Shipping Coordinator

Primary Color Systems Corporation; Cypress (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

Primary Color Systems Corp. in Cypress, CA is seeking an experienced Shipping Department Coordinator to manage daily outbound shipments and ensure accuracy, on-time delivery, and adherence to customer requirements.

The role requires coordination with multiple carriers, production teams, and warehouse staff in a fast-paced manufacturing setting. The ideal candidate will have strong data-entry and computer skills, attention to detail, and the ability to handle multiple priorities and deadlines

Qualifications

• Previous shipping, logistics, warehouse, fulfillment, or manufacturing experience preferred.
• Experience with FedEx, UPS, LTL freight, truck freight, and local courier services strongly preferred.
• Experience preparing bills of lading and shipping documentation.
• International shipping experience is a plus.
• Strong computer and data-entry skills.
• Excellent attention to detail, organization, and time-management skills.
• Ability to manage multiple priorities and deadlines.
• Good written and verbal communication skills.
• Ability to communicate effectively with production teams, office staff, drivers, and outside carriers.
• Comfortable working in a fast-paced manufacturing environment.
• Dependable and able to take ownership of shipping responsibilities.

Responsibilities

• Coordinate daily outgoing shipments with FedEx, UPS, LTL, dedicated trucks, couriers, and local deliveries.
• Schedule carrier pickups and coordinate delivery requirements.
• Verify shipping addresses, quantities, service levels, and customer instructions before shipment.
• Verify the correct customer or company shipping account is used before processing shipments.
• Review shipping paperwork, labels, bills of lading, and other required documentation for accuracy.
• Track shipments and communicate delays or delivery issues.
• Coordinate with production, fulfillment, packout, and warehouse teams.
• Obtain freight quotes and assist with transportation options.
• Help control freight costs and prevent unnecessary expedited shipping charges.
• Assist with international shipping documentation and customs requirements.
• Assist with freight claims for damaged/delayed/lost shipments.
• Maintain organized and accurate shipping records.
• Perform final verification before shipments leave the facility.
• Identify and correct shipping issues before they affect the customer.

Skills

Attention to detail

Time management

Written & verbal communication

Computer skills

Data-entry

Carrier knowledge

Tools

Shipping documentation software

Job description

Description

Primary Color Systems Corp. is looking for an experienced, organized, and dependable Shipping Department Coordinator to join our team in Cypress, California. We are a fast-paced commercial printing and graphics manufacturing company producing and shipping projects throughout the United States and internationally.

This position is responsible for coordinating daily outgoing shipments and making sure every order is shipped accurately, on time, and according to customer requirements. The ideal candidate is detail-oriented, comfortable working in a busy manufacturing environment, and experienced coordinating multiple shipments, carriers, and delivery requirements throughout the day.

Responsibilities

• Coordinate daily outgoing shipments, including FedEx, UPS, LTL freight, dedicated trucks, couriers, and local deliveries.
• Schedule carrier pickups and coordinate delivery requirements.
• Verify shipping addresses, quantities, shipping methods, service levels, and customer instructions before shipment.
• Verify the correct customer or company shipping account is used before processing shipments.
• Review shipping paperwork, labels, bills of lading, and other required documentation for accuracy.
• Track important shipments and communicate delays or delivery issues.
• Coordinate closely with production, fulfillment, packout, customer service/account management, and warehouse personnel.
• Communicate immediately when shipping instructions are missing, unclear, or conflicting.
• Obtain freight quotes and assist with selecting appropriate transportation options.
• Help control freight costs and prevent unnecessary expedited shipping charges.
• Assist with international shipping documentation and customs requirements.
• Assist with freight claims involving damaged, delayed, or lost shipments.
• Maintain organized and accurate shipping records.
• Perform a final verification before shipments leave the facility.
• Help identify and correct shipping issues before they affect the customer.

Qualifications

• Previous shipping, logistics, warehouse, fulfillment, or manufacturing experience preferred.
• Experience with FedEx, UPS, LTL freight, truck freight, and local courier services strongly preferred.
• Experience preparing bills of lading and shipping documentation.
• International shipping experience is a plus.
• Strong computer and data-entry skills.
• Excellent attention to detail, organization, and time-management skills.
• Ability to manage multiple priorities and deadlines.
• Good written and verbal communication skills.
• Ability to communicate effectively with production teams, office staff, drivers, and outside carriers.
• Comfortable working in a fast-paced manufacturing environment.
• Dependable and able to take ownership of shipping responsibilities.

What We're Looking For

We are looking for someone who understands that shipping is the final checkpoint before our product reaches the customer. The right person will not simply process paperwork. They will actively review shipments, identify potential problems, ask questions when something does not look right, and make sure the correct product gets to the correct destination using the correct shipping method.

Key Expectations: Right Product. Right Quantity. Right Address. Right Carrier. Right Service. Right Account. Right Documentation.