Shipping & Receiving Clerk

IFCO SYSTEMS US, LLC; Portland (OR); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical/dental/vision benefits

401(k) match

Annual bonus potential

Merit increases

Team leadership growth opportunities

Job summary

IFCO SYSTEMS US, LLC is seeking an Administrative Assistant/Shipping & Receiving Clerk in Portland, OR. The role supports inventory counts, data entry, and shipment coordination, ensuring accuracy against invoices and BOLs.

You will maintain shipping records, track schedules, and help resolve discrepancies to keep operations flowing smoothly. The successful candidate will have 1–3 years in office admin, experience in shipping/receiving, and proficiency with Excel; SAP is a plus.

Qualifications

• 1–3 years of general office administration experience.
• 1+ years of experience in Shipping & Receiving preferred.
• Previous face-to-face customer service experience.
• Basic to intermediate Microsoft Excel experience.
• SAP experience preferred.
• Filing experience.

Responsibilities

• Follow company guidelines for Drivers/Shipping/Receiving.
• Document controls and retention for data entry across Production, Shipments, and Recollections.
• Verify and record items loaded for shipments with accuracy.
• Maintain shipping records for categories including returns, damaged goods, and returnable shipments.
• Manage database of shipment data to ensure orders and billing documents are up-to-date.
• Notify supervisor of major discrepancies, over-shipments, or substitutions.
• Prepare bills of lading for shipments.
• Complete information on damage claims for in-transit damage.
• Perform other clerical duties as needed.

Skills

General office administration

Customer service

Tools

Microsoft Excel

SAP

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Clerical Portland, OR 613, Portland, OR, US

4 days ago Requisition ID: 1377

*** This position will primarily be scheduled on 1st shift, but flexibility is expected for pre-planned scheduling on 2nd shift. ***

POSITION SUMMARY

The Administrative Assistant/Shipping& Receiving Clerk is responsible for maintaining inventory counts and quality control procedures for incoming and outgoing product shipments. Their duties include checking incoming shipments against invoices/BOL, keep track of shipment schedules for both incoming and outgoing shipments. Check the items in inventory for damages or discrepancies.

KEY RESPONSIBILITIES

• Follow IFCO guidelines concerning Drivers/Shipping/Receiving
• Follow all procedures/policies/SOP’s involving data entry for Production, Shipments, and Recollections and document controls/retention
• Verifies and records all items loaded for shipments
• Carefully and accurately maintains shipping records for requested categories including goods returned, damage, and returnable shipments
• Maintains database of shipment data to ensure that orders are updated and that appropriate billing documents are as required
• Notifies supervisor of major discrepancies, over-shipments, or substitutions
• Prepares bills of lading for shipments
• Completes information on damage claims for in-transit damage
• Performs other clerical duties as needed

QUALIFICATIONS & EXPERIENCE

• 1-3 years of experience in general office administration
• 1+ years of experience in Shipping & Receiving Department preferred
• Previous face to face customer service experience
• Basic to intermediate experience in Microsoft Excel
• SAP experience preferred
• Filling

SKILLS AND KNOWLEDGE

• Excellent written and verbal communication skills
• Ability to work effectively in a team environment
• Proven planning and organizational skills with the ability to handle high volume operational requirements
• Demonstrated successes in handling multiple projects, in addition to normal responsibilities
• Ability to accurately sort, count, and verify items received
• Bilingual with Spanish fluency helpful

IFCO offers a competitive benefits package with new hire medical/dental/vision benefits starting on the 1st of the month after hire, 401 (k) match with immediate vesting, annual bonus potential and merit increases, team environment with leadership growth opportunities.