Signage Installation Assistant Coordinator

Integratedcooling; Arbutus (MD); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health benefits

Paid holidays and vacation

Opportunities for growth andAdvacement

Stable, year-round employment

Supportive team environment

Job summary

Integratedcooling in Maryland is seeking a Signage Installation Assistant Coordinator to support the Installation Manager, Project Managers, Sales team, and field crews. The role ensures signage projects move smoothly from production to final installation with strong organizational skills and clear communication.

The ideal candidate will coordinate installation schedules, communicate with customers and project managers, prepare packets and paperwork, and help manage equipment, permits, and site

Qualifications

• Excellent organizational and time-management skills.
• Strong communication and customer service abilities.
• Proficiency with Microsoft Office (Outlook, Excel, Word).
• Experience with project management or scheduling software is a plus.
• Ability to read construction drawings or signage plans preferred but not required.
• Detail-oriented with strong problem-solving skills.

Responsibilities

• Assist in scheduling installation crews and service technicians.
• Coordinate installation dates with customers, contractors, and project managers.
• Prepare installation packets, work orders, drawings, and required documentation.
• Order and coordinate equipment rentals, including cranes, lifts, and specialty equipment.
• Obtain and organize permits, inspections, and site requirements when needed.
• Communicate daily with installation crews regarding schedules and project updates.
• Monitor project progress and proactively resolve scheduling conflicts.
• Maintain installation calendars and update project statuses.
• Coordinate material deliveries between production, vendors, and job sites.
• Support warranty and service scheduling.
• Maintain accurate job records and documentation.
• Assist with inventory tracking of installation materials and hardware.
• Provide exceptional customer service while representing the company professionally.
• Provide Site Survey and Field Support as needed

Skills

Organizational skills

Time management

Communication

Microsoft Office

Project management software

Reading drawings/plans

Detail-oriented

Team player

Tools

Microsoft Office

Job description

Join Our Growing Team!

We are a well-established and growing custom sign company seeking a highly organized and motivatedSignageInstallationAssistantCoordinator to help manage the daily coordination of ourinstallationdepartment.

This is an excellent opportunity for someone who enjoys working in a fast-paced environment, solving problems, and ensuring projects are completed safely, efficiently, and on schedule.

Position Summary

The Signage Installation Assistant Coordinator works closely with our Installation Manager, Project Managers, Sales Team, and field installation crews to ensure signage projects move smoothly from production to final installation. This role requires exceptional organizational skills, strong communication, and the ability to manage multiple priorities simultaneously.

Responsibilities

• Assist in schedulinginstallationcrews and service technicians.
• Coordinateinstallationdates with customers, contractors, and project managers.
• Prepareinstallationpackets, work orders, drawings, and required documentation.
• Order and coordinate equipment rentals, including cranes, lifts, and specialty equipment.
• Obtain and organize permits, inspections, and site requirements when needed.
• Communicate daily withinstallationcrews regarding schedules and project updates.
• Monitor project progress and proactively resolve scheduling conflicts.
• Maintaininstallationcalendars and update project statuses.
• Coordinate material deliveries between production, vendors, and job sites.
• Support warranty and service scheduling.
• Maintain accurate job records and documentation.
• Assist with inventory tracking ofinstallationmaterials and hardware.
• Provide exceptional customer service while representing the company professionally.
• Provide Site Survey and Field Support as needed

Qualifications

• Previous experience in sign installation, project coordination, install scheduling, dispatching, or administrative support a must.
• Excellent organizational and time-management skills.
• Strong communication and customer service abilities.
• Ability to prioritize multiple projects in a fast-paced environment.
• Proficiency with Microsoft Office (Outlook, Excel, Word).
• Experience with project management or scheduling software is a plus.
• Ability to read construction drawings or signage plans is preferred but not required.
• Detail-oriented with strong problem-solving skills.
• Positive attitude and willingness to work as part of a team.

What We're Looking For

The ideal candidate is someone who:

• Thrives in a fast-paced environment.
• Communicates effectively with customers and coworkers.
• Takes initiative and follows through on commitments.
• Can adapt to changing priorities.
• Is dependable, professional, and eager to learn.

What We Offer

• Competitive pay based on experience
• Health benefits (if applicable)
• Paid holidays and vacation
• Opportunities for growth and advancement
• Stable, year-round employment
• Supportive team environment

PayScale Rangesfrom $45K-$65 K depending on experience.