Administrative Assistant D

Harris Geospatial Solutions; City of Rochester (NY); On-site; USD 59,000 - 110,000; Full time

Benefits offered by this job

Health insurance

Disability insurance

401(k) match

Flexible spending accounts

Education assistance

Parental leave

Paid time off

Company-paid holidays

Job summary

L3Harris Technologies is seeking an experienced Administrative Assistant to support the Mission Critical Communications International Business Unit in Rochester, NY. The role emphasizes professional conduct, exceptional customer service, and ability to adapt to a fast-paced environment.

Key duties include calendar management, meeting coordination, reporting, and travel arrangements for domestic and international activities. Strong MS Office skills and experience with Ariba/SAP are preferred.

Qualifications

• Requires strong proficiency in MS PowerPoint, Word, Excel and Outlook.
• Experience with international customer groups.
• Familiarity with enterprise procurement processes/tools such as Ariba and SAP.

Responsibilities

• Provide proactive administrative support to the international business unit.
• Manage calendars, meetings, events, and travel arrangements.
• Create and maintain Excel spreadsheets, PowerPoint presentations, reports, and logs.
• Document meetings and publish minutes in a timely manner.
• Maintain SharePoint folders and content.
• Prepare and manage weekly reports and deadlines.
• Answer and route incoming calls and assist callers.
• Coordinate workspace assignments and new hires moves.
• Process travel and expense reports.
• Handle procurement activities (Ariba, SAP, etc.).
• Manage office supplies and inventory.
• Monitor timecard submissions.
• Maintain department organizational chart.
• Handle security-compliant documentation/assets.
• Manage email distribution lists and permission groups.
• Support creation of executive briefing materials.
• Plan events; ensure policy compliance.

Skills

Microsoft Office Suite

International customer groups

Procurement tools (Ariba, SAP)

Customer service

Multitasking and prioritization

Education

High School Diploma or equivalent with 8+ years experience

Associate’s Degree with 4+ years experience

Tools

Ariba

SAP

Job description

L3Harris is dedicated to recruiting and developing high-performing talent who are passionate about what they do. Our employees are unified in a shared dedication to our customers’ mission and quest for professional growth. L3Harris provides an inclusive, engaging environment designed to empower employees and promote work-life success. Fundamental to our culture is an unwavering focus on values, dedication to our communities, and commitment to excellence in everything we do.

L3Harris is the Trusted Disruptor in defense tech. With customers’ mission-critical needs always in mind, our employees deliver end-to-end technology solutions connecting the space, air, land, sea and cyber domains in the interest of national security.

Job Title:

Administration D

Job Code:

44486

Job Location:

Rochester, NY

Job Schedule:

9/80 Employees work 9 out of every 14 days- totaling 80 hours working- and have every other Friday off

Job Description:

L3Harris is seeking an experienced Administrative Assistant to provide comprehensive administrative and staff support for the Mission Critical Communications International Business Unit. The ideal candidate demonstrates exceptional integrity, professionalism, and a strong work ethic. This role requires excellent customer service, precise task management, strong problem-solving capabilities, and the ability to adapt to changing priorities within a fast-paced environment. The individual must be comfortable working independently or collaboratively and able to effectively interact with all levels of management.

Key Responsibilities:

• Provide proactive support by anticipating and executing on the administrative needs of the international business unit.
• Manage executive and team calendars; schedule and coordinate in person and virtual meetings, events, interviews, and appointments; reserve conference rooms.
• Create and maintain Excel spreadsheets, PowerPoint presentations, reports, and action item logs.
• Accurately document meetings and publish timely meeting minutes.
• Maintain and organize administrative folders and content in SharePoint.
• Edit, compile, and manage weekly reports, including issuing deadline reminders.
• Answer, screen, and route incoming phone calls; assist callers with inquiries.
• Coordinate and track workspace assignments; prepare spaces for new hires and office moves.
• Arrange domestic and international travel; assist with timely expense report submissions.
• Process purchase requests, Non POs, P Card transactions, cost transfers, and other procurement activities (Ariba, SAP, etc.).
• Manage office supply inventory and process orders.
• Monitor timecard submissions and ensure timely completion.
• Maintain the department organizational chart
• Handle documentation and assets in accordance with security requirements.
• Sort incoming mail and process interplant mail.
• Manage and update email distribution lists and permission groups.
• Support creation of presentation materials for senior executive briefings.
• Plan and coordinate events of varying size and complexity.
• Adhere to all company policies and procedures due to the confidential nature of the work.
• Perform additional duties and assignments as needed.

Basic Qualifications:

• High School Diploma or equivalent and a minimum of 8 years of relevant experience, or an Associate’s Degree with a minimum of 4 years of prior related experience.

Preferred Qualifications:

• Proficient in Microsoft PowerPoint, Word, Excel, and Outlook.
• Experience working with international customer groups.
• Familiarity with enterprise procurement processes and tools such as Ariba and SAP.
• Strong customer service orientation with excellent communication, judgment, problem solving, and interpersonal skills.
• Highly organized, resourceful, detail oriented, and able to anticipate needs and take initiative.
• Comfortable working with executives, managers, customers, and cross functional administrators.
• Able to manage multiple tasks and projects simultaneously.
• Flexible and adaptable to changing priorities.
• Willing to work occasional extended hours as needed.
• Ability to lift / move items less than 5 pounds.
• Must be able to work on site in Rochester, NY.

In compliance with pay transparency requirements, the salary range for this role in New York state is [$59,000 - $110,000]. This is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited to experience and geographic location. L3Harris also offers a variety of benefits, including health and disability insurance, 401(k) match, flexible spending accounts, EAP, education assistance, parental leave, paid time off, and company-paid holidays. The specific programs and options available to an employee may vary depending on date of hire, schedule type, and the applicability of collective bargaining agreements.

#LI-JD3

L3Harris Technologies is proud to be an Equal Opportunity Employer. L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws. L3Harris maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law.

Please be aware many of our positions require the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens. In addition, applicants who accept a conditional offer of employment may be subject to government security investigation(s) and must meet eligibility requirements for access to classified information.

By submitting your resume for this position, you understand and agree that L3Harris Technologies may share your resume, as well as any other related personal information or documentation you provide, with its subsidiaries and affiliated companies for the purpose of considering you for other available positions.

L3Harris Technologies is an E-Verify Employer. Please click here for the E-Verify Poster in English or Spanish. For information regarding your Right To Work, please click here for English or Spanish.