Shipping and Receiving Clerk

ADDMAN Engineering LLC; Carlsbad (CA); On-site; USD 38,000 - 60,000; Full time

Job summary

ADDMAN Engineering is seeking a Shipping and Receiving Clerk/Coordinator to organize, verify, and forward merchandise while training others. You will handle shipments, maintain records, and resolve issues with suppliers and freight companies in a fast-paced warehouse setting.

The role requires a high school diploma, 1–2 years of relevant experience, a valid driver’s license, and the ability to lift up to 50 pounds. Safety and ISO compliance are emphasized.

Qualifications

• High School Diploma or equivalent required.
• 1–2 years of relevant experience preferred.
• Must have a valid driver’s license and an acceptable driving record.
• Must be able to lift up to 50 pounds.

Responsibilities

• Verifies all incoming shipments for packing slip, bill of lading, and damage.
• Communicates discrepancies with suppliers, freight carriers, and customers.
• Processes and forwards merchandise to appropriate sales and storage areas.
• Arranges returns to suppliers or deliveries to customers; ensures shipping documents are complete.
• Prepares activity reports for the Supervisor and maintains organized files.
• Calculates estimated shipping costs and suggests cost-effective alternatives.
• Controls labor utilization to prevent excess hours and overtime; promotes efficiency.
• Maintains a safe, compliant, and positive work environment.
• Follows ISO processes and supports continuous improvement.

Skills

Attention to detail

Analytical skills

Organizational skills

Verbal and written communication

Team player

Multitasking

Reliable

Valid driver’s license

DMV background

Clean driving record

Education

High School Diploma or equivalent

1–2 years relevant experience

Job description

Description

The Shipping and Receiving Clerk organizes, distributes, and verifies the work of others and participates in their training. The Shipping and Receiving Coordinator also maintains, updates, and verifies the accuracy of records and ensures the processing and forwarding of merchandise. They are also responsible for preparing merchandise to be returned to suppliers or delivered to customers, as well as handling all claims and queries with suppliers, freight companies, and internal managers.

SUMMARY:

The Shipping and Receiving Clerk organizes, distributes, and verifies the work of others and participates in their training. The Shipping and Receiving Coordinator also maintains, updates, and verifies the accuracy of records and ensures the processing and forwarding of merchandise. They are also responsible for preparing merchandise to be returned to suppliers or delivered to customers, as well as handling all claims and queries with suppliers, freight companies, and internal managers.

Requirements

RESPONSIBILITIES:

• Verifies all incoming shipments for correct packing slip, bill of lading information and visible damage. Communicates and follows up on discrepancies with suppliers, freight companies, and customers. Communicate with others to ensure shipping-related problems are resolved.
• Ensures that merchandise is processed, including labeling and pricing, and forwarded to appropriate sales and storage areas.
• Arranges for merchandise to be returned to suppliers or delivered to customers. Arranges for best method of transport. Ensure shipping documents are complete.
• Prepare activity report for Supervisor regarding the operations of the area. Ensure all relevant files are maintained and organized.
• Calculates estimated cost associated with the shipping/delivery function and recommends appropriate alternatives.
• Ensures the cost effectiveness of the department with the control of labor utilizations – preventing excess hours, downtime and overtime, and efficient usage of transportation-related equipment.
• Promote safety policy within department.
• Recommends and assists in implementing operating procedures and promotes continual improvement within the department and company.
• Follows ISO processes and makes recommendations for improvement when applicable.
• Maintains communication with direct lead and other project team members.
• Maintain a safe work environment.
• Promote a positive work environment.
• Other Duties, tasks, and responsibilities that may be assigned at any time.

EDUCATION / EXPERIENCE REQUIREMENTS:

• Excellent attention to detail.
• Must be able to work in a fast-paced warehouse environment.
• Strong analytical and problem-solving skills.
• Solid organizational skills.
• Excellent verbal and written communication skills.
• Ability to work with a team.
• Ability to Multitask.
• Reliable and dependable.
• Ability to accomplish tasks without constant supervision.
• Must have a valid driver’s license.
• Must be willing to go through a DMV background.
• Must have an acceptable driving record.
• Must drive company vehicle to and from UPS & FedEx facility drop-off locations.
• High School Diploma or equivalent required.
• 1-2 years of prior experience in relevant field.
• Must be able to lift up to 50 pounds (with or without reasonable accommodation)

WORK ENVIRONMENT:

• The performance of this position will require exposure to the manufacturing areas where all areas require the use of personal protective equipment such as safety glasses, hearing protection, steel toe shoes, and other mandatory safety equipment.
• Work is performed in a research/light-production environmentally controlled environment.
• Exposure to dust and powder metal/plastic particles will require use of a respirator.
• Occasional exposure to coolants or lubricating solutions, moving machinery, heat, compressed air, and electrical power.
• Personal protective equipment is required when performing specific tasks in production areas.
• Exposed to repetitive use of fingers, hands and arms.

PHYSICAL DEMANDS:

• Ability to stand and walk for extended periods (up to 8–10 hours per shift) on a manufacturing floor
• Frequent use of hands for handling, sanding, polishing, grinding, and finishing parts
• Ability to lift, carry, push, and/or pull materials weighing up to 25–50 pounds, with or without assistance
• Frequent reaching, bending, stooping, kneeling, and crouching
• Manual dexterity and hand-eye coordination required to operate finishing tools and equipment
• Ability to wear required personal protective equipment (PPE), including respirators, gloves, safety glasses, and protective clothing
• Ability to work in a manufacturing environment that may include exposure to dust, fumes, noise, chemicals, and varying temperatures
• Ability to distinguish colors, finishes, and surface defects as needed for quality inspection
• Sufficient vision (with or without correction) to inspect detailed parts and surfaces
• Ability to safely operate finishing equipment such as grinders, sanders, bead blasters, or similar tools

SAFETY AND POLICY PRACTICES:

Each employee must be knowledgeable of standard safety policies and procedures and adhere to the same while supporting the goals and objectives of the organization and recognizing the Company’s need to achieve its business objectives. Each employee is responsible for complying with company hazardous waste disposal procedures.

AFFIRMATIVE ACTION:

ADDMAN Engineering is proud to be an Equal Opportunity Employer of Minorities, Women, Protected Veterans, and Individuals with Disabilities. All terms and conditions of employment will be administered without regard to an individual’s sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by applicable law.

NOTE: This job description is intended to describe the general level of work being performed. This job description is not intended to be all-inclusive. The duties of this position may change from time to time, and the employee may perform other related duties to meet the ongoing needs of the organization. ADDMAN Engineering reserves the right to add, delete or modify these duties and responsibilities at its discretion. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Employment is at-will, and nothing in this job description is intended to create or imply a contractual relationship or alter the at-will status of the employee.