Site Administrator

C&W Services; Memphis (TN); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Weekly pay

Benefits day one

Daily Pay Program

Training to work in a cutting-edge fac

Safety apparel and uniforms

Job summary

C&W Services in Memphis, TN is seeking an administrative professional to support payroll, accounts payable/receivable, office management and personnel coordination. The role covers multiple functions and requires strong computer skills and the ability to work in a team in a safety-conscious environment.

You'll handle timecards, records, direct deposits, data entry, and reporting; proficiency in Office 365, SAP, Workday, UKG, and Kronos is expected.

Qualifications

• High school diploma or equivalent required.
• 1–2 years experience in an administrative field.
• Proficiency with Office 365, SAP, Workday, and UKG.

Responsibilities

• Process payroll timecards, maintain records, and prepare payroll reports.
• Maintain AP/AR ledgers and process billing; perform credit/collections as needed.
• Perform data entry, file maintenance, and routine accounting reporting.

Skills

Payroll processing

Accounts payable

Accounts receivable

Office management

Data entry

Excel

Word

Outlook

Education

High school diploma

Tools

Office 365

SAP

Workday

UKG

Kronos

Microsoft Access

Word

Excel

PowerPoint

Job description

C&W Services is the industry leader in cutting-edge maintenance and janitorial programs for facilities ranging from corporate office portfolios and manufacturing plants to large public venues—keeping our client’s facility running smoothly all the time.

What’s The Job?

• Hours: Mon-Fri 7a-330pm

What’s in it for me?

• Weekly pay on Fridays
• Comprehensive benefits day one, including Employee Perks and Daily Pay Program
• Training to work in a cutting-edge facility
• Company provided safety apparel and uniforms

What will I be doing?

Performs responsible, sometimes confidential, duties and routine administrative functions. This position covers multiple job functions (i.e. Payroll, Accounts Receivable, Accounts Payable, Office Management, Personnel Coordinator, etc…)

Essential Job Functions and Responsibilities:

• Team member must be able to work in a team oriented and safety-conscious environment. “Safety First” expectations include, but are not limited to PJHA process, observation process, and compliance with all company / site safety guidelines and procedures. Maintains asset inventory, office machines, and supplies.
• Payroll functions include but are not limited to processing timecards, maintaining records and files, accurate calculation of employee pay, balancing hours in payroll system, checking Kronos against spreadsheet, processing direct deposits and interim check requests, administer payroll changes, research work orders, perform data entry into system and prepare accounting reports.
• Accounts payable / receivable functions include but are not limited to maintaining the accounts payable / receivable ledgers and / or processing and correcting billing records and performing credit and collection activities.
• Responsible for performing non-routine, moderately complex accounts payable / receivable functions following established procedures, including data entry of employee timesheets for all operations located in facility.
• Must have strong computer skills including working knowledge of Excel, Access, PowerPoint, Word and Outlook; must possess the ability to work alone and prioritize tasks.
• Employee will perform any and all tasks assigned by the responsible supervisor.
• Must develop and maintain a good working relationship with the customer and maintain customer confidence through effective communication, open rapport, and solid record of delivery on assignments.

Other Essential Tasks and Duties:

• Communicate with all team members to assist the development of shot and long-range planning in assist of the company’s goals and objectives.
• Ensure assigned tasks are performed in a safe, effective and efficient manner
• Must maintain positive customer and employee relations.
• Must understand and follow written and verbal instructions.
• Must be able to multi-task and work with numerous interruptions.
• Must maintain good attendance in accordance with company policy.

Qualifications:

Education: Possess a high school diploma or equivalent required; Post high school training in administrative duties / programs is preferred but not required.

Experience: Possess 1-2 years’ experience in an administrative field

Computer Skills: Demonstrated proficiency in creating and working with documents in Office 365, SAP, Workday, UKG, 10-Key, Microsoft Access, Word, Excel, and PowerPoint.