Showroom Assistant

Earth Elements Design Center; Montana; On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

Competitive compensation

Generous Paid Time Off

No premium for Employee Only Health

Health insurance (Medical, Dental, VIs

Wellness perks & Telemedicine

Dental, Vision, Disability, HSA, Life

Birthday Bonus

Referral Bonus

Employee Assistance Program

401k retirement plan

Paid holidays

Paid maternity leave

Flexible work environment

Job summary

Earth Elements Design Center in Gallatin Gateway, Montana, is seeking a Showroom Assistant to support daily showroom operations. You will handle inquiries, coordinate schedules, organize resources, and assist with sample orders while maintaining a positive, high-energy office environment.

The role requires strong organizational and communication skills, proficiency with Microsoft Office, and reliable transportation for local travel. Monday–Friday, 9am–5pm; occasional extra hours as needed.

Qualifications

• High school diploma required.
• Strong organizational, communication, and time-management skills.
• Proven ability to work in a fast-paced environment.
• Positive, high-energy attitude.
• Resourcefulness, creativity, and problem-solving skill set.
• Familiarity with office equipment (printers, fax machines, projectors).
• Proficiency in Microsoft Office (especially MS Excel and PowerPoint).

Responsibilities

• Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.
• Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders.
• Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible.
• Scheduling - Organize and schedule appointments as requested. Arrange meetings and send out reminders as necessary.
• Database management - Add new contacts to the system.
• Assimilation - Stay involved with job statuses as requested.
• Sample orders- Assist in the ordering of samples for various sales associates.
• Office administration - Assist in the daily processes and procedures of an organized, positive, and productive office environment.
• This job operates in a professional environment. This role routinely uses standard office equipment such as computers, phones, copiers, filing cabinets, etc.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• This is a sedentary role lifting of approximately 25 pounds with occasional lifting of small objects and samples; sitting, standing, walking, talking, hearing, and finger dexterity.
• This is a full-time forty hours per week position. Hours of work are Monday, Tuesday, Thursday 9 am to 5 pm, Wednesday 8 am to 5 pm, and Friday 9 am to 4 pm. Occasional additional hours may be necessary for business purposes.
• Travel is primarily local, up to 3 hours driving distance during the business day, although some out-of-the-area and overnight travel may be expected. Must have reliable transportation and a clean driving record, per insurance eligibility requirements.

Skills

Organizational skills

Communication

Time management

Education

High school diploma

Tools

MS Office

Job description

What We Offer

• Competitive compensation
• Generous Paid Time Off
• No premium for Employee Only Health Insurance
• Competitive Health insurance (Medical, Dental and Vision), along with access to wellness perks, and Telemedicine
• Dental, Vision, Short Term Disability, Health Savings Account, Accident, Critical Illness, Hospital indemnity, and Life Insurance
• Birthday Bonus
• Referral Bonus
• Employee Assistance Program
• 401k retirement plan
• Paid holidays
• Paid maternity leave
• Flexible work environment

Who Are We
The Earth Elements Design Center supplies high-end custom home interior finishes to the building industry. We are the complete one-stop shop for Appliances, Cabinetry, Doors and Door Hardware, Lighting, Slab, Tile, and Wood Flooring. We currently have three physical Showroom locations throughout the North-West Region however our business is now rapidly expanding across America and the Caribbean with our proprietary state-of-the-art software solution. This is an excellent opportunity for the successful applicant to join this fast-growing company.

The Job

• Earth Elements Design Center is looking for a Showroom Assistant to join our team in our beautiful Gallatin Gateway, Montana location.
• This position supports the daily operations of the showroom. The ideal candidate is a high energy individual with excellent organizational skills, strong attention to detail, and the ability to communicate effectively in both written and verbal communications.
• Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.
• Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders.
• Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible.
• Scheduling - Organize and schedule appointments as requested. Arrange meetings and send out reminders as necessary.
• Database management - Add new contacts to the system.
• Assimilation - Stay involved with job statuses as requested.
• Sample orders- Assist in the ordering of samples for various sales associates.
• Office administration - Assist in the daily processes and procedures of an organized, positive, and productive office environment.
• This job operates in a professional environment. This role routinely uses standard office equipment such as computers, phones, copiers, filing cabinets, etc. Primarily inside in well-lighted, well-ventilated areas, but can at times be outside in external environments.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• This is a sedentary role lifting of approximately 25 pounds with occasional lifting of small objects and samples; sitting, standing, walking, talking, hearing, and finger dexterity.
• This is a full-time forty hours per week position. Hours of work are Monday, Tuesday, Thursday 9 am to 5 pm, Wednesday 8 am to 5 pm, and Friday 9 am to 4 pm. Occasional additional hours may be necessary for business purposes.
• Travel is primarily local, up to 3 hours driving distance during the business day, although some out-of-the-area and overnight travel may be expected. Must have reliable transportation and a clean driving record, per insurance eligibility requirements.

Requirements

• High school diploma
• Strong organizational, communication, and time-management skills
• Proven ability to work in a fast-paced environment
• Positive, high-energy attitude
• Resourcefulness, creativity, and problem-solving skill set
• Familiarity with office equipment (i.e. printers, fax machines, projectors)
• Proficiency in Microsoft Office (especially MS Excel and PowerPoint)

Earth Elements is an Equal Opportunity Employer. Learn more about us on our website at https://earthelements.com/about/careers.