Shipping & Receiving Clerk

Greenwood Associates Inc.; Melrose Park (IL); On-site; USD 21,000 - 28,000; Full time

Job summary

Greenwood Associates Inc. in Melrose Park, IL is seeking a Shipping and Receiving Clerk to coordinate inbound and outbound shipments with sales, customer service, and freight carriers.

This hourly, non-exempt position offers a Monday–Friday schedule from 7:00 AM to 3:30 PM with potential overtime. Responsibilities include preparing shipping documents, verifying records, updating shipment data in the WMS, and maintaining organized filing systems.

Qualifications

• High school diploma or equivalent.
• Experience in shipping/receiving or warehouse ops preferred.
• Basic computer skills including email and spreadsheets.
• Ability to read shipping docs and labels.
• Knowledge of safety regulations and warehouse practices.
• Spanish or Polish language ability is a plus.
• Know Chicago Metropolitan area for directions.
• Strong organizational and communication skills.
• Attention to detail and time management.
• Ability to adapt to changing priorities.

Responsibilities

• Prepare and process shipping documents (bills of lading, packing lists).
• Verify the accuracy of shipping and receiving records.
• Maintain organized filing systems for all shipping related paperwork.
• Enter and update shipment data in the WMS.
• Generate reports for shipping, receiving, and inventory status.
• Serve as liaison between warehouse staff, sales and logistics, and carriers.
• Conduct regular inventory counts and orders office supplies, safety gear, and other non-production items.
• Track purchase orders and ensure timely delivery of materials.
• Escalate complex problems to management when necessary.

Skills

Shipping

Documentation

Organization

Communication

Spanish

Polish

Education

High school diploma

Tools

Inventory software

Email

Spreadsheets

Job description

Description

Reporting to the Operations Supervisor, the Shipping and Receiving Clerk works closely with sales, customer service and freight carriers to coordinate inbound and outbound shipments.

This is an hourly, non-exempt position.

Anticipated Schedule: Monday-Friday 7:00AM-3:30PM with flexibility and OT availability

Key Responsibilities

• Prepares and process shipping documents (bills of lading, packing lists)
• Verify the accuracy of shipping and receiving records.
• Maintain organized filing systems for all shipping related paperwork.
• Enter and update shipment data in the WMS.
• Generate reports for shipping, receiving, and inventory status.
• Serve as the liaison between warehouse staff, sales and logistics, and carriers.
• Conducts regular inventory counts and orders office supplies, safety gear, and other non-production items.
• Tracks purchase orders and ensure timely delivery of materials.
• Escalate complex problems to management when necessary.

Requirements

Qualifications and Core Competencies:

• High school diploma or equivalent
• Previous experience in shipping, receiving, or warehouse operations preferred.
• Basic computer skills (inventory management software, emails, spreadsheets).
• Ability to read and interpret shipping documents and labels.
• Familiarity with safety regulations and warehouse best practices.
• Communication ability in Spanish or Polish is a plus.
• Knowledge of the Chicago Metropolitan area with a good sense of direction and the ability to provide directions to truck drivers.
• Strong organizational and communication skills to coordinate effectively with team members and carriers.
• Attention to Detail, ensures accuracy in documentation and inventory handling
• Manage time to meet deadlines in a fast-paced environment to ensure tasks are complete.
• Ability to adjust to changing priorities and workload.

Physical Requirements

• Ability to lift and move packages up to 50 lbs. regularly.
• Standing, walking, bending, and reaching throughout the shift.
• Comfortable working in varying temperatures (including freezer areas if applicable).