Shipping Receiving Coordinator

Alan-Baird-Industries; Allendale (NJ); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Paid holidays

Employee Assistance Program

Medical Insurance

Dental Insurance

Vision Insurance

Life/AD&D Insurance

Health Savings Account (HSA)

Flexible Spending Account (FSA)

Vacation time

Sick time

401(k) with Employer Match

Potential for discretionary bonus

Job summary

Alan-Baird-Industries is seeking a Shipping & Receiving Coordinator to manage inbound/outbound shipments, prepare labels, weigh packages, and determine shipping methods to ensure on-time delivery.

This role requires strong attention to detail, good documentation practices, and the ability to work independently in a fast-paced environment; forklift experience preferred; benefits after probation.

Qualifications

• High school diploma or equivalent; ERP/MRP experience preferred.
• Proficient with computers and Microsoft Office; inventory software experience.
• Forklift permit highly preferred.

Responsibilities

• Process inbound and outbound shipments; verify documents against received goods.
• Prepare shipments, labels, weights, and postage; select efficient methods.
• Coordinate carrier shipments (UPS/FedEx/LTL); track and resolve issues.
• Maintain inventory of shipping supplies and records; support warehouse operations.
• Operate material handling equipment safely (forklifts, hand trucks).
• Route materials to departments; support production needs.
• Ensure safety, quality, and organized work environment.

Skills

Independent work

Organizational skills

Documentation practices

Communication skills

Team collaboration

Analytical skills

Interpersonal skills

Feedback / continuous improvement

English proficiency

Education

High school diploma or equivalent

Tools

ERP/MRP

Inventory software

Microsoft Office

Forklift permit

Job description

The Shipping & Receiving Coordinator is responsible for the accurate and efficient processing of inbound and outbound shipments. This role packages products, prepares shipping labels, weighs packages, and determines the appropriate shipping method and postage to ensure timely delivery. The coordinator verifies incoming shipments by comparing bills of lading, packing slips, purchase orders, and other shipping documents against the merchandise received, inspecting for damage, verifying quantities, and ensuring accuracy. Once materials have been approved, the coordinator distributes inventory to the appropriate departments while maintaining accurate records and supporting inventory control and warehouse operations.

• Serve as a key contributor to the supply chain process by efficiently managing the movement of materials from receipt through shipment.
• Receive, inspect, verify, and process incoming materials against purchase orders, packing slips, invoices, and other documentation to ensure accuracy and quality.
• Coordinate UPS, FedEx, LTL, and truck shipment activities, including preparing, receiving, and tracking shipments.
• Determine the most efficient shipping methods based on delivery requirements, shipping procedures, carrier options, routes, and freight rates.
• Prepare products for shipment by assembling boxes, containers, and crates; selecting appropriate packaging materials; and ensuring products are securely protected during transit.
• Apply shipping labels, markings, and identification information to cartons, crates, and containers in accordance with shipping requirements.
• Package materials with proper spacers, fillers, and protective padding to prevent damage and maintain product integrity.
• Calculate and document shipment weights, shipping charges, and postage requirements.
• Inspect incoming shipments for accuracy and condition, identify damaged or missing materials, document discrepancies, and coordinate resolution with suppliers and carriers.
• Maintain inventory levels of shipping supplies and packaging materials to support daily operations.
• Safely utilize material handling equipment, including forklifts, tier-lift trucks, and hand trucks, to move materials throughout the facility.
• Determine appropriate warehouse storage locations for incoming materials and optimize space utilization.
• Track and resolve delayed, missing, or lost shipments by communicating with carriers and internal teams.
• Route received materials to the appropriate departments to support production and operational needs.
• Maintain compliance with company safety policies, procedures, and quality standards.
• Support continuous improvement initiatives and perform additional duties as assigned.

Requirements

• Demonstrated ability to work independently, take initiative, and effectively solve problems while also contributing as a collaborative member of a team in a fast-paced operational environment.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Knowledge and understanding of good documentation practices and the importance of maintaining accurate and compliant records.
• Excellent verbal and written communication skills, with the ability to actively listen, communicate effectively, and collaborate with team members across all levels of the organization.
• Ability and willingness to share knowledge, support team development, and train fellow associates on processes, procedures, and best practices.
• Strong analytical skills with the ability to review data, identify trends or issues, and make informed recommendations.
• Strong interpersonal skills with the ability to build positive working relationships, work effectively within a team environment, and partner with internal departments, suppliers, and transportation providers.
• Ability to receive, provide, and incorporate constructive feedback to continuously improve processes and team performance.
• Ability to read, write, and communicate effectively in English.
• Ability to accurately inspect, sort, count, verify, and document received materials.
• Basic understanding of shipping, receiving, dock operations, warehouse procedures, and material handling practices.
• Demonstrated commitment to safety, quality, teamwork, and maintaining an organized and efficient work environment.

Education & Experience

• High school diploma or equivalent.
• Prior experience with ERP/MRP is preferred; proficient with computers and Microsoft Office tools, inventory software to maintain records, input data, and create reports.
• Permit for operation of forklift highly preferred.

Working conditions

• While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to wet and/or humid conditions, ambient air, fumes or airborne particles.
• The noise level in the work environment is usually moderate.

Physical requirements

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Candidate must be able to perform the physical responsibilities of the job utilizing arms, hands, and fingers to perform complex functions of manufacturing parts and performing other duties of the job; e.g., standing, sitting, walking throughout the facility and stairs, bending, squatting, and kneeling, etc.
• Ability to lift items weighing 50 lbs.

Pay

$18.00 - $22.00/hour

Benefits:

Eligible after 1st day:

• Paid holidays
• Employee Assistance Program

Eligible after 90-day probation period:

• Medical, Dental, Vision, Basic Life/AD&D Insurance, Voluntary Term Life/AD&D Insurance
• Health Savings Account (HSA), Flexible Spending Account (FSA), Dependent Care Account, Commuter Transportation Management Account
• Vacation time
• Sick time

Eligible after 1 year of service:

• 401(k) with Employer Match
• Potential for discretionary bonus

The final pay offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and years of experience within the job, the type of years and experience within the industry, education, etc.

We’re proud to be an equal opportunity employer.

This means we actively pursue ways to celebrate our differences and don’t discriminate based on an individual’s race (including traits historically associated with race, such as hair texture, hair type, and protective hairstyles including braids, locks, and twists), creed, national origin, nationality, religion, ancestry, age (40 or over), sex (including pregnancy), familial status, marital status, civil union or domestic partnership status, affectional or sexual orientation, gender identity or expression, mental or physical disability (including perceived disability, AIDS, and HIV status), atypical hereditary cellular or blood trait, genetic information, because of liability for service in military, status as a smoker or non-smoker, status as a registered medical marijuana user, or any unlawful criterion existing under applicable federal, state, or local laws.

If you need assistance or an accommodation due to a disability, contact us at [e-mail].