Shipping and Receiving Clerk

Haliburton International; Ontario (CA); On-site; USD 22,000 - 33,000; Full time

Job summary

Haliburton International is seeking a Shipping/Receiving Clerk to manage ERP-driven processing of shipments and receipts and coordinate with procurement, inventory control, and accounting to reconcile stock and fulfill orders.

The role emphasizes accuracy, daily workflow coordination with warehouse staff, and maintaining records, while supporting internal customers and ensuring compliance with HACCP, SOP, GMP, and safety protocols.

Qualifications

• High school diploma or GED required; bachelor’s degree in a related field is a plus.
• 1–2 years shipping/receiving experience in a manufacturing environment preferred.
• Inventory control experience preferred; ERP systems experience required.
• Proficiency with Excel and Outlook; ability to handle data entry and internet-based apps.
• Excellent verbal, written, and interpersonal communication; problem solving and organization.
• Knowledge of GMP/HACCP policies and procedures.

Responsibilities

• Process shipments and receipts through ERP; coordinate with purchasing, inventory, and accounting.
• Prepare and verify BOL/POD and warehouse documents; update ERP records timely.
• Coordinate outbound orders and schedule pickers for efficient workflow.
• Maintain daily outbound order tracker and ensure proper stock rotation.
• Handle driver check-in and follow up on late deliveries or pickups.
• Generate daily shipment reports for management and stakeholders.
• Comply with HACCP, SOP, GMP and PPE safety requirements.

Skills

Data entry

Problem solving

Organizational skills

Verbal communication

Written communication

Interpersonal skills

Customer service mindset

Education

High school diploma or GED

Bachelor's degree in a related field (plus)

Tools

Microsoft Excel

Microsoft Outlook

Business Central

ERP systems

Job description

Summary

The Shipping/Receiving Clerk is responsible for the physical and clerical tasks associated with shipments and receipts. Responsibilities include ensuring the daily processing of shipments and receipts through ERP, working with purchasing, inventory control and accounting to reconcile inventories, incoming and outbound shipments while working along the receiving and shipping team. This position is also responsible for maintaining accurate records for shipments and receipts, processing internal requests (R&D, culinary, QA) and coordinating with warehouse associates daily workflow to fulfill sales and purchase orders.

Essential Duties & Job Responsibilities

• Works closely with supply chain and quality teams to ensure the correct and prompt receiving of goods following established procedures and food safety.
• Communicates to supply chain promptly and accurately any discrepancies, overages, shortages, additions or adjustments to purchase orders.
• Responsible for processing outbound orders through ERP.
• Receives and verifies incoming shipment on Business Central.
• Examine outgoing shipments to ensure shipments meet customer requirements
• Responsible for updating shipments and receipts through ERP system in a timely manner
• Coordinate and schedule outbound orders, ensuring timely assignment and distribution to pickers for efficient workflow.
• Maintains daily order tracker for outbound orders
• Ensures all products are shipped using correct stock rotation
• Generate Daily Reports for Outbound Shipments to Accounting, Customer Service, Inventory Control and Senior Management
• Verification of all BOL’s / POD’s and other warehouse documents
• Fill sample requests by issuing/delivering items
• Receiving in all paperwork related to material both inventory and non-inventory
• Review open customer orders, create pick worksheets on an as needed basis to efficiently meet the customer shipping schedule and satisfy the requested ship dates
• Maintain status of staged orders by logging orders and material movement, notifying production planning
• Maintains shipping records, including providing tracking or shipping history information to customers on request
• Follows established company policies and procedures continuously improving department objectives.
• Supports internal customers with an excellent customer service attitude.
• Assist and work cohesively with all logistics team members to coordinate and process inbound and outbound shipments.
• Assist shipping and receiving departments with required clerical functions. Assist Management with additional tasks as needed. Perform additional related duties in the department.
• Checking in drivers and following up on late deliveries or pickups.
• Support logistics department when needed.
• Follow all HACCP, SOP, and GMP procedures and commit to Food Safety as well as Personal Protective Equipment (PPE) for Safety purposes
• Complies with all plant federal, state, OSHA, EPA, FDA, HACCP and SQF regulations and local warehousing, material handling, and receiving requirements.

Minimum Qualification Requirements

Education & Experience

• High school diploma or GED required. Bachelor’s degree in a related field is a plus
• Minimum 1-2 years prior shipping/receiving experience. Previous experience working in a manufacturing environment strongly preferred
• Inventory control experience is preferred
• Experience working with ERP systems
• Computer savvy, including data entry; proficiency with Microsoft Excel and Microsoft Outlook; as well as internet-based applications
• Experiencewith Business Central a Plus
• Excellent verbal, written, and interpersonal communications skills, problem solving and organizational skills
• Demonstrate full knowledge of Good Manufacturing Practices policies and procedures