Shipping & Receiving Coordinator

Westfall Technik, LLC; Ansonia (CT); On-site; USD 55,000 - 75,000; Full time

Job summary

Westfall Technik, LLC in Ansonia, CT is seeking a Shipping & Receiving Coordinator to manage the flow of goods, verify shipments, and maintain accurate inventory records.

You will coordinate outbound and inbound shipments, prepare documents like BOLs, packing slips and customs paperwork, and ensure compliance with DOT, OSHA, and ITAR standards.

Qualifications

• 3+ years of experience in a warehouse, logistics, or shipping/receiving environment.
• Experience using ERP and WMS systems in a manufacturing setting.
• Knowledge of domestic and international shipping regulations and practices.
• Certified in Transportation and Logistics (CTL) is a plus.

Responsibilities

• Coordinate daily outbound shipments of finished goods and materials.
• Generate shipping documents including bills of lading, packing slips, and customs paperwork.
• Schedule and coordinate pickups with freight carriers (LTL, FTL, air, sea).
• Verify packaging, labeling, and product specifications before dispatch.
• Unload and verify incoming shipments against packing lists and POs.
• Maintain accurate inventory records in ERP/WMS and support counts.

Skills

3+ years experience in warehouse/logs

ERP and WMS systems

Detail‑oriented

Strong communication

Forklift operation basics

Education

Associate degree or coursework in Logistics/SC/Business

Tools

ERP systems

WMS systems

Job description

Onsite position located in Ansonia, CT.

Please note that relocation assistance is not provided for this position, and candidates must currently reside within a commutable distance or be prepared to relocate at their own expense.

Westfall Technik is a global holding company which provides innovative plastics manufacturing solutions to the healthcare, consumer package goods and light industrial vertical markets. The site locations, operating within the Westfall Technik enterprise, are internationally aligned with unmatched global reach in the industry. Our proprietary Stacked Integration Model ™ enables us to operate leveraging a high degree of specialization, extensive capacities in end-to-end design, production and assembly, and first‑class references in high‑end manufacturing.

ONE WESTFALL Competitive advantages such as vertical integration, speed‑to‑market and advanced manufacturing systems allow us to streamline our processes and be a complete solution provider positively impacting our customers’ business. We are powered by experienced people with diversified capabilities and specialties. We pride ourselves in developing customized solutions with precision and care. So, while there is complexity to what we do; we simplify the process to deliver a customer experience that is enjoyable and easy; providing a single point of accountability.

ALL IN. This simple phrase captures what Westfall Technik is all about. The statement embodies the company’s commitment to total support, complete manufacturing capabilities and its bold approach. It is our internal rallying cry. It is our philosophy. Nothing half‑hearted.

Associates (and Customers) can be confident that this mantra drives the organization to be nimble, scalable and comprehensive ----no matter how complex the customers’ challenge.

We look forward to having an interesting conversation with you.

Job Description

Title:

Shipping & Receiving Coordinator

Position

Full Time

Location

Ansonia, CT

Summary Of Role

The Shipping & Receiving Coordinator ensures the efficient movement of goods in and out of the facility. This role is responsible for verifying shipments, managing inventory documentation, coordinating logistics with carriers, and ensuring compliance with company and regulatory shipping standards. The coordinator ensures accuracy, timeliness, and compliance in all shipping and receiving activities.

Duties And Responsibilities

• Shipping Operations
• Coordinate daily outbound shipments of finished goods and materials.
• Generate shipping documents including bills of lading (BOL), packing slips, shipping labels, and customs paperwork (if applicable).
• Schedule and coordinate pickups with freight carriers (LTL, FTL, air, sea).
• Verify correct packaging, labeling, and product specifications before dispatch.
• Receiving Operations
• Unload and verify incoming shipments against packing lists and purchase orders.
• Inspect materials for damage, quantity discrepancies, and product quality.
• Properly label, tag, and store materials in appropriate inventory locations.
• Communicate receiving discrepancies with procurement or suppliers.
• Inventory Control & Documentation
• Maintain accurate inventory records through ERP or inventory management systems.
• Support physical counts, cycle counts, and reconciliation of variances.
• Track lot numbers, batch codes, and serial numbers for traceability.
• Ensure real‑time updates of material movements and transactions.
• Logistics & Carrier Coordination
• Communicate with carriers to schedule pickups, track shipments, and resolve transit delays.
• Maintain strong working relationships with transportation vendors.
• Handle expedited orders, international shipments, and returns.
• Compliance & Safety
• Ensure shipments meet internal, customer, and regulatory requirements (e.g., DOT, OSHA, ITAR, ISO).
• Follow proper handling and storage procedures for hazardous or sensitive materials.
• Support warehouse safety standards, forklift operation guidelines, and PPE requirements.
• Cross‑Functional Communication
• Liaise with production, procurement, planning, customer service, and quality teams.
• Communicate shipping timelines, inventory availability, and receiving issues.
• Assist in prioritizing orders based on production and customer schedules.
• Other Duties Assigned:
• Take on additional responsibilities as needed to support the team and meet operational priorities.
• Assist in prioritizing orders based on production and customer schedules.

Exposure

• High school diploma or GED required.
• Associate degree or coursework in Logistics, Supply Chain, or Business preferred.
• 3+ years of experience in a warehouse, logistics, or shipping/receiving environment.
• Experience using ERP and WMS systems in a manufacturing setting.
• Knowledge of domestic and international shipping regulations and practices.
• Certified in Transportation and Logistics (CTL)
• OSHA Forklift Certification
• APICS CPIM/CSCP (a plus)
• Familiar with Incoterms, HS codes, and customs documentation (for international shipping).
• Skilled in operating forklifts, pallet jacks, and warehouse equipment.
• Able to interpret packing lists, purchase orders, and work orders.
• Detail‑oriented and organized
• Problem‑solving under pressure
• Strong sense of urgency and ownership
• Reliable and punctual

Essential Functions And Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Must be able to lift and move 100lbs

WORK ENVIRONMENT

The work environment is usually in an office within a manufacturing facility with low to moderate noise levels. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Ability to work well with others, one on one, remote, via video and phone.
• Ability to work independently

Westfall -Technik is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, national origin, ancestry, sex, gender, gender identity, gender expression, pregnancy, childbirth or related medical conditions, religious creed, physical disability, mental disability, age for individuals age 40 and over, medical condition (as defined by state law (for example, cancer or genetic characteristics or HIV/AIDS), marital status, military and veteran status, sexual orientation, genetic information, citizenship status or any other characteristic protected by federal, state or local law. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.