Shipyard Assistant with US Coatings (USC)

ASRC Industrial Services (AIS); North Charleston (SC); Hybrid; USD 51,577,000 - 80,231,000; Full time

Job summary

US Coatings, LLC is seeking a Shipyard Assistant to provide administrative, logistical, and operational support to project management and field teams. You will assist with timekeeping, onboarding, and records, coordinate documents, and support shipping, inventory, and field operations.

The role requires organization, strong communication, and the ability to work in a POSITIVE team environment, with duties spanning office tasks and hands-on shop/yard assistance in a marine setting.

Qualifications

• High school diploma or equivalent.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, Teams).
• Strong organizational, time management, and multitasking skills.
• Excellent verbal and written communication; ability to work with minimal supervision.

Responsibilities

• Provide administrative and logistical support to project management and field teams.
• Assist with timekeeping, onboarding, and personnel records.
• Coordinate records, reports, and project documentation.
• Prepare reports using MS Office and maintain organized files.
• Assist with shipping, receiving, and inventory records.
• Support warehouse, shop, and yard operations and mobilization/demobilization activities.
• Operate forklifts only when trained and certified.
• Interact professionally with employees, customers, subcontractors, and shipyard personnel.

Skills

MS Office

Time management

Communication

Independent work

Education

High school diploma or equivalent

Tools

ERP software

Payroll software

Accounting software

Project management software

Job description

Company Overview

US Coatings, LLC (USC) specializes in providing interior tank coating, cleaning and surface preparation services for various marine vessels including cargo (advanced chemical linings), ballast, and freshwater tanks. Additionally, USC is an applicator of advanced coatings and protective systems for marine hulls, decks, and superstructures.

US Coatings, LLC operates across the Gulf Coast, the Mississippi and Ohio River system, Great Lakes and the Mid-Atlantic serving multiple end-markets within the marine industry including transportation, logistics, tourism, leisure, commercial fishing, and the federal government.

US Coatings LLC is part of a family of companies unified by purpose to deliver safe, reliable solutions to our clients' unique challenges. We are committed to providing superior service and leaving things better than we found them.

We offer competitive salaries and full range of benefits including: medical, dental, vision, 401K (100% match up to 4% eligible compensation) and 100% immediate vesting, basic and supplemental life insurance, short-term and long-term disability as well as other benefits.

Job Summary

US Coatings is currently seeking a Shipyard Assistant. This position provides administrative, logistical, and operational support to project management and field teams, helping ensure the efficient execution of marine coatings and surface preparation projects.

• Assist Project Managers, Operations personnel, and field supervisors with administrative, operational, and project-related tasks.
• Support workforce timekeeping activities, including collection, review, and organization of timesheets, labor reports, and related documentation.
• Assist with employee onboarding activities, including preparation of employment paperwork, orientation materials, safety documentation, and personnel files.
• Coordinate, organize, scan, file, and maintain company, project, and employee records in both electronic and hard-copy formats.
• Utilize Microsoft Office applications, including Outlook, Excel, Word, and Teams, to prepare reports, maintain records, track information, and support daily business operations.
• Run company errands and transport supplies, equipment, documents, and materials between company offices, shipyards, vendors, customers, and project locations.
• Assist with shipping and receiving activities, including unloading deliveries, inspecting received materials, processing shipments, and maintaining inventory records.
• Support warehouse, shop, and yard operations through organization of tools, materials, equipment, consumables, and personal protective equipment (PPE).
• Assist with inventory counts, stocking, material issuance, and tracking of project-related supplies and equipment.
• Coordinate deliveries, pickups, and transportation activities with vendors, customers, and project personnel.
• Maintain clean, organized, and professional office, warehouse, shop, and yard facilities.
• Assist with mobilization and demobilization activities for marine and industrial projects.
• Operate forklifts and other material-handling equipment when properly trained, certified, and authorized.
• Support project teams by gathering, organizing, and distributing project documentation, schedules, reports, and correspondence.
• Interact professionally with employees, customers, subcontractors, vendors, and shipyard personnel.
• Comply with all company policies, customer requirements, environmental procedures, and safety regulations.
• Perform a wide variety of administrative, logistical, labor, and operational support activities as assigned to support company objectives and project success.
• Perform other duties as assigned.
• Perform other duties as assigned.

Requirements and Education

• High school diploma or equivalent.
• Local to the Charleston area.
• Valid driver's license with a clean driving record.
• Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, and Teams.
• Strong computer skills, administrative abilities, and attention to detail.
• Ability to create, maintain, and organize spreadsheets, documents, reports, files, and records.
• Strong organizational, time management, and multitasking skills.
• Strong verbal and written communication skills.
• Ability to work independently with minimal supervision and as part of a team.
• Professional attitude, strong work ethic, and willingness to assist wherever needed.
• Ability and willingness to perform both office-based administrative duties and hands‑on operational support tasks.
• Ability to safely lift and carry up to 50 pounds when necessary.
• Ability to walk, stand, bend, climb stairs and ladders, and work on uneven surfaces for extended periods.
• Ability to work safely in active shipyard, industrial, warehouse, and construction environments.
• Comfortable working outdoors in varying environmental conditions, including high heat, humidity, cold temperatures, rain, wind, and other weather conditions common to the Southeast.
• Ability to work safely around heavy equipment, forklifts, cranes, vehicles, suspended loads, industrial coatings, abrasive blasting operations, and other hazards commonly present in shipyard environments.
• Ability to wear required personal protective equipment (PPE), including hard hats, safety glasses, hearing protection, gloves, respirators, high‑visibility clothing, and steel‑toed footwear.
• Commitment to workplace safety, quality, reliability, and professionalism.

Preferred Requirements and Education

• Experience working in a shipyard, marine, industrial, construction, manufacturing, or logistics environment.
• Fluent bilingual ability in English and Spanish.
• Forklift certification and material‑handling equipment experience.
• OSHA 10, OSHA 30, or other applicable safety certifications.
• TWIC card or the ability to obtain one.
• Experience with shipping, receiving, warehousing, inventory management, or logistics operations.
• Experience supporting project managers, superintendents, or operations personnel.
• Experience with timekeeping, workforce tracking, onboarding activities, personnel records, or general office administration.
• Familiarity with ERP, payroll, accounting, project management, or document management software.
• Demonstrated interest in building a long‑term career within the marine, ship repair, industrial services, or coatings industry.
• Willingness to learn new skills and take on increasing responsibilities as opportunities for advancement arise.

EEO Statement

US Coatings, LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law.