Sidewalk Repair Contract Project Coordinator II - CPPW

City of Portland; Portland (OR); On-site; USD 75,000 - 95,000; Full time

Job summary

City of Portland's PBOT is seeking a Sidewalk Repair Project Coordinator to oversee contracted sidewalk repair projects from assignment through completion. You will coordinate with property owners, inspectors, and contractors to ensure work meets city standards and accessibility requirements.

The role emphasizes project management, contract administration, and accurate cost assessment, with emphasis on safety and on-schedule delivery. Strong organizational and communication skills are essential.

Qualifications

• Knowledge of public works construction practices related to sidewalks, pavement repair, or transportation infrastructure.
• Knowledge of construction estimating, quantity verification, and cost documentation.
• Experience interpreting engineering plans, construction drawings, specifications, and contract documents.
• Experience exercising independent judgment and making sound decisions regarding project delivery, contractor performance, and public safety.
• Ability to review contractor invoices, verify completed work, and maintain accurate project documentation.
• Ability to monitor contractor performance and ensure compliance with contract requirements, specifications, and project standards.
• Valid state drivers license.
• Experience performing professional work related to sidewalk or pavement repair, public works inspections, construction management, contract administration, or closely related infrastructure programs

Responsibilities

• Manage contracted sidewalk repair projects from assignment through project completion.
• Coordinate sidewalk repairs initiated through property owner requests and enforcement actions.
• Develop and monitor project schedules, budgets, and contractor performance.
• Independently assign work among multiple contractors using equitable, transparent practices while considering capacity and performance.
• Review contractor invoices, verify field measurements, and determine final assessable costs.
• Prepare and submit assessment information to the City's Revenue Division and maintain accurate project documentation.
• Monitor contract compliance and ensure work meets approved plans, City specifications, and program requirements.
• Coordinate project activities with Public Works Inspectors responsible for field inspections and quality assurance.
• Review completed sidewalk repairs for ADA accessibility standards and City Standard Construction Specifications.
• Communicate with contractors, property owners, engineers, inspectors, and other City staff to resolve project issues and provide excellent customer service.
• Support contract administration, procurement activities, and continuous program improvement.

Skills

Public works knowledge

Contract management

Contract administration

Communication skills

Detail oriented

Tools

Project management software

Job description

Job Appointment: Regular

Work Schedule: Monday – Friday, 8:00 am-5:00 pm. An alternate schedule may be available.

Work Location: 1120 SW 5TH AVE, PORTLAND OR 97204

Benefits: Please check our benefit tab for an overview of benefits for this position.

Union Representation: City of Portland Professional Workers (CPPW). To view current labor agreements, please visit https://www.portland.gov/bhr/employee-relations/labor-relations/labor-agreements.

The Sidewalk Repair Project Coordinator supports the Portland Bureau of Transportation's (PBOT) Sidewalk Inspection and Repair Program by managing contracted sidewalk repair projects from assignment through completion. This position provides project management, contract administration, contractor coordination, and assessment administration to ensure sidewalk repairs are completed safely, efficiently, on schedule, and in compliance with City standards. Working collaboratively with Public Works Inspectors, contractors, property owners, and internal City partners, this position oversees project delivery, verifies completed work, and determines final assessable costs. This role exercises independent judgment in coordinating contractor work, resolving project issues, and ensuring compliance with applicable policies, specifications, and accessibility requirements.

About the division/bureau:

The Portland Bureau of Transportation (PBOT) plans, builds, manages, and maintains Portland's transportation system to provide safe, reliable, and equitable access for people and businesses. PBOT is committed to creating a transportation network that supports mobility, accessibility, sustainability, and community well-being. The bureau values diversity, equity, inclusion, and accessibility in its workforce, workplace culture, service delivery, and partnerships with the community.

What you’ll get to do:

• Manage contracted sidewalk repair projects from assignment through project completion.
• Coordinate sidewalk repairs initiated through property owner requests and enforcement actions.
• Develop and monitor project schedules, budgets, and contractor performance.
• Independently assign work among multiple contractors using equitable, transparent, and consistent practices while considering contractor capacity, workload, availability, and performance.
• Review contractor invoices, verify field measurements and completed quantities, resolve discrepancies, and determine final assessable costs.
• Prepare and submit assessment information to the City's Revenue Division and maintain accurate project documentation.
• Monitor contract compliance and ensure work meets approved plans, City specifications, and Sidewalk Repair Program requirements.
• Coordinate project activities with Public Works Inspectors responsible for field inspections and quality assurance.
• Review completed sidewalk repairs for compliance with ADA accessibility standards and City Standard Construction Specifications.
• Communicate with contractors, property owners, engineers, inspectors, and other City staff to resolve project issues and provide excellent customer service.
• Support contract administration, procurement activities, and continuous program improvement.

You are someone who:

• Is highly organized and detail-oriented.
• Demonstrates excellent customer service and communication skills.
• Exercises sound professional judgment and makes thoughtful decisions independently.
• Successfully manages multiple priorities, projects, and deadlines.
• Builds collaborative working relationships with contractors, coworkers, and the public.
• Values fairness, transparency, accountability, and equity in decision-making.
• Enjoys solving problems and improving processes while delivering quality public service.

Although Not Required, You May:

• Have experience administering public works or construction contracts.
• Have experience using project management or work management software.
• Possess construction-related certifications or project management training.

Questions? Terrol Johnson Senior Recruiter [e-mail]

Applicants must specifically address and demonstrate in their cover letter and résumé how their education, training, and/or experience meet each of the following minimum qualifications:

1. Knowledge of public works construction practices related to sidewalks, pavement repair, or transportation infrastructure.
2. Knowledge of construction estimating, quantity verification, and cost documentation.
3. Experience interpreting engineering plans, construction drawings, specifications, and contract documents.
4. Experience exercising independent judgment and making sound decisions regarding project delivery, contractor performance, and public safety.
5. Ability to review contractor invoices, verify completed work, and maintain accurate project documentation.
6. Ability to monitor contractor performance and ensure compliance with contract requirements, specifications, and project standards.

Applicant must also possess:

• A valid state driver's license.
• Experience performing professional work related to sidewalk or pavement repair, public works inspections, construction management, contract administration, or closely related infrastructure programs

BOLI: Equal Pay for Workers: State of Oregon Every worker must get equal pay for equal work regardless of gender, race, age, or other protected characteristics.

Step 2: Minimum Qualification Evaluation: An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and cover letter, is weighted 100%. Your resume and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation results. Additional evaluation may be required before the establishment of the eligible list and/or final selection.

Step 3: Establishment of Eligible List: Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.

Step 4: Selection (Interview): The hiring bureau will review and select candidates to interview.

Step 5: Offer of Employment: The hiring bureau will offer employment to suitable candidates.

Step 6: Start Date: A start date will be determined after all conditions of employment have been met.

An Equal Opportunity Employer

For additional information regarding the following: City of Portland Core Values, Recruitment Process - Work Status, Equal Employment Opportunity, Veteran Preference, ADA, Pregnancy, and Religious Accommodations