Shipping & Facilities Coordinator: Grow in Logistics & Ops

TOPTICA Photonics, Inc.; Town of Pittsford (NY); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Life insurance

Long-term disability

401(k) with company match

Paid time off

Paid holidays

Company shutdown

Job summary

TOPTICA Photonics Inc. in Pittsford, NY is seeking a detail-oriented Shipping & Facilities Coordinator to join our warehouse team.

In this entry-level role, you will help prepare, document, and release outgoing shipments to ensure products reach customers safely and on time. You will support facility operations through routine maintenance, coordinate with external contractors, and assist with inventory counts and process improvements.

Qualifications

• High school diploma required; 1–3 years shipping/receiving experience preferred.
• Experience with Navision or Navision Business Central ERP preferred.
• Experience using shipping portals or software (FedEx, UPS).
• Detail-oriented with strong organizational skills.
• Excellent written and verbal communication; able to lift up to 50 lbs.

Responsibilities

• Load and unload shipping trucks.
• Verify shipping documents and enter tracking data into ERP/order system.
• Maintain records on weight and cost of shipments and contents.
• Receive and distribute incoming shipments.
• Prioritize shipments as needs change.
• Prepare shipping documents and domestic mailing labels.
• Ensure accuracy of all shipping documents and data.
• Organize warehouse for safety and easy access.
• Coordinate quarterly cycle counts and annual inventory with other departments.
• Support facility operations with routine maintenance and liaise with contractors.

Skills

Documentation

Recordkeeping

Problem-solving

MS Office

Education

High school diploma

Associate/Bachelor's preferred

Tools

Navision

ERP systems

FedEx

UPS

Job description

TOPTICA Photonics Inc. in Pittsford, NY is seeking a detail-oriented Shipping & Facilities Coordinator to join our warehouse team.

In this entry-level role, you will help prepare, document, and release outgoing shipments to ensure products reach customers safely and on time. You will support facility operations through routine maintenance, coordinate with external contractors, and assist with inventory counts and process improvements.