Shipping/Receiving/Distribution Coordinator

MedStar Health; Leonardtown (MD); On-site; USD 25,000 - 41,000; Full time

Job summary

MedStar Health is seeking a warehouse receiving and distribution coordinator responsible for directing stockroom staff, ensuring accurate receipt, storage, and documentation of supplies. You will work with shippers and vendors to resolve issues, and enter data into MMIS to support prompt AP payments and asset tracking.

The role requires familiarity with MMIS processes affecting AP records, a High School Diploma or GED, and attention to accuracy, time management, and compliance with safety

Qualifications

• Familiarity with MMIS processes affecting AP records.
• Education: High School Diploma or GED.

Responsibilities

• Coordinate receiving and distribution control of incoming supplies.
• Direct stockroom staff in correct storage of stockroom items.
• Inspect receipts for accuracy, damage, and expiration date where applicable.
• Enter receiving data into MMIS to ensure accurate charging and distribution of stock items.
• Resolve discrepancies impacting receiving and financial records with minimal delay.
• Maintain records of open and backordered purchase orders and ensure timely deliveries.

Skills

MMIS familiarity

Education

High School Diploma or GED

Tools

MMIS database

Job description

About the Job

General Summary of Position

Coordinates the receiving and distribution control of incoming supplies and materials. Directs stockroom clerks in correct storage of stockroom items. Inspects receipts for accuracy of content damage and expiration date if applicable. Communicates with shippers/vendors to resolve issues related to product damage shortages and/or overages. Must have experience with Materials' receiving databases as relates to assuring accurate receiving records with comments/instructions to assist AP in prompt and accurate vendor payments. Should possess knowledge of processes related to warehousing inventory control receiving and supply distribution.

Primary Duties and Responsibilities

• Contributes to the achievement of established department goals and objectives and adheres to department policies procedures quality standards and safety standards. Complies with governmental and accreditation regulations.
• Monitors timeliness of deliveries of incoming stock and non-stock orders.
• Compares receiving documents (packing slips) to actual receipts for accuracy of type and quantity per original purchase order.
• Provides timely input of receiving data into the MMIS database to assure accurate and timely charging and distribution of stock items.
• Takes appropriate measures to correct all discrepancies impacting the accuracy of receiving and financial records.
• Informs and assists Buyers in resolving shipping issues: backorders shortages and overages.
• Accurately tags and enters Capital equipment/furnishing's receipts into MMIS; maintains manual record of same to assist Finance with capital assets and depreciation.
• Maintains accurate files on the status of all open and backordered purchase orders.
• Maintains accurate delivery log and assures prompt processing of incoming UPS Fed-Ex and overnight packages.

Minimal Qualifications

Education

• High School Diploma or GED required or
• equivalent. required

Experience

• Familiarity with mmis processes impacting ap functions/records. required

This position has a hiring range of

USD $18.40 - USD $29.74 /Hr.