Shipping Coordinator

a fulfilling; City of Rochester (NY); On-site; USD 42,000 - 56,000; Full time

Job summary

Syntec Technologies is seeking a Shipping/Receiving Clerk in Rochester, NY, to manage all shipping and receiving activities, finished goods, and packaging supplies, ensuring accurate counts and paperwork.

You will coordinate with Customer Service, assist with cycle counting, and support inventory control while maintaining a clean, organized Shipping/Receiving area.

Qualifications

• High school diploma or GED required.
• Minimum two years experience in Shipping/Receiving.
• Proficiency with Excel, Word and PowerPoint.
• Proficient in Microsoft Outlook for communication with customers, vendors and staff.
• Familiar with freight vendor software (UPS, FedEx, etc.).
• Basic arithmetic skills; strong attention to detail.
• Ability to handle multiple priorities.
• Good communication and independent work habits.

Responsibilities

• Forward daily shipping transactions and packing lists to Accounting.
• Verify quantities produced satisfy customer orders; advise if short.
• Determine proper packaging and ship to customers without damage.
• Review shipping statements to control expenses.
• Schedule ahead shipments to avoid surprises on ship date.
• Check outside services POs for packing materials and closures.
• Adjust overruns into inventory promptly.
• Ensure accuracy of overrun and finished goods inventory.
• Verify information for non-stock or special orders.
• Ensure proper shipping paperwork and invoices are complete.
• Receive product; verify quantity in ERP and notify Purchasing of discrepancies.
• Maintain a clean, organized Shipping/Receiving area.
• Collaborate with Customer Service on daily shipping requirements.
• May work on special projects and various related assignments.

Skills

Good communication

Work independently

Attention to detail

Multitasking

Education

High school diploma or GED

Tools

Excel

Word

PowerPoint

Outlook

Freight vendor software

Job description

Job Summary:

Person will be responsible for all shipping and receiving activities, management of finished goods, customer overrun inventory and packaging supplies.

Essential Duties and Responsibilities:

• Forward daily customer shipping transactions and incoming packing lists to Accounting on a daily basis.
• Verify if quantities produced and/or plated will satisfy the customer order quantity. If the quantity produced does not satisfy the order quantity, advise Expeditor that the job is short.
• Determine proper packaging to ship parts to and from outside services, follow work instructions, and ship to customer without damage.
• Review UPS, Federal Express and Local Delivery Service statements to help control shipping expenses.
• Pull product ahead of ship date to eliminate surprises on the day the parts are to be shipped.
• Review purchase orders for outside services and packing materials to make sure they are properly closed.
• Adjust overruns into inventory in a timely manner.
• Ensure the accuracy of overrun and finished goods inventory.
• Verify information and quantities for non-stock or special order items.
• Accountable for proper shipping of all items, to include proper containers, correct count, appropriate packing slip/invoice, and all other associated paperwork.
• Receive product, verifies quantity in ERP system, and notifies Purchasing of any discrepancies.
• Maintain a clean, organized Shipping/Receiving area.
• Work with Customer Service on daily shipping requirements.

Additional Responsibilities:

• When requested, may work on special projects and various related assignments.
• May be required to work in various areas of operations when necessary, assist accounting with cycle counting and year-end inventory when necessary.
• May be required to compile various reports and data tracking.
• Performs other related duties and assignments as required.

Physical Demands and Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, talk and/or hear. Employee must be able to stand for long periods of time. The employee must also occasionally lift and/or move up to 50 pounds. Employee must have the ability to solve practical problems, and deal with a variety of concrete and abstract variables in situations where only limited standardization exists. The noise level in the work environment may range from moderate to loud.

Education, Skills and Experience:

• High school diploma or GED required.
• Minimum two years experience in Shipping/Receiving.
• Ability to use Excel, Word and Power Point.
• Ability to use Microsoft Outlook to communicate with Customers, Vendors and inter office staff on a regular basis.
• Familiar with custom software programs for freight vendors; UPS, Fed-Ex, ETC.
• Basic arithmetic skills and attention to details is required.
• Ability to handle multiple priorities
• Good communication skills.
• Work independently with minimal supervision.

Syntec Technologies is an equal opportunity employer and makes employment decisions without regard to race, color, religion, national origin, gender, age, disability, protected veteran status, or any other reason prohibited by law.