SHPD - Part-time FOIA Officer

South Holland; South Holland (IL); On-site; USD 20,000 - 23,000; Part time

Job summary

The Village of South Holland, Illinois, is seeking a Part-time FOIA Officer/Events Coordinator for the Police Department. The role focuses on processing FOIA requests and coordinating events, while ensuring accuracy and efficient workflow.

The selected candidate will engage with multiple departments, maintain records, and support strategic FOIA operations with a strong emphasis on professional conduct and organizational skills.

Qualifications

• Minimum High School Diploma or GED equivalent.
• Minimum 2 years of experience in a responsible, independent administrative support position.
• Must have excellent computer skills including word processing/editing, database entry and retrieval, and spreadsheet setup and entry.
• Must have strong communication skills.

Responsibilities

• Provide independent administrative support: Answer phones professionally and respond to FOIA-related questions within authority.
• Maintain accurate, complete, and accessible records and filing systems, both paper and electronic.
• Assist in FOIA request document preparation and departmental coordination.
• Serve as liaison to other departments and keep the Department Director informed of issues.
• Exercise professional judgment and ensure timely, compliant FOIA processing and deadline adherence.

Skills

Strong communication

Computer skills

Administrative support

Education

High school diploma or GED

Tools

Word processing

Databases

Spreadsheets

Job description

SHPD – Part-time FOIA Officer/Events Coordinator Position

The Village of South Holland, Illinois, a leading suburb located 25 miles south of downtown Chicago with a population of approximately 22,000, is seeking a Part-time FOIA Officer/Events Coordinator Position with its South Holland Police Department.

Department: Police Department

Wage: Up to $20. 52 /hr. (commensurate with experience).

Position Summary: The individual in this position will assist the FOIA Officer in processing FOIA requests and coordinating events for the Police Department. The individual is expected to show professional conduct and be attentive to detail as well as demonstrate a high degree of accuracy in their work. The ideal candidate must demonstrate the ability to handle workflow consistently and efficiently by meeting deadlines, demonstrating follow-through, and keeping their work organized and easily accessible. The candidate must be able to think independently and problem solve as well as work with employees at all levels of the organization in dealing with personnel issues.

Essential Functions: Key responsibilities include reviewing FOIA requests electronically, determining which department will provide the information requested, and processing requests in a timely fashion. Maintain the integrity of the FOIA system. Assist in the coordination of department events.

Job Responsibilities:

• Provide independent administrative support: Receive incoming telephone calls from employees and the public using professional and courteous phone etiquette and with sensitivity to the diversity of a multi-cultural audience. Respond to and answer questions and requests within the realm of authority in regard to FOIA requests.
• Maintain accurate, complete, and easily accessible paper and electronic records and filing systems, including confidential documents. Ensure that the integrity of the information is maintained.
• Participate in the strategic planning process when preparing FOIA request documents.
• Serve as liaison to other departments.
• Regularly, exercise professional judgment and assume responsibility for decisions, consequences, and results having an impact on individuals, the organization, and the quality of service within the assigned area. Responsible for keeping the Department Director informed of any issues that may have an adverse impact on the department so that undue escalations can be avoided and proactive solutions considered.
• Know and interpret the formal and informal FOIA law standards, policies and procedures, safety rules, and administrative procedures for the area of assignment.
• Miscellaneous other administrative duties as assigned.

Position Qualifications : Minimum High School Diploma or General Education Degree (GED) equivalent. Minimum 2 years of experience in a responsible, independent administrative support position. Must have excellent computer skills including word processing/editing, database entry and retrieval, and spreadsheet setup and entry. Must have strong communication skills.

The Village of South Holland is an equal opportunity employer.