Shipping Coordinator

Evolving Solution Services; Orange (MA); On-site; USD 45,000 - 60,000; Full time

Job summary

Rodney Hunt is seeking a detail-oriented Shipping Coordinator to organize day-to-day shipping for a facility producing gates and water control systems. You will prepare shipments, coordinate with carriers, and maintain records to ensure on-time delivery of large, custom-engineered components.

Ideal candidates have 2+ years in shipping/logistics, strong Excel and ERP experience, and the ability to lift up to 40 lbs in a fast-paced warehouse setting.

Qualifications

• High school diploma or GED required.
• 2+ years in inventory control, shipping, logistics, or warehouse operations.
• Experience with shipping processes and documentation for domestic shipments.
• Proficient in Microsoft Office (Excel) and shipping software/ERP systems (SAP, Oracle, NetSuite, ShipStation).
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Ability to lift up to 40 lbs and work in a fast-paced warehouse.

Responsibilities

• Schedule and coordinate outbound shipments of gates, components, and water control equipment.
• Prepare shipping documents (bills of lading, packing lists, freight labels) per customer and regulatory requirements.
• Coordinate with logistics providers and freight carriers (LTL, FTL, flatbed, heavy haul) for transportation.
• Ensure shipments are packed, loaded, and secured to prevent damage during transit.
• Communicate shipping timelines and tracking information to internal teams.
• Maintain accurate shipping logs, documentation, and database records.
• Verify shipment contents against work orders, invoices, or customer requirements.
• Collaborate with production, quality control, and inventory teams for readiness of outgoing shipments.
• Monitor freight costs and support cost-efficient shipping decisions.
• Assist with loading of trucks and coordination with forklift drivers or warehouse staff.
• Ensure compliance with DOT, OSHA, and company safety policies.
• Monitor inventory levels and perform cycle counts and full audits.
• Coordinate with purchasing, production, and warehouse teams for stock levels and replenishment.
• Tag and label parts and materials and store in designated locations.
• Investigate inventory discrepancies and report findings to supervisors.
• Assist with physical inventory and reconciliation processes.
• Support production by staging inventory for manufacturing work orders.

Skills

Attention to detail

Organizational skills

Communication

Teamwork

Education

High school diploma or GED

Tools

Excel

SAP

Oracle

NetSuite

ShipStation

Job description

At Rodney Hunt, we are problem-solvers, focused on a common purpose: solving flow control challenges of the water & wastewater industry. As a global technology and engineering leader, we provide solutions for customers in industrial and municipal markets.

Job Overview:

The Shipping Coordinator is responsible for organizing and managing the day-to-day shipping functions for a manufacturing facility specializing in gates and water control systems. This includes preparing shipments, coordinating logistics with carriers, receiving incoming shipments, maintaining shipping records, and ensuring timely and accurate delivery of large, often custom-engineered components. The ideal candidate is detail-oriented, organized, and has experience with industrial or large-scale freight shipments. The person is also responsible for maintaining accurate inventory levels of raw materials, components, and finished goods used in the production of gates and water control systems. This role ensures that inventory data is up-to-date, materials are stored properly, and components are readily available to support manufacturing schedules.

Key Responsibilities:

• Schedule and coordinate outbound shipments of gates, components, and related water control equipment.
• Prepare shipping documents such as bills of lading, packing lists, and freight labels in compliance with customer and regulatory requirements.
• Work with logistics providers and freight carriers (LTL, FTL, flatbed, heavy haul, etc.) to arrange transportation based on load type and destination.
• Ensure all shipments are packed, loaded, and secured properly to prevent damage during transit.
• Communicate shipping timelines and tracking information to internal teams.
• Maintain accurate shipping logs, documentation, and database records.
• Verify shipment contents against work orders, invoices, or customer requirements.
• Collaborate with production, quality control, and inventory teams to ensure readiness and accuracy of outgoing shipments.
• Monitor freight costs and support cost-efficient shipping decisions.
• Assist with the loading of trucks and coordinate with forklift drivers or warehouse personnel as needed.
• Ensure compliance with DOT, OSHA, and company safety policies.
• Monitor inventory levels and ensure accurate counts through routine cycle counts and full inventory audits.
• Coordinate with purchasing, production, and warehouse teams to ensure proper stock levels and timely replenishment of materials.
• Tag and label parts, equipment, and raw materials upon receipt and ensure items are stored in designated locations.
• Investigate and resolve inventory discrepancies and report findings to supervisors.
• Assist with physical inventory and reconciliation processes on a scheduled basis.
• Support production by preparing and staging inventory needed for manufacturing work orders.

Qualifications:

• High school diploma or GED.
• 2+ years of experience in Inventory control, shipping, logistics, or warehouse operations.
• Working knowledge of shipping processes and documentation for domestic and international shipments.
• Proficient in Microsoft Office (especially Excel) and experience with shipping software or ERP systems (e.g., SAP, Oracle, NetSuite, ShipStation).
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Ability to lift up to 40 lbs. and work in a fast-paced warehouse environment.

Preferred:

• Experience with freight scheduling and coordination (LTL, FTL, parcel, international).
• Familiarity with customs regulations and export documentation.
• Forklift certification or willingness to obtain.
• Knowledge of ERP or WMS software.
• Crating Experience

Work Environment and Physical Demands:

• Primarily warehouse and office-based; involves standing, walking, and lifting.
• Requires handling of materials and use of equipment such as scanners, labelers, and computers.
• May be exposed to temperature changes, noise, and industrial equipment.