Shipping Coordinator II

VIRA Insight; Lewisville (TX); On-site; USD 40,000 - 70,000; Full time

Job summary

VIRA Insight is seeking a Shipping Coordinator to manage full truckload and LTL orders, schedule pickups, and oversee outbound shipments. You will ensure items are inspected, shipped, and processed on time while complying with company policies.

You will coordinate with shippers, review orders, and help optimize loading, routing, and documentation for accuracy and timeliness. The role requires strong communication, attention to detail, and proficiency with MS Excel, TMS, and ERP systems.

Qualifications

• 2+ years of shipping or logistics experience.
• High school diploma or equivalent.
• Ability to operate computer and read a variety of materials.
• Experience with routing, processing, and closing sales orders.
• Knowledge of regulatory and compliance standards in transportation.

Responsibilities

• Review sales orders and print shipping labels.
• Schedule loads and manage shipping paperwork.
• Coordinate shipping services and communicate with shippers.
• Verify weights and dims, apply correct charges.
• Manage shipping orders, invoices, and documentation.
• Compile reports and metrics.
• Assist with inspections and warehouse space usage.

Skills

Communication skills

Team collaboration

Attention to detail

Analytical thinking

Adaptability

Education

High School Diploma or equivalent

Tools

MS Excel

TMS

ERP systems

Job description

It's fun to work in a company where people truly BELIEVE in what they're doing!We're committed to bringing passion and customer focus to the business.POSITION SUMMARY:The Shipping Coordinator will coordinate and manage full truckload and LTL orders and schedule pickups. This individual will oversee outbound packages for transportation and assist in making sure all items are inspected, shipped, and processed on time while complying with company policies and guidelines. The Shipping Coordinator will ensure all scheduled shipments are available and loaded on time and within budget. The shipping coordinator also monitors and oversees outgoing shipping activities to verify items are shipping to the correct location and in good condition.KEY RESPONSIBILITIES:Reviewing sales orders, processing order changes, managing returns/cancellations, printing shipping labels, scheduling loads and processing shipping paperworkCoordinate and oversee shipping services to ensure that orders are filled correctlyCommunicating with shippers to provide rates, managing large quantities of packages, and assisting with various routing tasksConfirm and ensure weights and package sizes (dims) are correctly posted, correct charges are applied, and packages are transacted properly inside the company inventory system to resolve issues with shipping ordersManage Shipping Orders and Invoices by reviewing shipping notices, orders, invoices, and other documents to ensure that the correct shipping methods (TL, LTL, Parcel, Air, Ocean) are used, and documentation is accurately stored in the company databaseAssist with inspecting loads and operations to make sure that they comply with shipping specifications and ensure proper use of warehouse spaceCompile required reporting and metrics in support of the business and departmentOther duties and tasks as assigned by managerSUPERVISORY RESPONSIBILITY:This position has no direct reports.POSITION REQUIREMENTS:Excellent communication and interpersonal skills, with the ability to interact effectively with internal teams, external partners, and customers.Proficiency in logistics software and systems, such as transportation management systems (TMS) and enterprise resource planning (ERP) systemsProficiency in Microsoft Office Suite, specifically MS Excel for scheduling, tracking, and reporting.Knowledge of regulatory requirements and compliance standards related to transportation and logistics operations.Strong organizational skills with attention to detailStrong analytical skills and proficiency in data gathering.Flexibility to adapt to changing priorities and deadlines.Must be an individual that pays keen attention to even the smallest of detailsMust have good judgement and decision-making abilitiesREQUIRED EDUCATION AND EXPERIENCE:Proven experience of at least 2+ years of concrete and verifiable knowledge of shipping and/or logistics proceduresA minimum of high school diploma required or equivalentMust have direct shipping day-to-day experience performing routing, processing, and closing sales orders after pickup of shipments, maintaining safe and clean dock shipping areaMust be willing and able to work as part of a teamOTHER JOB REQUIREMENTS:Frequently required to sit, stand, walk, talk, and hearMust have a valid driver's licenseAbility to operate a computer keyboardAbility to read a variety of materialsAbility to sit for extended periods of timeAbility to carry 5-10 lbs. (computer, etc.)