Shipping & Receiving Specialist

Ovation Holdings Inc.; Phoenix, Northern (AZ, KY); Hybrid; USD 34,000 - 41,000; Full time

Job summary

Ovation Holdings Inc. is seeking a detail‑driven Shipping & Receiving Specialist to coordinate inventory replenishment, process customer orders, and receive pumps for the Service Department.

This role requires strong organization and accuracy, with the ability to work closely with Service, Warehouse, and other teams in a busy warehouse setting. The position emphasizes inventory control, timely purchasing, and maintaining safe, orderly shipping areas.

Qualifications

• Experience in shipping, receiving, warehouse operations, inventory control, or a similar position.
• Strong organizational and time-management skills.
• Ability to work independently while also supporting a team environment.

Responsibilities

• Issue purchase orders to replenish inventory based on stock levels, customer orders, and business needs.
• Review inventory requirements and ensure needed parts and materials are ordered in a timely manner.
• Process purchase orders accurately and maintain proper documentation.
• Coordinate with vendors and internal departments as needed regarding orders and inventory.
• Service Department Receiving: Receive and check in pumps and related equipment being brought into the Service Department.
• Service Order Bin Audits: Regularly audit service order bins to verify that parts, materials, and paperwork are properly accounted for.
• Shipping & Receiving / Warehouse Support: Assist the Warehouse team with daily shipping and receiving activities.
• Receive, inspect, count, and put away incoming materials.
• Pick, pack, and prepare customer orders for shipment.
• Assist with loading and unloading shipments as needed.
• Maintain an organized, clean, and safe warehouse and shipping area.
• Follow company procedures for handling, labeling, and documenting shipments.

Skills

Inventory management

Purchase order processing

Shipping and receiving

Receiving inspection

Inventory accuracy

Organization and attention to detail

Warehouse coordination

Communication and teamwork

Problem solving

Job description

Pay or shift range: $25 USD to $30 USD

The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.

Description

Shipping & Receiving Specialist

Position Summary

The Shipping & Receiving Specialist is responsible for coordinating inventory replenishment, processing customer orders, receiving and checking in pumps for the Service Department, auditing service order bins, and supporting the overall day-to-day operations of the warehouse. This position requires strong attention to detail, organization, accuracy, and the ability to work effectively with the Service, Warehouse, and other internal departments.

Key Responsibilities

• Issue purchase orders to replenish inventory based on stock levels, customer orders, and business needs.
• Review inventory requirements and ensure needed parts and materials are ordered in a timely manner.
• Process purchase orders accurately and maintain proper documentation.
• Coordinate with vendors and internal departments as needed regarding orders and inventory.
• Service Department Receiving
• Receive and check in pumps and related equipment being brought into the Service Department.
• Verify incoming equipment against service orders and receiving documentation.
• Ensure pumps are properly identified, labeled, and routed to the appropriate service order or department.
• Identify and communicate discrepancies, missing information, or damaged equipment.
• Service Order Bin Audits
• Regularly audit service order bins to verify that parts, materials, and paperwork are properly accounted for.
• Ensure service order bins are organized and accurately reflect the work being performed.
• Identify missing, misplaced, or unaccounted-for items and communicate discrepancies to the appropriate personnel.
• Help maintain accurate inventory and service order records.
• Shipping & Receiving / Warehouse Support
• Assist the Warehouse team with daily shipping and receiving activities.
• Receive, inspect, count, and put away incoming materials.
• Pick, pack, and prepare customer orders for shipment.
• Assist with loading and unloading shipments as needed.
• Maintain an organized, clean, and safe warehouse and shipping area.
• Follow company procedures for handling, labeling, and documenting shipments.

Qualifications

• Previous experience in shipping, receiving, warehouse operations, inventory control, or a similar position.
• Strong organizational and time-management skills.
• High attention to detail and accuracy.
• Ability to work independently while also supporting a team environment.
• Basic computer skills and ability to learn inventory and order-management systems.
• Ability to communicate effectively with vendors, customers, service personnel, and warehouse staff.
• Ability to safely lift and move materials and equipment as required.
• Experience with pumps, mechanical equipment, industrial parts, or a service environment is a plus.

Key Skills

• Inventory management
• Purchase order processing
• Shipping and receiving
• Receiving inspection
• Inventory accuracy
• Organization and attention to detail
• Warehouse coordination
• Communication and teamwork
• Problem solving

This position is primarily based in a warehouse and service environment and may involve frequent movement between the warehouse, shipping/receiving area, and Service Department. The position may require standing, walking, lifting, and moving equipment or materials throughout the workday.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.