Site Administrator

Daifuku North America; California (MO); On-site; USD 40,000 - 55,000; Full time

Job summary

Daifuku North America is seeking an administrative support specialist for the Maintenance Site. The role handles payroll data, invoicing, filings and various ad hoc reports to support site management.

Responsibilities include supplier and customer invoicing, accounts payable, onboarding tasks in the ATS, and coordinating travel for managers. You will interact with customers and vendors, ensuring compliance with safety and company policies.

Qualifications

• Associates Degree or equivalent work experience of 3 years in an office environment.
• Minimum 1 year experience accounts payable.
• Minimum 1 year experience working with payroll.
• Minimum 1 year experience in customer related invoicing.
• Proficient in Microsoft Office (Word, Excel, PPT).
• Ability to work a flexible schedule.

Responsibilities

• Create, modify, and update databases / spreadsheets associated with the administration of the Maintenance Site, including payroll, accounting functions, etc.; including filing and records management systems; runs various ad hock reports as requested by management.
• Create and code invoices, customer collections; may be responsible for petty cash and/or company card
• Move applicants to the appropriate statuses in the applicant tracking system, assisting with onboarding through the system and completing badging responsibilities in coordination with TSA.
• Interacts with internal and external customers and vendors in a professional manner.
• Exercises initiative and judgment during the absence of Supervision and Management to see that issues requiring attention are referred to delegated authority or handled in a manner designed to minimize the effect to their absence.
• Assist and/or coordinate travel arrangements for Managers and/or employees.
• Assist Supervision, Management and Human Resources with the administration of corporate policies / procedures including local record keeping, filing, reporting and tracking.
• Provides telephone reception for the Maintenance site.
• Compliance with ELS safety program policies and procedures.
• Maintain a valid driver’s license and be insurable under the Employer’s insurance policy.
• Perform additional duties/assignments as may be required by management.
• Punctual and regular attendance.

Skills

Microsoft Office

Payroll

Accounts payable

Invoicing

Customer service

Education

Associates Degree

Tools

Applicant Tracking System

Job description

Overview

Provides technical and administrative support for the site. Exercises initiative and judgment; expedites significant matters or refers them to appropriate authority.

Responsibilities

• Create, modify, and update databases / spreadsheets associated with the administration of the Maintenance Site, including payroll, accounting functions, etc.; including filing and records management systems; runs various ad hock reports as requested by management.


• Create and code invoices, customer collections; may be responsible for petty cash and/or company card


• Responsible for moving applicants to the appropriate statuses in the applicant tracking system, assisting with onboarding through the system and completing badging responsibilities in coordination with TSA.


• Interacts with internal and external customers and vendors in a professional manner.


• Exercises initiative and judgment during the absence of Supervision and Management to see that issues requiring attention are referred to delegated authority or handled in a manner designed to minimize the effect to their absence.


• Assist and/or coordinate travel arrangements for Managers and/or employees.


• Assist Supervision, Management and Human Resources with the administration of corporate policies / procedures including local record keeping, filing, reporting and tracking.


• Provides telephone reception for the Maintenance site.


• Compliance with ELS safety program policies and procedures.


• Maintain a valid driver’s license and be insurable under the Employer’s insurance policy.


• Perform additional duties/assignments as may be required by management.


• Punctual and regular attendance.

Qualifications

• Associates Degree or equivalent work experience of 3 years in an office environment


• Minimum 1 year experience accounts payable.


• Minimum 1 year experience working with payroll


• Minimum 1 year experience in customer related invoicing


• Proficient in Microsoft Office (Word, Excel, PPT)


• Ability to work a flexible schedule)

Preferred Qualifications

• Associates degree in related field and 3 + years Office experience

• Ability to multi-task in a fast paced environment.


• Knowledge of OSHA regulations


• Excellent communication, organizational


• 3 + years’ experience with HR processes/procedures, A/P, Payroll and Invoicing


• OSHA 10 or 30 Certification

Additional Skills and Knowledge

• Ability to accept responsibility and account for his/her actions.


• Ability to use thinking and reasoning to solve a problem.


• Ability to take care of customer needs while following company procedures.


• Ability to demonstrate conduct conforming to a set of values and accepted standards.


• Ability to focus on a goal and obtain a pre-determined result.


• Ability to formulate a sound decision using the available information.


• Ability to effectively build relationships with customers and co-workers.


• Possess the trait of being organized or following a systematic method of performing a task


• Ability to work with people regardless of race, gender, religion, ancestry, national origin, sex, sexual orientation, age, disability, marital status, veteran status, medical condition or job type.


• Ability to get along well with a variety of personalities and individuals.


• Ability to obtain the proper resources to complete job assignment.


• Ability to identify and correct conditions that affect employee safety.


• Ability to be truthful and be seen as credible in the workplace.


• Ability to communicate clearly and concisely, both orally and in writing.


• Ability to work under pressure with time constraints.


• Ability to complete assigned training in a timely manner.

Computer Skills: Microsoft Office Suite (Word, Excel, Power Point), E-Mail, scanning and copying equipment.

Other Requirements

• Must be able to read, write, speak and understand English.


• Must be able obtain and maintain an Airport Security badge


• Must have and maintain a valid driver’s license and be insurable under the Company’s insurance policy


• Must be able to comply with the ELS Drug and Alcohol policy.

Physical Demands

the physical demands of this position vary by day and are not based solely on a single workday.

Physical Demands

Lift/Carry

Stand

I (Infrequently)

Walk

I (Infrequently)

Sit

F (Frequently)

Handling / Fingering

F (Frequently)

Reach Outward

I (Infrequently)

Reach Above Shoulder

I (infrequently)

Climb/Balance

N (Not Applicable)

Crawl

N (Not Applicable)

Squat or Stoop

I (Infrequently)

Bend or Kneel

I (infrequently)

10 lbs or less

O (Occasionally)

11-20 lbs

O (Occasionally)

21-50 lbs

I (Infrequently)

51+ lbs

N (Not Applicable)

Push/Pull

10 lbs or less

O (Occasionally)

11-20 lbs

O (Occasionally)

21-50 lbs

I (Infrequently)

51+ lbs

I (Infrequently)

Drive O (Occasionally)

N (Not Applicable)

Activity is not applicable to this occupation.

I (Infrequently)

O (Occasionally)

Occupation requires this activity less than 5% of the time

Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs/day)

F (Frequently)

Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)

C (Constantly)

Occupation requires this activity more than 66% of the time (5.5+ hrs/day)

Other Physical Requirements: Vision (Near, Distance), Hearing

Work Environment

Office environment which may sometimes be located in a shop area. May be around dust, dirt, moving machinery, temperature changes and noise levels below OSHA minimum requirements. Use of PPE is required.

ELS Statement

Elite Line Services (ELS) is an Aff...

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