Shipping & Receiving Associate (USI2) (3260)

VSE Aviation, Inc.; United States; On-site; USD 32,000 - 42,000; Full time

Job summary

VSE Aviation, Inc. is seeking a Shipping & Receiving Clerk to ensure accurate receiving, packing, and verification of parts, while maintaining efficient warehouse operations.

The role supports team goals, with 1–2 years of shipping/receiving experience, strong communication, and adherence to safety regulations, including hazmat handling.

Qualifications

• High school diploma or equivalent (GED).
• 1-2 years of relevant/technical work experience.
• Good verbal and written communication skills.
• Proficient with computers and basic office software.
• Warehouse operations knowledge including shipping/receiving.
• Hazardous Materials shipping knowledge.
• Aviation materials knowledge (P/Ns/descriptions).
• Ability to handle multiple tasks with accuracy.
• Detail oriented and dependable.
• Self-initiated and proactive.

Responsibilities

• Receive inspections by verifying s/n, p/n, damage, revisions; manage holds and communicate with customer service and internal teams.
• Handle shipping duties: verify P/Ns, damage, shipping instructions, create airway bills, and coordinate pickups.
• Verify that RO's match materials shipped.
• Communicate with customer service for incomplete documents and discrepancies.
• Comply with quality, health, safety, and environmental regulations.
• Other duties as assigned.

Skills

Communication

Multitasking

Detail-oriented

Dependable

Self-initiated

Team collaboration

Email proficiency

Education

High School Diploma

Associate degree

Tools

Microsoft Word

Email management

Inventory spreadsheets

Job description

SUMMARY

The Shipping & Receiving Clerk is responsible for fulfilling orders, packaging, and verifying parts, and ensuring that the daily functions and procedures run smoothly and efficiently. Supports team in accomplishing daily goals and meeting deadlines. Shipping and receiving, maintaining inventory, and warehouse upkeep are responsibilities of this role.

DUTIES & RESPONSIBILITIES

Responsibilities include, but are not limited to:

• Perform receiving inspection by verifying serial numbers (s/n), part numbers (P/N), obvious damage on unit, capabilities, and revisions. Manage customer holds, engineering holds, quality holds, and maintain direct communication with customer service, and internal team.
• Perform shipping duties, verify P/Ns, obvious damage on units, shipping instructions, shipping addresses, verify commercial invoices (MS) Memo of Shipment and proformas when shipped directly to third parties, create airway bills and inspection of customers crates prior to shipping final goods, send invoices, and contact carriers to schedule pickups.
• Verify that R.O.s match materials being shipped out.
• Direct communication with customer service for incomplete documents, returns, and other discrepancies.
• Comply with all applicable quality, health, safety, and environmental regulations.
• Other duties as assigned.

Qualifications

MINIMUM REQUIREMENTS

• High school diploma or equivalent (GED)
• 1-2 years of relevant/technical work experience.
• Good verbal and written communication skills, ability to read, send, and execute instructions via email and memos.
• Proficient with computers, basic knowledge of word editing software, inventory sheets, and email management.
• Warehouse Operations Knowledge, experienced with shipping, receiving, and stocking practices.
• Hazardous Materials Shipping and Handling and general shipping procedures.
• Aviation Materials Knowledge, familiar with parts numbers, descriptions, and handling.
• Ability to carry several assignments at the same time and deliver positive results.
• Adjust to continuous change, ability to shift focus to new task while keeping productivity and without losing sight of general goals.
• Detail oriented, able to produce accurate work to avoid unnecessary reproduction.
• Self-initiated, able to complete needed work and/or identify areas that require work.
• Dependable, completion of all assigned tasks and maintains good attendance.

PREFERRED REQUIREMENTS

• Associate degree
• 2+ years of warehouse experience
• Forklift driving experience.
• Hazmat shipping experience.

OTHER

• The selected applicant will be subject to a background check and drug testing.