Site Administrator

Harris Geospatial Solutions; West Palm Beach (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

L3Harris Technologies in Jupiter, FL seeks a Site Administrator to support site leadership and staff, ensuring smooth operations. Responsibilities include travel coordination, expense reporting, events, supply management, and coordinating VIP visits with security.

The role requires strong written and verbal communication, high organization, and the ability to handle sensitive information, with potential eligibility for a U.S. security clearance.

Qualifications

• High School Diploma or equivalent with 4+ years of administrative experience, or 2 years post-secondary with 2+ years of experience.
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook and Teams.

Responsibilities

• Provide administrative support to site leadership and staff, exercising sound judgment.
• Coordinate travel approvals and expense reporting per policy.
• Organize site events, meetings, catering, rooms, and communications.
• Coordinate visitor visits with site security per access requirements.
• Serve as Document Transfer Authority for approved classified systems.
• Manage office supplies inventory and purchasing costs.
• Support other site administrative needs as directed by leadership.

Skills

Administrative experience

Communication skills

Organizational skills

Multitasking

Education

High School Diploma or equivalent

Associates Degree (2 years post-secondary) with relevant experience

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Teams

SharePoint

Concur/SAP

ARIBA

Job description

L3Harris is dedicated to recruiting and developing high-performing talent who are passionate about what they do. Our employees are unified in a shared dedication to our customers’ mission and quest for professional growth. L3Harris provides an inclusive, engaging environment designed to empower employees and promote work-life success. Fundamental to our culture is an unwavering focus on values, dedication to our communities, and commitment to excellence in everything we do.

L3Harris is the Trusted Disruptor in defense tech. With customers’ mission-critical needs always in mind, our employees deliver end-to-end technology solutions connecting the space, air, land, sea and cyber domains in the interest of national security.

Job Title: Site Administrator

Job Code: 43390

Job Location: Jupiter, FL

Job Schedule: 9/80:Employees work 9 out of every 14 days – totaling 80 hours worked – and have every other Friday off

Job Description

This position will report directly to the Site Lead / Director of Engineering and will serve as a key administrative resource for the West Palm Beach L3Harris facility. The Site Administrator provides essential day-to-day administrative support to site leadership and staff, ensuring smooth and efficient site operations. Responsibilities include travel coordination, expense reporting, site event planning, supply management, customer visit coordination, and support of site security requirements. This role requires frequent interaction with internal staff, leadership, customers, and security personnel, and demands a high degree of professionalism, discretion, and sound judgment when handling sensitive or proprietary information. This role requires a highly organized, detail-oriented individual with excellent written and verbal communication skills and the ability to manage multiple tasks simultaneously.

Essential Functions

• Under general supervision, performs a variety of administrative support duties for site leadership and staff, exercising sound judgment and initiative in resolving day-to-day operational needs.
• Assists site leadership with travel approval coordination and expense report processing in accordance with company policy.
• Coordinates logistics for site events and meetings, to include catering, room assignments, scheduling, and stakeholder communications.
• Coordinates customer and VIP visits with site security personnel to ensure compliance with applicable access and security requirements.
• Serves as Document Transfer Authority (DTA), responsible for uploading and managing information to approved classified systems in accordance with established security protocols.
• Manages ordering and inventory of site office supplies to ensure adequate stock levels and cost-effective purchasing.
• Supports general site administrative needs as directed by site leadership.
• Other duties as assigned.
• Ability to obtain and maintain a U.S. Security Clearance, including eligibility to serve in a Document Transfer Authority (DTA) role.

Qualifications

• High School Diploma or equivalent and a minimum of 4 years of prior relevant administrative experience, or 2 years post-Secondary/Associates Degree with a minimum of 2 years of prior related administrative experience.
• 2+ years' experience with Microsoft Office tools, including Microsoft Word, Excel, PowerPoint, Outlook, and Teams.

Preferred Additional Skills

• Excellent verbal, written, and interpersonal communication skills, with the ability to effectively communicate with all levels of management and individual contributors.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and prioritize effectively through frequent interruptions and competing priorities.
• Proactive problem-solving skills with a team-oriented mindset.
• Experience with SharePoint, Concur/SAP, ARIBA, or similar tools preferred.
• Prior Aerospace or Defense Industry experience preferred.
• Demonstrated ability to handle sensitive and proprietary information with a high level of maturity and confidentiality.
• Effectively works as a team member, successfully establishing and maintaining cooperative working relationships across the site and broader organization.

#LI-EN2

L3Harris Technologies is proud to be an Equal Opportunity Employer. L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws. L3Harris maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law.

Please be aware many of our positions require the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens. In addition, applicants who accept a conditional offer of employment may be subject to government security investigation(s) and must meet eligibility requirements for access to classified information.

L3Harris Technologies is an E-Verify Employer.