Shipping & Receiving Specialist

Weber Logistics; Irvine (CA); Hybrid; USD 33,000 - 42,000; Full time

Job summary

Weber Logistics in Irvine, CA is seeking an entry-level clerical candidate to ensure shipping and receiving documents are accurate and timely, supporting inbound and outbound freight scheduling with Transportation and Operations.

You will coordinate with offices, warehouses and drivers, maintain logs, verify paperwork, and use Word, Excel and databases to keep records up to date. This entry-level role offers growth in a dynamic logistics environment.

Qualifications

• Excellent written and verbal communication skills.
• Strong interpersonal skills.
• Proficiency in Word, Excel and database systems.
• High School diploma or equivalent.

Responsibilities

• Schedule inbound and outbound appointments.
• Obtain signatures from drivers as required on Inbound and outbound transactions.
• Coordinate paperwork between office, warehouse, and drivers on inbound and outbound transactions per warehouse training guide procedures.
• Daily telephoning of outside carriers to arrange for pickup of orders; telephoning of drayage companies to arrange pickup of empty containers per operations instructions.
• Maintenance of Container log and Rail log.
• Verification of completion and accuracy of all paperwork involved prior to forwarding to the office.
• Assignation of Relocation Sheets to the warehouse, of Manual Tally when no pre-receiver is available and of OS & D forms to the warehouse.
• Key pallet exchange information from Pallet Slips into the system and maintain pallet slip files and shipping information on UPS orders into the Clippership program for transmission and billing.
• Print trucking manifest for WTW, WDW, and NWF and match to actual orders.

Skills

Communication skills

Interpersonal skills

Analytical thinking

Attention to detail

Education

High School diploma or equivalent

Tools

Word

Excel

Database systems

Job description

Description

Position Summary:

To insure all shipping and receiving documents and functions are completed accurately and on time. In conjunction with Transportation and Operations, to develop effective inbound and outbound freight schedules according to policy.

Essential Duties and Responsibilities:

• Schedule inbound and outbound appointments.
• Obtain signatures from drivers as required on Inbound and outbound transactions.
• Coordinate paperwork between office, warehouse, and drivers on inbound and outbound transactions per warehouse training guide procedures.
• Daily telephoning of outside carriers to arrange for pickup of orders; telephoning of drayage companies to arrange pickup of empty containers per operations instructions.
• Maintenance of Container log and Rail log.
• Verification of completion and accuracy of all paperwork involved prior to forwarding to the office.
• Assignation of Relocation Sheets to the warehouse, of Manual Tally when no pre-receiver is available and of OS & D forms to the warehouse.
• Key pallet exchange information from Pallet Slips into the system and maintain pallet slip files and shipping information on UPS orders into the Clippership program for transmission and billing.
• Print trucking manifest for WTW, WDW, and NWF and match to actual orders.

Requirements

Qualification Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

• Entry-level clerical position

Language Skills:

• Excellent written and verbal communication skills and strong interpersonal skills required.
• Able to work effectively with a wide range of personnel.

Mathematical Skills:

High School equivalent. Strong mathematical knowledge required.

Reasoning Abilities:

Good analytical skills, as well as, independent thinking/reasoning ability.

Certificates, Licenses, Registration:

FORKLIFT certification desired.

Other Skills and Abilities:

Proficiency in computer skills; general knowledge of Word, Excel and database systems.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Computer use requires good vision and ability to use keyboard. Ability to manipulate data on computer screen. Ability to lift and carry up to 25 pounds. Regular use of hands, fingers and eyes required. Ability to communicate effectively required. Some travel maybe required.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

A general warehouse/distribution environment with moderate power lifts equipment operations. The office environment is professional. Noise level quiet to moderate. Exposure to office machines, phones, faxes, computers and copiers.