Shipping & Receiving Associate (2526)

VSE Aviation; Town of Florida (NY); On-site; USD 32,000 - 42,000; Full time

Job summary

VSE Aviation in Miramar, FL is seeking a Shipping & Receiving Associate to fulfill orders, package parts, verify serial numbers and P/Ns, and support daily warehouse operations. The role focuses on receiving, shipping, inventory upkeep, and timely execution of tasks to meet deadlines.

The ideal candidate has 1–2 years of warehouse experience, strong communication skills, and basic computer proficiency. Hazmat shipping and forklift experience are preferred.

Qualifications

• High school diploma or GED required.
• 1–2 years of relevant work experience.
• Strong verbal and written communication skills; basic computer literacy.
• Warehouse/shipping/receiving knowledge and aviation materials awareness.
• Ability to multitask and maintain accuracy under pressure.

Responsibilities

• Receive and verify serial numbers, part numbers, and condition; manage holds and communicate with teams.
• Perform shipping duties; verify P/Ns, prepare invoices and shipments, and arrange carrier pickups.
• Verify that RO's match materials being shipped.
• Coordinate with customer service for incomplete documents and discrepancies.
• Comply with quality, health, safety, and environmental regulations.
• Carry out other duties as assigned.

Skills

Verbal communication

Written communication

Computer literacy

Attention to detail

Multitasking

Self-motivation

Education

High school diploma or GED

Associate degree

Tools

Forklift driving

Hazmat shipping procedures

Job description

Job Details

Job Location: Miramar, FL 33025

Position Type: Full Time

Job Shift: 1st Shift

Job Category: Non DOT - Safety Sensitive Position

SUMMARY:

The Shipping & Receiving Associate is responsible for fulfilling orders, packaging, and verifying parts, and ensuring that the daily functions and procedures run smoothly and efficiently. Supports team in accomplishing daily goals and meeting deadlines. Shipping and receiving, maintaining inventory, and warehouse upkeep are responsibilities of this role.

DUTIES & RESPONSIBILITIES:

Responsibilities include, but are not limited to:

• Perform receiving inspection by verifying serial numbers (s/n), part numbers (P/N), obvious damage on unit, capabilities, and revisions. Manage customer holds, engineering holds, quality holds, and maintain direct communication with customer service, and internal team.
• Perform shipping duties, verify P/N’s, obvious damage on units, shipping instructions, shipping addresses, verify commercial invoices (MS) Memo of Shipment and proformas when shipped directly to third parties, create airway bills and inspection of customer’s crates prior to shipping final goods, send invoices, and contact carriers to schedule pickups.
• Verify that R.O.’s match materials being shipped out.
• Direct communication with customer service for incomplete documents, returns, and other discrepancies.
• Comply with all applicable quality, health, safety, and environmental regulations.
• Other duties as assigned.

QualificationsMINIMUM REQUIREMENTS:

• High school diploma or equivalent (GED)
• 1-2 years of relevant/technical work experience.
• Good verbal and written communication skills, ability to read, send, and execute instructions via email and memos.
• Proficient with computers, basic knowledge of word editing software, inventory sheets, and email management.
• Warehouse Operations’ Knowledge, experienced with shipping, receiving, and stocking practices.
• Hazardous Materials Shipping and Handling and general shipping procedures.
• Aviation Materials Knowledge, familiar with parts numbers, descriptions, and handling.
• Ability to carry several assignments at the same time and deliver positive results.
• Adjust to continuous change, ability to shift focus to new task while keeping productivity and without losing sight of general goals.
• Detail oriented, able to produce accurate work to avoid unnecessary reproduction.
• Self-initiated, able to complete needed work and/or identify areas that require work.
• Dependable, completion of all assigned tasks and maintains good attendance.

PREFERRED REQUIREMENTS:

• Associate degree
• 2+ years of warehouse experience
• Forklift driving experience.
• Hazmat shipping experience.

OTHER

• The selected applicant will be subject to a background check and drug testing.