Shop Clerk - (Utilities)

Baltimore County; Overlea (MD); On-site; USD 42,000 - 54,000; Full time

Job summary

Baltimore County is seeking a Shop Clerk in the Department of Public Works and Transportation, Bureau of Highways and Equipment Maintenance. This role supports the maintenance shop with clerical duties and records management.

Applicants should have a high school diploma and at least one year of general clerical experience; preferred skills include Excel and Workday, plus experience in a maintenance shop environment.

Qualifications

• Requires high school diploma or equivalent.
• At least 1 year of general clerical experience.
• Experience with data entry, recordkeeping, and basic office software is preferred.

Responsibilities

• Maintain shop office and personnel records including time sheets, payroll, and attendance.
• Update records of materials, supplies, and equipment.
• Prepare reports of material usage, equipment usage, and job costs.
• Log and respond to telephone inquiries and service requests.
• Operate office equipment (photocopiers, fax, calculators).
• Use web-based software such as City Works, Rock Solid and Workday.

Skills

Data entry

Office administration

Communication

Education

High school diploma or equivalent

One year's general clerical experience

Tools

Microsoft Excel

Workday

Office machines (photocopier, fax)

Job description

Pay Schedule I, Grade 19, Regular Schedule: 40 hours per week.

A vacancy exists in the Department of Public Works and Transportation,Bureau of Highways and Equipment Maintenance.

A list of eligible applicants will be established based on the examination as outlined below.

Current and future vacancies occurring within this class may be filled from the list of eligible applicants.

List all promotions and changes in job duties due to reclassification as separate work experience on your application. Applicants must include the dates of the promotions and reclassifications.

Note: Failure to complete all fields of the "Work Experience" section of the application will result in your application not being considered. A resume will not be considered in determining your qualifications for a position. Applicants selected for an interview may provide a resume at that time.

Failure to submit proof of professional Licenses, Certifications and Education will result in your application not being considered. Proof of professional licenses, certifications, and/or education must be submitted with each application.

Job Purpose

Under general supervision, performs specialized clerical work in support of a maintenance shop.

Essential Job Duties

• Keeps, updates, and maintains shop office and personnel records including time sheets, payroll, and attendance.
• Updates and maintains records of materials, supplies, and equipment used by the shop.
• Prepares and compiles reports of material and equipment usage and job costs.
• Keeps records of operation and maintenance costs for shop vehicles and equipment.
• Maintains inventory of equipment parts and schedules maintenance and repair of equipment.
• Prepares and processes requisitions for materials and supplies.
• Receives, logs, and responds to telephone inquiries, complaints, and requests for service.
• Operates office machinery such as photocopiers, fax machines, and calculators.
• Operates short wave radio to send and receive messages to and from field personnel.
• Monitors alarm systems and dispatch crews to respond to calls for service and emergencies.
• Works with web-based software, such as City Works, Rock Solid and Workday.

Examples of Other Duties

• Performs typing and word processing.
• Codes, enters and retrieves information using data entry devices.
• Performs other related duties as assigned.

NOTE

The duties and responsibilities listed above are for the purpose of determining a common set of minimum qualifications for all positions in this class. They may not include all of the essential job functions of each position in the class. Each position may not be required to perform all of the essential job functions listed.

Education and Experience

Possession of a high school diploma or an appropriate high school equivalency;

Plus

One year's general clerical experience.

Additional experience as described in the essential duties may be substituted on a year-for-year basis for the required education.

Additional education may be substituted on a year-for-year basis for the required experience.

Preferred Experience

Work experience using Microsoft Excel

Work experience using Workday

Experience working in a maintenance shop

Proof ofLicenses, Certifications and Education

Applicants are required to submit proof of professional licenses, certificates and education beyond high school to meet the required and preferred qualifications of the position. Diplomas or transcripts must show the applicant's major field of study. Copies and unofficial transcripts are acceptable.

Failure to submit proof of professional Licenses, Certifications and Education will result in your application not being considered.

ATTN: Shop Clerk - (Utilities)

Office of Human Resources
Baltimore County Government
308 Allegheny Ave.
Towson, MD 21204

EXAMINATION PROCEDURE

Applicants will be qualified based on an evaluation of their training and experience, as stated on their application, which includes answers to the supplemental questions. Applicants must state the dates and duties of past and present experience clearly and completely for evaluation purposes.

Physical and Environmental Conditions

The work among positions in this class varies, but most often involves frequent walking and standing, and some lifting and carrying of objects of moderate to heavy weight. Some duties involve exposure to adverse weather conditions.

Employment Background Investigation

Applicants selected for employment with Baltimore County must successfully an employment background investigation, including, but not limited to criminal background, education, and fingerprinting checks.