UPDATED: Property Coordinator Program Assistant (CSA III)

City of Portland; Beaverton (OR); Hybrid; USD 38,000 - 79,000; Full time

Job summary

The City of Portland's Public Works Service Area Real Estate Team seeks a Property Coordinator Program Assistant (CSA III) to draft and negotiate leases, licenses, permits, and intergovernmental agreements, and to support the Non-Park Use Permit program.

This in-person and hybrid role involves property research, contract interpretation, and coordinating tenant requests while advancing equity, anti-racism, and inclusive practices in all property transactions.

Qualifications

• Experience drafting and negotiating legal documents for real estate agreements.
• Experience building relationships with diverse community stakeholders and agencies.
• Ability to intake, analyze, and solve tenant issues such as repairs and billing.
• Experience negotiating with local/state/federal government or officials.
• Ability to research and produce written real estate reports and analyses.

Responsibilities

• Draft, negotiate, and review leases, licenses, permits, easements, and intergovernmental agreements.
• Perform property research including ownership, market comparables, and contract interpretation.
• Coordinate tenant requests and amendments to current agreements.
• Process Non-Park Use Permits and support related property research.
• Ensure anti-racism, equity, and transparency in all property transactions.
• Collaborate with regional agencies, nonprofits, businesses, and City bureaus.

Skills

Drafting and negotiating

Stakeholder relationships

Tenant issue problem-solving

Government negotiations

Real estate reports

Tools

CRM software

Job description

The Public Works Service Area Real Estate Team is looking for a Property Coordinator Program Assistant to join their dynamic team!

Job Appointment: Casual Work Schedule: 20 hours/week. This role will work with their supervisor to determine their schedule. Note: Community Service Aide (I-IV) positions have a maximum of 1,400 hours in a calendar year. Work Location: In person and hybrid schedule. When in-person, this role will report to the Portland Building, 1120 SW 5th Ave., Portland, OR 97204 Starting Pay: Hourly range for this role is $27.59-$57.38, dependent on experience.

Position Summary:

The Public Works Service Area Real Estate Team, on behalf of Portland Parks & Recreation, supports the equitable management of more than 11,677 acres of parkland, including 157 developed parks and more than 200 buildings and structures (community centers, residential, commercial, retail, office, industrial, and other). Our goal is to deliver a wide range of parks and recreation services to a diverse array of park users.

This role drafts and negotiates a variety of real estate agreements, provides support and processing for the Non-Park Use Permit program, coordinates resolution of tenant issues, and performs property research. The Property Coordinator Program Assistant (CSA III) manages and reports out on assigned projects and other related work. Successful candidates will have a proven track record of drafting and negotiating legal language, conducting negotiations, and performing real estate research.

What you’ll do:

• Draft, negotiate, and review a variety of legal documents, reports, and real estate agreements such as, leases, licenses, permits, easements, purchase and sale agreements, and intergovernmental agreements.

• Perform property research, such as contract interpretation, property ownership determination, and real estate comparables.

• Support tenants by coordinating agreement-related requests, such as work orders, contract interpretation, and amendment of current agreements.

• Process Non-Park Use Permits and support the Non-Park Use Permit team with property related research.

• Ensure anti-racism, equity, and transparency are placed in the forefront of all property transactions and interactions.

• Work with a variety of stakeholders, such as regional agencies, grassroots organizations, partner groups, non-profit organizations, businesses, and City bureaus.

As a person, you are:

• Collaborative:A professional who values partnership and develops and supports relationships to get things done.
• Detailed: Produce accurate, well-researched documents, agreements, reports, and legal language.
• Value Diversity, Equity and Inclusion (DEI): Use DEI and anti-racist concepts to guide and inform your work.
• Solutions Oriented:Use strong communication skills to work with a variety stakeholders to create, implement, and memorialize mutually agreeable solutions.
• An Inclusive Facilitator: Ability to facilitate groups and meetings in a respectful and culturally responsive manner.
• Emotionally Intelligent: empathetic, passionate, and team oriented.

About the Service Area:

The Public Works Service Area encompasses the Portland Bureau of Transportation, the Portland Water Bureau, Portland Parks & Recreation and the Bureau of Environmental Services. Powered by a workforce of over 5,000 employees, our service area is dedicated to providing essential and critical services that Portlanders rely on 24/7. Our work ensures effective and safe transportation, delivers clean and reliable water, maintains efficient sewer and stormwater management services and create connections to nature, arts and culture, recreation, learning and opportunity - helping Portlanders and visitors experience the best of our community. We approach this work with rigor, collaboration, and creativity. These efforts keep Portland moving, protect public health, and safeguard our streams and rivers, impacting every neighborhood and benefiting all communities.

Our commitment to excellence and community support ensures we meet the immediate needs of Portlanders while enhancing the long-term livability and resilience of our beloved city.

Virtual Meet & Greet Opportunity

Meet the hiring manager and recruiter to learn more about this position, how to apply for the role, and what it's like to work for the City of Portland.

Date: Tuesday, September 1, 2026

Time: 5:30pm-6:30pm PST

Link : https://us06web.zoom.us/j/82988422767

Note: Al Notetaking apps are not permitted

If you need ADA accommodations, please contact the recruiter below.

Applicants must demonstrate how their education, training, and experience meet each of the minimum qualifications listed below:

1. Experience drafting and negotiating legal documents for a variety of real estate agreement types (such as leases, licenses, permits, easements, purchase and sale agreements, intergovernmental agreements, etc.).
2. Experience establishing and maintaining working relationships with diverse community stakeholders, such as regional agencies, grassroots organizations, partner groups, underrepresented communities, non-profit organizations, businesses, and City bureaus.
3. Ability to intake, analyze, and problem solve a variety of tenant issues such as repairs, work orders, agreement interpretation, property improvements, and billing.
4. Experience working on negotiations and/or interfacing with local, state, or federal government, and elected officials.
5. Abilityto research, analyze, explain, and generate written reports and correspondence on a variety of real estate issues such as market comparables, property ownership, and relevant real estate laws, regulations, ordinances, policies, and procedures.

Applicant must also:

• Possess a valid state driver's license and acceptable driving record.

Preferred Qualifications

The following qualifications are helpful, but not required to apply:

• Previous background in real estate and/or public private partnerships.
• Previous experience with database and/or customer relationship manager software.
• Degree in Law or Public Administration.
• License in Real Estate or Law.

Recruitment Timeline:

This timeline is tentative and subject to change without notice.

1. Application Review - Week of 9/7/2026: We'll review your application materials to ensure you meet the minimum qualifications listed above.
2. Notice/Feedback - Week of 9/14/2026: You will receive an email when the minimum qualification review is complete. If you disagree with the evaluation results, you may request a review within 14 days of the email notice, per City Administrative Rule 3.01.
3. Selection Process - Late September 2026 - Early October 2026: The hiring bureau will review qualified applications, conduct interviews, and check references.
4. Conditional Job Offer - Mid - October 2026: Final candidates may undergo a background or driving record check, depending on the position.

Learn More About:

• How to Apply Videos and Workshops
• City of Portland Core Values
• HRAR-3.01 - Recruitment Processes
• Veteran Preference Information
• Total Compensation and Benefits
• Language Pay Differential Eligibility

Questions? We're here to help!

We're committed to providing a fair, inclusive, and accessible hiring process. If you need assistance with your application and/or would like to request a reasonable accommodation due to a disability, pregnancy, or religious belief, please contact the recruiter listed below.

Vanessa Bodien, Recruiter

[e-mail]

Bureau of Human Resources