Site Administrative Assistant

PIC Group, Inc.; Hubbard (TX); On-site; USD 42,000 - 70,000; Full time

Job summary

NAES is seeking a Site Administrator to support commissioning activities for a large-scale power generation project in Texas. The contract is expected to last for 12 months.

This position provides administrative support to the commissioning team by coordinating project documentation, maintaining records, preparing reports, scheduling meetings, and assisting with daily site operations. The Site Administrator will work closely with project leadership, commissioning personnel, engineering,

Qualifications

• Strong organizational and administrative skills with exceptional attention to detail.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Experience with document management systems and project reporting tools is a plus.

Responsibilities

• Provide administrative support to the commissioning and project management teams.
• Maintain project documentation, correspondence, reports, meeting minutes, and project records.
• Coordinate meetings, schedules, travel arrangements, and site logistics as needed.
• Assist with onboarding documentation, training records, timekeeping, and project reporting.
• Support document control activities and distribute project information to internal and external stakeholders.
• Maintain accurate project files while ensuring confidentiality and organization of project records.

Skills

Organizational skills

Communication skills

Attention to detail

Education

High school diploma or equivalent

Associate's degree preferred

Tools

MS Office

Job description

Title: Site Administrator

Position Type: Contract

Location: Texas

Key Project Requirements

• Experience providing administrative support on utility-scale power generation, industrial construction, or large capital projects.
• Strong organizational skills with experience maintaining project documentation, reports, meeting minutes, and correspondence.
• Proficient with Microsoft Office (Word, Excel, Outlook, PowerPoint); experience with document management systems is preferred.

Job Summary

NAES is seeking a Site Administrator to support commissioning activities for a large-scale power generation project in Texas. The contract is expected to last for 12 months (One year). This position provides administrative support to the commissioning team by coordinating project documentation, maintaining records, preparing reports, scheduling meetings, and assisting with daily site operations. The Site Administrator will work closely with project leadership, commissioning personnel, engineering, construction, and client representatives to help ensure efficient project execution.

Essential Duties And Responsibilities

• Provide administrative support to the commissioning and project management teams.
• Maintain project documentation, correspondence, reports, meeting minutes, and project records.
• Coordinate meetings, schedules, travel arrangements, and site logistics as needed.
• Assist with onboarding documentation, training records, timekeeping, and project reporting.
• Support document control activities and distribute project information to internal and external stakeholders.
• Maintain accurate project files while ensuring confidentiality and organization of project records.

Job Requirements

• Strong organizational and administrative skills with exceptional attention to detail.
• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.
• Excellent verbal and written communication skills.
• Ability to prioritize multiple assignments and meet deadlines in a dynamic project environment.
• Previous experience supporting construction, commissioning, or industrial project teams is preferred.

Education / Experience

• High school diploma or equivalent required; Associate's degree preferred.
• Experience supporting large industrial, construction, commissioning, or power generation projects is preferred.
• Experience with document management systems and project reporting tools is a plus.