

Site administration

Office operations

Facilities support

Hospitality

Logistics

Clear communication

Tools

Email

Spreadsheets

Collaboration tools

Administrative systems

Job description

Site Administrator

12+ month contract

Barker, NY (Onsite)

Position Summary

The Site Administrator independently coordinates day-to-day administrative services. The role owns local execution, maintains accurate records, anticipates upcoming needs, and collaborates with other sites to improve consistency. Occasional remote assistance may be assigned within agreed capacity. A designated Site Administrator may also support IAH on an ongoing basis while developing toward a Lead role, where mutually agreed.

Key Responsibilities

Daily Site Operations

• Prepare for expected visitors, new hires, deliveries, and scheduled badge activities.
• Support approved visitor and badge workflows without making access-authorization decisions.
• Coordinate PPE distribution, inventory counts, and reorder notifications.
• Reconcile designated onsite records with Envoy/XOC or other approved systems.
• Coordinate parking, food service, shuttle, supplies, and administrative-space needs.
• Support executive visits, badge days, onboarding activities, and other approved events.
• Maintain issue logs, daily handoffs, and reporting inputs.
• Escalate missing approvals, supply gaps, process exceptions, and competing priorities.

New-Hire Readiness

• Confirm badge, orientation, PPE, seating, and other agreed prerequisites.
• Complete readiness checks at least two business days before the start date.
• Notify the onsite hiring manager of missing items before arrival.
• Track unresolved prerequisites through handoff or escalation.

Collaboration and Assigned Remote Support

• Share useful practices and participate in agreed cross-site coordination.
• Help maintain site-specific procedures and onboarding materials.
• Provide remote assistance without compromising essential primary-site duties.
• Where assigned to IAH, perform its defined food-service, readiness, and inventory-coordination tasks.
• Guide Site Coordinators on assigned activities when designated.

Required Qualifications

• Experience in site administration, office operations, facilities support, hospitality, logistics, or a comparable role.
• Ability to organize daily work independently and respond to changing priorities.
• Accurate recordkeeping and clear communication.
• Proficiency with email, spreadsheets, collaboration tools, and administrative systems.
• Ability to follow controlled-access procedures and recognize exceptions requiring escalation.

Preferred Experience

• Construction, industrial, data center, or other controlled-access environments.
• Visitor coordination, onboarding, inventory management, vendor coordination, or event support.

Working Relationships and Authority

The Site Administrator works under Yoh’s Engagement Manager, with operational direction from an assigned Lead where applicable. The role coordinates with site contacts without making them responsible for managing the Yoh resource.

The role has no default formal people-management responsibility. Access, purchasing, security, scope changes, and additional spending remain with authorized personnel.

Estimated Min Rate

$30.00

Estimated Max Rate

$40.00

What’s In It for You?

We welcome you to be a part of the largest and legendary global staffing companies to meet your career aspirations. Yoh’s network of client companies has been employing professionals like you for over 65 years in the U.S., UK and Canada. Join Yoh’s extensive talent community that will provide you with access to Yoh’s vast network of opportunities and gain access to this exclusive opportunity available to you. Benefit eligibility is in accordance with applicable laws and client requirements. Benefits include:

• Medical, Prescription, Dental & Vision Benefits (for employees working 20+ hours per week)
• Health Savings Account (HSA) (for employees working 20+ hours per week)
• Life & Disability Insurance (for employees working 20+ hours per week)
• MetLife Voluntary Benefits
• Employee Assistance Program (EAP)
• 401K Retirement Savings Plan
• Direct Deposit & weekly epayroll
• Referral Bonus Programs
• Certification and training opportunities

Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply.

Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Visit https://www.yoh.com/applicants-with-disabilities to contact us if you are an individual with a disability and require accommodation in the application process.

For California applicants, qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All of the material job duties described in this posting are job duties for which a criminal history may have a direct, adverse, and negative relationship potentially resulting in the withdrawal of a conditional offer of employment.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

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