Shop Office Specialist

NUWAY-K&H COOPERATIVE; Eden Valley (MN); On-site; USD 28,000 - 33,000; Full time

Job summary

NUWAY-K&H COOPERATIVE is seeking a Shop Office Specialist in Eden Valley, MN. This office-based role coordinates between customers, the Fleet Manager, and the service team to ensure smooth daily shop operations, scheduling, and accurate record-keeping.

A strong focus on professional communication and organized workflow is essential. The position emphasizes handling service inquiries, prioritizing urgent issues, and maintaining thorough documentation while supporting DOT-related compliance and

Qualifications

• Previous experience in a service, administrative, or automotive shop environment preferred.
• Strong communication and customer service skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Basic understanding of vehicle service terminology (diesel and/or automotive).
• Proficiency with scheduling systems, phone systems, and standard office software.

Responsibilities

• Answer and manage incoming customer calls, providing general service information and directing inquiries appropriately.
• Screen customer concerns to identify service needs and prioritize urgent or DOT-related issues.
• Schedule service appointments for diesel trucks, fleets, and standard vehicles (cars and light-duty trucks).
• Coordinate with the Fleet Manager and technicians to align scheduling with shop capacity and workload.
• Maintain clear communication with customers regarding appointment details, service status, and timelines.
• Assist in maintaining service records, work orders, and customer information.
• Support compliance-related communication for DOT-regulated vehicles (as directed).
• Ensure a professional and organized front-office environment.

Skills

Communication skills

Customer service

Multitasking

Organizational skills

Tools

Scheduling systems

Phone systems

Office software

Job description

Job Details: Job Location: 50EV - Eden Valley, MN, Position Type: Full Time, Salary Range: $20.00 - $24.00Hourly, Position SummaryThe Shop Office Specialist serves as a key point of coordination between customers, the Fleet Manager, and the service team. This role supports daily shop operations by managing customer communications, scheduling services, and ensuring efficient workflow. While not a technical position, it requires strong organizational skills and a working understanding of automotive and diesel service processes.

Key Responsibilities

• Answer and manage incoming customer calls, providing general service information and directing inquiries appropriately
• Screen customer concerns to identify service needs and prioritize urgent or DOT-related issues
• Schedule service appointments for diesel trucks, fleets, and standard vehicles (cars and light-duty trucks)
• Coordinate with the Fleet Manager and technicians to align scheduling with shop capacity and workload
• Maintain clear communication with customers regarding appointment details, service status, and timelines
• Assist in maintaining service records, work orders, and customer information
• Support compliance-related communication for DOT-regulated vehicles (as directed)
• Ensure a professional and organized front-office environment

Qualifications: Qualifications

• Previous experience in a service, administrative, or automotive shop environment preferred
• Strong communication and customer service skills
• Ability to multitask and prioritize in a fast-paced environment
• Basic understanding of vehicle service terminology (diesel and/or automotive)
• Proficiency with scheduling systems, phone systems, and standard office software

Key Competencies

• Organization and attention to detail
• Customer service orientation
• Time management and coordination
• Team collaboration
• Problem identification and escalation

Working Environment

• Office-based role with frequent coordination with Fleet Manager, Mechanics, and additional shop staff
• Exposure to shop-floor environments while coordinating work, including contact with equipment, elevated noise levels, and potential chemical hazards; required use of appropriate PPE.
• Team collaboration
• Problem identification and escalation