Shipping & Receiving Specialist

Weber Logistics; Irvine, Northern (CA, KY); Hybrid; USD 33,000 - 42,000; Full time

Job summary

Weber Logistics in Irvine, CA is seeking an entry-level clerical candidate to ensure shipping and receiving documents are accurate and timely, supporting inbound and outbound freight scheduling with Transportation and Operations.

You will coordinate with offices, warehouses and drivers, maintain logs, verify paperwork, and use Word, Excel and databases to keep records up to date. This entry-level role offers growth in a dynamic logistics environment.

Qualifications

• Excellent written and verbal communication skills.
• Strong interpersonal skills.
• Proficiency in Word, Excel and database systems.
• High School diploma or equivalent.

Responsibilities

• Schedule inbound and outbound appointments.
• Obtain signatures from drivers as required on Inbound and outbound transactions.
• Coordinate paperwork between office, warehouse, and drivers on inbound and outbound transactions per warehouse training guide procedures.
• Daily telephoning of outside carriers to arrange for pickup of orders; telephoning of drayage companies to arrange pickup of empty containers per operations instructions.
• Maintenance of Container log and Rail log.
• Verification of completion and accuracy of all paperwork involved prior to forwarding to the office.
• Assignation of Relocation Sheets to the warehouse, of Manual Tally when no pre-receiver is available and of OS & D forms to the warehouse.
• Key pallet exchange information from Pallet Slips into the system and maintain pallet slip files and shipping information on UPS orders into the Clippership program for transmission and billing.
• Print trucking manifest for WTW, WDW, and NWF and match to actual orders.

Skills

Communication skills

Interpersonal skills

Analytical thinking

Attention to detail

Education

High School diploma or equivalent

Tools

Word

Excel

Database systems

Job description

Weber Logistics in Irvine, CA is seeking an entry-level clerical candidate to ensure shipping and receiving documents are accurate and timely, supporting inbound and outbound freight scheduling with Transportation and Operations.

You will coordinate with offices, warehouses and drivers, maintain logs, verify paperwork, and use Word, Excel and databases to keep records up to date. This entry-level role offers growth in a dynamic logistics environment.