Shipping Receiving Specialist 2, Full Time, Days

Jackson Health System; Miami (FL); On-site; USD 32,000 - 46,000; Full time

Job summary

Jackson Health System is seeking a Shipping Receiving Specialist 2 at Jackson Memorial Hospital in Miami, FL. The role involves delivering, receiving and shipping goods, maintaining inventory records and performing related clerical work with advanced bookkeeping principles.

The position requires 0-3 years of experience, a High School diploma, strong attention to detail, and the ability to work in a fast-paced environment. Forklift/ CDL credentials are preferred where applicable.

Qualifications

• Ability to analyze, organize and prioritize work accurately while meeting multiple deadlines.
• Ability to communicate effectively in both oral and written form.
• Ability to handle difficult and stressful situations with critical thinking and professional composure.
• Ability to understand and follow instructions.
• Ability to exercise sound and independent judgment.
• Knowledge and skill in use of job appropriate technology and software applications.

Responsibilities

• Moves heavy supplies and other merchandise manually or utilizing hand and electrical jacks tugs or other related means.
• Delivers/retrieves furniture, supplies and other items to/from requesting departments as assigned.
• Drives truck, van or other vehicle to deliver supplies, furniture and other merchandise to off-site facilities.
• Investigates inquiries from departments regarding incorrect data and resolves issues by performing appropriate adjustments.
• Investigates purchase order/invoice discrepancies and makes necessary adjustments on the hospital computer system.
• Gathers inventory information by means of the computer, i.e., supply on-hand, cost, location, date of order, etc.
• Verifies each line item on system generated report for price discrepancy.
• Investigates any discrepancy of 10% or more and adjusts accordingly.
• Approves invoices.
• Contacts vendors concerning orders, deliveries, shipment schedules, back orders, delays and any questions concerning products.
• Maintains records of all requisitions, packing slips and return forms for outside agencies daily.
• Checks requisitions, packing slips and return forms for office supplies, completes log and prepares for delivery.
• Verifies receipts and issues of stock, through the on-line computer system.
• Approves packing slips for payment and sends originals to Accounts Payable.
• Reviews computer generated reports from on-line system and makes discrepancy changes on the on-line computer.
• Verifies computer input for accuracy.
• Inputs requests for supplies via the on-line computer system.
• Demonstrates knowledge of bookkeeping principles and practices.
• Demonstrates knowledge of a storeroom or warehouse receipt, storage and inventory practices and procedures.
• Demonstrates knowledge of detailed inventory record-keeping practices and procedures.
• Demonstrates knowledge of computerized inventory record-keeping system applicable in the area of assignment.
• Demonstrates knowledge of characteristics and use of items in the commodity grouping to which assigned.
• Demonstrates some knowledge of centralized purchasing procedures used by the County.
• Demonstrates behaviors of service excellence and CARE values (Compassion, Accountability, Respect and Expertise).
• Performs all other related job duties as assigned.

Skills

Analytical thinking

Organizational skills

Prioritization

Written communication

Judgment and discretion

Technology proficiency

Education

High School diploma

Tools

CDL (preferred)

Job description

Jackson Health System

Department: Jackson Memorial Hospital

Address: 1611 NW 12th Ave, Miami, Florida, 33136

Shift details: Full-Time, Days

Why Jackson

Jackson Health System is a nationally and internationally recognized academic medical system offering world-class care to any person who walks through our doors. For more than 100 years, Jackson has evolved into one of the world's top medical providers for all levels of care, no matter if it's for a routine patient visit or for a lifesaving procedure. With more than 2,000 licensed beds, we are also proud of our role as the primary teaching hospital for the University of Miami Miller School of Medicine.

Here, the best people come together to deliver Jackson's mission for our diverse communities. Our employees are committed to providing the best CARE by demonstrating compassion, accountability, respect, and expertise in everything we do.

Summary

Shipping Receiving Specialist 2 performs work involving the delivery, receiving and shipping of goods including the receipt, storage and issue of various commodities and clerical work involving the application of advanced bookkeeping principles to the keeping of accounting or fiscal records.

Responsibilities

• Moves heavy supplies and other merchandise manually or utilizing hand and electrical jacks tugs or other related means.
• Delivers/retrieves furniture, supplies and other items to/from requesting departments as assigned.
• Drives truck, van or other vehicle to deliver supplies, furniture and other merchandise to off-site facilities.
• Investigates inquiries from departments regarding incorrect data and resolves issues by performing appropriate adjustments.
• Investigates purchase order/invoice discrepancies and makes necessary adjustments on the hospital computer system.
• Gathers inventory information by means of the computer, i.e., supply on-hand, cost, location, date of order, etc.
• Verifies each line item on system generated report for price discrepancy.
• Investigates any discrepancy of 10% or more and adjusts accordingly.
• Approves invoices.
• Contacts vendors concerning orders, deliveries, shipment schedules, back orders, delays and any questions concerning products.
• Maintains records of all requisitions, packing slips and return forms for outside agencies daily.
• Checks requisitions, packing slips and return forms for office supplies, completes log and prepares for delivery.
• Verifies receipts and issues of stock, through the on-line computer system.
• Approves packing slips for payment and sends originals to Accounts Payable.
• Reviews computer generated reports from on-line system and makes discrepancy changes on the on-line computer.
• Verifies computer input for accuracy.
• Inputs requests for supplies via the on-line computer system.
• Demonstrates knowledge of bookkeeping principles and practices.
• Demonstrates knowledge of a storeroom or warehouse receipt, storage and inventory practices and procedures.
• Demonstrates knowledge of detailed inventory record-keeping practices and procedures.
• Demonstrates knowledge of computerized inventory record-keeping system applicable in the area of assignment.
• Demonstrates knowledge of characteristics and use of items in the commodity grouping to which assigned.
• Demonstrates some knowledge of centralized purchasing procedures used by the County.
• Demonstrates behaviors of service excellence and CARE values (Compassion, Accountability, Respect and Expertise).
• Performs all other related job duties as assigned.

Experience

Generally requires 0 to 3 years of related experience.

Education

High School diploma is required.

Skill

• Ability to analyze, organize and prioritize work accurately while meeting multiple deadlines.
• Ability to communicate effectively in both oral and written form.
• Ability to handle difficult and stressful situations with critical thinking and professional composure.
• Ability to understand and follow instructions.
• Ability to exercise sound and independent judgment.
• Knowledge and skill in use of job appropriate technology and software applications.

Credentials

Forklift Operator Certification and possession of valid State of Florida Commercial Driver License (CDL) with satisfactory driving record are preferred. Must have a clean driving record, free from major traffic offenses such as accidents, DUIs, and traffic violations.

Physical Requirements

Job functions requires extended walking or standing. Must be able to climb stairs/ladder, stoop, bend, crawl and perform repetitive motions as needed. Must be able to carry objects weighing 21 to 50 pounds. Must be able to lift , push or pull objects weighing 51 to 100 pounds with the use of appropriate devices. Function requires visual acuity to perform job related activities such as: operating machines or motor vehicles and performing mechanical or skilled trades tasks of a repetitive and non-repetitive nature. Certain jobs in this group may have specific physical abilities requirement. Additional information and provision requests for reasonable accommodation will be provided by the home unit/department in collaboration with the Reasonable Accommodations Committee (RAC).

Environmental Conditions

Fast paced environment with occasional high pressure or emergent situations. Jobs in this group frequently work outdoors, are subject to potential hazards and may have exposure to extreme weather and high temperatures, noisy or dusty areas and confined spaces. Reasonable accommodations can be made to enable people with disabilities to perform the described essential functions. Additional information and provision requests for reasonable accommodation will be provided by the home unit/department in collaboration with the Reasonable Accommodations Committee (RAC).