Site Administrator

Environmental Air Systems, LLC; High Point (NC); On-site; USD 36,000 - 60,000; Full time

Benefits offered by this job

Weekly Pay

Medical, Dental, & Vision Insurance

401(k) with a generous company match

Free Basic Life Insurance

Short & Long-Term Disability

Job summary

Environmental Air Systems, LLC (EAS) is a leading HVAC volumetric modular manufacturer and a major mechanical contractor in the southeastern United States. We are seeking an organized administrative professional to support scheduling, document management, site coordination, and communications between the office, subcontractors, and the construction site.

You will help with budgeting, safety documentation, inventory, and reporting, ensuring accuracy and compliance as projects progress.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• Experience in construction or a related administrative role is a plus.
• Proficiency in Microsoft Office Suite and project management software.
• Strong organizational skills with the ability to prioritize tasks and manage time effectively.
• Excellent written and verbal communication skills.

Responsibilities

• Schedule meetings, manage calendars, and coordinate communications among site staff, subcontractors, and suppliers.
• Prepare, organize, and maintain project documentation including contracts, permits, and invoices.
• Track project progress and report updates to management.
• Serve as a point of contact for site inquiries and coordinate office-site communications.
• Assist in budget tracking, expense reporting, and invoice processing.
• Maintain safety documentation and support compliance with site protocols.
• Monitor inventory levels of office supplies and construction materials.
• Prepare regular project status reports for management.

Skills

Strong organizational skills

Excellent written and verbal коммуника

Teamwork abilities

Problem-solving abilities

Education

High school diploma or equivalent

Associate's degree in business administration or related field

Tools

Microsoft Office Suite

Project management software

Job description

Benefits

• Weekly Pay
• Medical, Dental, & Vision Insurance
• 401(k) with a generous company match
• Free Basic Life Insurance
• Short & Long-Term Disability

Schedule: TBD

Location: TBD

Responsibilities

• Administrative Support: Assist with scheduling meetings, managing calendars, and coordinating communications among site staff, subcontractors, and suppliers.
• Document Management: Prepare, organize, and maintain project documentation, including contracts, permits, and invoices.
• Site Coordination: Assist in tracking project progress and reporting updates to management, ensuring all site activities are documented accurately.
• Communication: Serve as a point of contact for site-related inquiries, facilitating communication between the office and the construction site.
• Financial Tracking: Help with budget tracking, expense reporting, and invoice processing to ensure timely payments and adherence to project budgets.
• Safety Compliance: Maintain safety documentation and assist in ensuring compliance with safety regulations and protocols on site.
• Inventory Management: Monitor and manage inventory levels of office supplies and construction materials, placing orders as needed.
• Reporting: Prepare regular reports on project status, site activities, and administrative tasks for management review.

Education Requirements / Qualifications

High school diploma or equivalent; associate's degree in business administration or related field preferred.

Previous experience in construction or a related administrative role is a plus.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with project management software.

Strong organizational skills with the ability to prioritize tasks and manage time effectively.

Excellent written and verbal communication skills.

Attention to detail and problem-solving abilities.

Ability to work independently and as part of a team.

Job Requirements / Special Skills

• Ability to perform tasks on a construction site, including occasional lifting and walking on uneven terrain.
• Strong problem-solving skills and attention to detail.
• Excellent communication and teamwork abilities.
• Familiarity with safety protocols in a construction environment is preferred.
• Ability to work in conditions of varying heat and cold where noise levels are at or above 90 decibels.

EAS is the leading HVAC Volumetric Modular Manufacturer and the # 1 Mechanical Contractor in the southeastern United States. Skilled in producing on-site and off-site systems, as well as modular facilities, we serve many mission-critical sectors. Envirotrol is the expert in DDC and PLC Building Automation and HVAC/R mechanical services in the Carolinas providing solutions to control, optimize, and maintain some of the largest international corporations and facilities in the region. Combined we are vertically integrated and serve markets such as Healthcare, Pharmaceuticals, Biotechnology, Industrial Manufacturing, Power Generation, and Mission Critical Data Centers.